Primary Integrated Community Services

Payroll and Finance Administrator

This job is now closed

Job summary

ABOUT THE ROLE

This position will be responsible for the timely and accurate processing of payroll and ensuring documentation is stored correctly to ensure it is readily available for audit purposes. This position will involve providing a high standard of support across the finance and HR functions in maintaining strong financial records through general finance administration

ABOUT THE CANDIDATE

Are you someone who prides themselves on accuracy, thrives on getting the details right, and enjoys being part of a supportive, high-performing team? We are looking for a Payroll Administrator who can balance working at pace with delivering high-quality, dependable results.

You will be a key part of our payroll function managing sensitive information with absolute confidentiality, handling data with precision, and communicating clearly with colleagues and stakeholders. You'll use sound judgement and discretion in every aspect of your work, ensuring trust and integrity sit at the heart of everything you do.

You'll be comfortable working under your own initiative, spotting issues before they become problems, and contributing positively to a strong, collaborative team environment.

We offer flexible working hours and a hybrid pattern that combines time at our HQ on Mondays, Tuesdays and Wednesdays, with the option to work from home on Thursdays and Fridays following a successful probationary period.

If you're organised, proactive, and ready to make a real impact, wed love to hear from you.

Main duties of the job

KEY RESPONSIBILITIES

Timely and accurate end to end processing of monthly payroll

Processing mileage and overtime and on-call claims, obtaining relevant authorisation

Ensuring all absence data is accurate and integrated for payroll processing, including sickness, compassionate, family leave, unpaid leave etc.

Purchase Ledger processing and obtaining authorisation of purchase invoices, dealing with supplier queries, setting up and maintaining supplier account details, preparation of bi-weekly supplier payments.

Ensuring processed invoices/bills are accurately recorded across multiple PCNs and the main company ledgers.

Sales Ledger preparation and issue of sales invoices, dealing with customer queries & intercompany recharges.
KEY REQUIREMENTS
- GCSE (Grades A-C) or equivalent in English Language and Mathematics
- Experience of working within a finance function
- Excellent knowledge of UK payroll legislation (or willing to work towards)

About us

PICS is the employer for this role. We collaborate with patients and partners to design and deliver clinically robust health and social care solution through Community Services, Out of Hospital Services, GP Practices, and Primary Care Networks. Find out more about us: http://picsnhs.org.uk/.

Benefits of working for PICS

We offer a comprehensive package which includes:

NHS Pension 2015 Scheme (subject to eligibility)
Alternative government-based scheme (subject to eligibility)
Generous annual leave entitlement which references NHS Agenda for Change and recognises previous NHS service, starting 35 days pro rata (inc bank holidays)
Competitive leave entitlement that includes maternity, paternity and adoption leave, study leave allowance, and sickness provisions
Access to education and training opportunities, depending on your role (CPPE Pharmacy, NHS England Roadmap for First Contact Practitioners, apprenticeship schemes, support professional development)
Working in a multi-disciplinary team with support from a wide variety of professionals
A flexible approach to a work-life balance
Cycle to work scheme (subject to eligibility)
Access to Blue Light Card scheme
All staff events and conferences
Staff engagement (Wellbeing Group, EDI Network, Staff Focus group)
Free parking across many sites
Personalised induction into the company and job role

Date posted

26 November 2025

Pay scheme

Other

Salary

Depending on experience £24,071 - £25,674 pro rata depending on experience

Contract

Permanent

Working pattern

Part-time

Reference number

E0220-25-0013COR

Job locations

Primary Integrated Community Services Ltd

Unit H3, Ash Tree Court, Nottingham Business Park

Nottingham

NG8 6PY

Job description

Job responsibilities

KEY RESPONSIBILITIES

Payroll

Working closely with colleagues within the Finance team and the Human Resources team as a Payroll sub team, this role will be responsible for the following:

Timely and accurate end to end processing of monthly payroll, including but not limited to;

Inputting accurate data into payroll timesheets in readiness to be submitted to payroll provider

Inputting accurate data into payroll provider platforms, relevant databases and spreadsheets in accordance with standard operating procedures

Setting up new starters and processing leavers

Processing personal details changes, new starters and leavers

Processing mileage and overtime and on-call claims, obtaining relevant authorisation

Ensuring all absence data is accurate and integrated for payroll processing, including sickness, compassionate, family leave, unpaid leave etc.

Processing salary sacrifice arrangements in accordance with standard operating procedures

Processing casual worker hours and holiday pay

Ensuring all payroll changes have been implemented and integrated for payroll processing

Checking draft payslips and raising queries through payroll provider ticketing system, escalating where necessary

Completing post-payroll monthly data reconciliation into PeopleHR database to provide accurate reports

Liaising with the HR team to ensure all personal information is correct for accurate processing

Dealing with payroll queries in a timely manner, escalating queries outside of authority

Supporting HR team with processes of issuing any pay award letters

Ad hoc payroll projects

Maintain electronic filing systems to ensure documents are readily available for audit purposes

Maintaining an effective working relationship with our Payroll provider

Maintaining pay related employment records across multiple software systems, ensuring accuracy

Providing data for the Finance team for reconciliation purposes

Making payroll adjustments

Finance

Working alongside a small finance team, comprising of a Finance Manager, PCN Finance Officer and a Finance Assistant this role will be responsible for the following:

Purchase Ledger processing and obtaining authorisation of purchase invoices, dealing with supplier queries, setting up and maintaining supplier account details, preparation of bi-weekly supplier payments.

Ensuring processed invoices/bills are accurately recorded across multiple PCNs and the main company ledgers.

Sales Ledger preparation and issue of sales invoices, dealing with customer queries & intercompany recharges.

Banking daily allocation of cash paid, bank reconciliations.

Assisting with the preparation and delivery of financial information to key business stakeholders.

Dealing with queries from multiple sources through Finance inboxes. Able to understand supplier statements to assist with query responses.

General administration and business support to provide cross functional working.

Ad hoc duties where required.

Job description

Job responsibilities

KEY RESPONSIBILITIES

Payroll

Working closely with colleagues within the Finance team and the Human Resources team as a Payroll sub team, this role will be responsible for the following:

Timely and accurate end to end processing of monthly payroll, including but not limited to;

Inputting accurate data into payroll timesheets in readiness to be submitted to payroll provider

Inputting accurate data into payroll provider platforms, relevant databases and spreadsheets in accordance with standard operating procedures

Setting up new starters and processing leavers

Processing personal details changes, new starters and leavers

Processing mileage and overtime and on-call claims, obtaining relevant authorisation

Ensuring all absence data is accurate and integrated for payroll processing, including sickness, compassionate, family leave, unpaid leave etc.

Processing salary sacrifice arrangements in accordance with standard operating procedures

Processing casual worker hours and holiday pay

Ensuring all payroll changes have been implemented and integrated for payroll processing

Checking draft payslips and raising queries through payroll provider ticketing system, escalating where necessary

Completing post-payroll monthly data reconciliation into PeopleHR database to provide accurate reports

Liaising with the HR team to ensure all personal information is correct for accurate processing

Dealing with payroll queries in a timely manner, escalating queries outside of authority

Supporting HR team with processes of issuing any pay award letters

Ad hoc payroll projects

Maintain electronic filing systems to ensure documents are readily available for audit purposes

Maintaining an effective working relationship with our Payroll provider

Maintaining pay related employment records across multiple software systems, ensuring accuracy

Providing data for the Finance team for reconciliation purposes

Making payroll adjustments

Finance

Working alongside a small finance team, comprising of a Finance Manager, PCN Finance Officer and a Finance Assistant this role will be responsible for the following:

Purchase Ledger processing and obtaining authorisation of purchase invoices, dealing with supplier queries, setting up and maintaining supplier account details, preparation of bi-weekly supplier payments.

Ensuring processed invoices/bills are accurately recorded across multiple PCNs and the main company ledgers.

Sales Ledger preparation and issue of sales invoices, dealing with customer queries & intercompany recharges.

Banking daily allocation of cash paid, bank reconciliations.

Assisting with the preparation and delivery of financial information to key business stakeholders.

Dealing with queries from multiple sources through Finance inboxes. Able to understand supplier statements to assist with query responses.

General administration and business support to provide cross functional working.

Ad hoc duties where required.

Person Specification

Qualifications

Essential

Please provide details of your CPD, using examples where necessary.

Experience

Essential

Please provide detailed information of how you feel that your experience is suitable for this role; please provide examples to support your application referring to the job description and person specification for guidance.

Knowledge and skills

Essential

Please provide detailed information of how you feel that your knowledge and skills are suitable for this role; please provide examples to support your application referring to the job description and person specification for guidance.

Personal Qualities

Essential

Please provide details for why you would be a great fit for this role and why you have decided to apply.

Person Specification

Qualifications

Essential

Please provide details of your CPD, using examples where necessary.

Experience

Essential

Please provide detailed information of how you feel that your experience is suitable for this role; please provide examples to support your application referring to the job description and person specification for guidance.

Knowledge and skills

Essential

Please provide detailed information of how you feel that your knowledge and skills are suitable for this role; please provide examples to support your application referring to the job description and person specification for guidance.

Personal Qualities

Essential

Please provide details for why you would be a great fit for this role and why you have decided to apply.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Primary Integrated Community Services

Address

Primary Integrated Community Services Ltd

Unit H3, Ash Tree Court, Nottingham Business Park

Nottingham

NG8 6PY

Employer's website

http://picsnhs.org.uk/ (Opens in a new tab)

Employer details

Employer name

Primary Integrated Community Services

Address

Primary Integrated Community Services Ltd

Unit H3, Ash Tree Court, Nottingham Business Park

Nottingham

NG8 6PY

Employer's website

http://picsnhs.org.uk/ (Opens in a new tab)