HR & Recruitment Assistant

Primary Integrated Community Services

This job is now closed

Job summary

We have the opportunity for a HR & Recruitment Assistant to join our team of welcoming and friendly HR Professionals.

You will be based at PICS Headquarters in Nottinghamshire with elements of home working. In this role you will take ownership of PICS recruitment and provide a high standard of support across the HR Team.

If you have experience working within an administrative function and are looking to get into HR and Recruitment this maybe the role for you!

Main duties of the job

KEY RESPONSIBILITIES

Following the full recruitment process including proof-reading adverts, JDs and person specifications, placing adverts on the relevant job boards, supporting the shortlisting process, setting up interviews & being the point of contact for recruitment managers and applicants.
Co-managing the HR inbox, triaging emails according to their escalation level and responding to routine enquiries from staff, applicants, and managers
Communicating with individuals going through the onboarding process ensuring they are aware how to move to each stage of the recruitment process and where they are in the process

KEY REQUIREMENTS

GCSE (Grades A-C) or equivalent in English Language and Mathematics
Ability to work effectively to deadlines.
Excellent oral communications skills with colleagues and prospective employees, agencies, training companies (face to face and via the telephone)

About us

PICS is the employer for this role. We collaborate with patients and partners to design and deliver clinically robust health and social care solution through Community Services, Out of Hospital Services, GP Practices, and Primary Care Networks. Find out more about us: http://picsnhs.org.uk/.

Benefits of working for PICS

We offer a comprehensive package which includes:

NHS Pension 2015 Scheme (subject to eligibility)
Alternative government-based scheme (subject to eligibility)
Generous annual leave entitlement which references NHS Agenda for Change and recognises previous NHS service, starting 35 days pro rata (inc bank holidays)
Competitive leave entitlement that includes maternity, paternity and adoption leave, study leave allowance, and sickness provisions
Access to education and training opportunities, depending on your role (CPPE Pharmacy, NHS England Roadmap for First Contact Practitioners, apprenticeship schemes, support professional development)
Working in a multi-disciplinary team with support from a wide variety of professionals
A flexible approach to a work-life balance
Cycle to work scheme (subject to eligibility)
Access to Blue Light Card scheme
All staff events and conferences
Staff engagement (Wellbeing Group, EDI Network, Staff Focus group)
Free parking across many sites
Personalised induction into the company and job role

Date posted

22 May 2024

Pay scheme

Other

Salary

£22,816 a year

Contract

Permanent

Working pattern

Full-time

Reference number

E0220-24-0011-COR

Job locations

P I C S Ltd

Nottingham Business Park

Nottingham

NG8 6PY

Job description

Job responsibilities

JOB PURPOSE

To provide a quality Recruitment and HR support service to support the PICS HR function.
To be the first point of contact for Recruitment and HR enquiries, managing communications.
To work in close partnership with the HR team members to ensure that the Recruitment / HR Administration processes are coordinated and delivered in a professional and timely manner.

KEY RESPONSIBILITIES

Human Resource Administration Duties

Holding induction for new starters, processing induction documents and updating systems accordingly

Updating PICS Systems (People HR, Blue Stream,etc.) with new starters

Ensuring ID cards are ready for the first day of employment

Co-managing the HR inbox, triaging emails according to their escalation level and responding to routine enquiries from staff, applicants, and managers

Managing stock levels of HR-related stationary and equipment (e.g. door fobs)

Ordering uniform for PICS Staff

Processing HR documentation and maintaining an excellent standard for staff files that is CQC compliant

Monitoring professional registration, chasing those who havent renewed and escalating to HR Advisor/HR Manager and line manager where necessary

Updating the HR System by uploading necessary documentation onto profiles, amending information as requested by line managers or senior managers and providing technical information and guidance to staff/managers on using the system.

Updating People HR with information on the new starter forms

Ensuring new starter forms are uploaded to People HR and passed onto the Payroll Assistant for processing

Recruitment Process Duties

Leading on Mid Notts, Notts West, PICS & Practices recruitment with assistance during busy periods

Following the full recruitment process including proof-reading adverts, JDs and person specifications, placing adverts on the relevant job boards, supporting the shortlisting process, setting up interviews & being the point of contact for recruitment managers and applicants.

Ensuring that the necessary vacancy approval forms are signed before proceeding with advertisement and escalating where there are issues.

Where required, assisting Recruitment Managers with creating adverts and providing best practice guidance throughout the recruitment process.

Processing recruitment documentation, chasing the relevant individuals for paperwork where necessary and maintaining an excellent standard for recruitment files

Support pre-employment screening for each applicant, in alignment with local polices and national standards i.e., offer letter production, ID Checks, right to work checks, keeping the necessary systems up-to-date, assurance letter production (where necessary) and chasing information.

Communicating with individuals going through the onboarding process ensuring they are aware how to move to each stage of the recruitment process and where they are in the process

Process Improvement

Contribute to the ongoing improvement and development of HR teams procedures and processes.

For more information, please see the supporting documents.

Job description

Job responsibilities

JOB PURPOSE

To provide a quality Recruitment and HR support service to support the PICS HR function.
To be the first point of contact for Recruitment and HR enquiries, managing communications.
To work in close partnership with the HR team members to ensure that the Recruitment / HR Administration processes are coordinated and delivered in a professional and timely manner.

KEY RESPONSIBILITIES

Human Resource Administration Duties

Holding induction for new starters, processing induction documents and updating systems accordingly

Updating PICS Systems (People HR, Blue Stream,etc.) with new starters

Ensuring ID cards are ready for the first day of employment

Co-managing the HR inbox, triaging emails according to their escalation level and responding to routine enquiries from staff, applicants, and managers

Managing stock levels of HR-related stationary and equipment (e.g. door fobs)

Ordering uniform for PICS Staff

Processing HR documentation and maintaining an excellent standard for staff files that is CQC compliant

Monitoring professional registration, chasing those who havent renewed and escalating to HR Advisor/HR Manager and line manager where necessary

Updating People HR with information on the new starter forms

Ensuring new starter forms are uploaded to People HR and passed onto the Payroll Assistant for processing

Recruitment Process Duties

Leading on Mid Notts, Notts West, PICS & Practices recruitment with assistance during busy periods

Ensuring that the necessary vacancy approval forms are signed before proceeding with advertisement and escalating where there are issues.

Where required, assisting Recruitment Managers with creating adverts and providing best practice guidance throughout the recruitment process.

Processing recruitment documentation, chasing the relevant individuals for paperwork where necessary and maintaining an excellent standard for recruitment files

Communicating with individuals going through the onboarding process ensuring they are aware how to move to each stage of the recruitment process and where they are in the process

Process Improvement

Contribute to the ongoing improvement and development of HR teams procedures and processes.

For more information, please see the supporting documents.

Person Specification

Knowledge and skills

Essential

Please provide detailed information of how you feel that your knowledge and skills are suitable for this role; please provide examples to support your application referring to the job description and person specification for guidance.

Qualifications

Essential

Please confirm how you meet the details of the essential qualifications criteria (GCSE (Grades A-C) or equivalent in English Language and Mathematics).

Personal Qualities

Essential

Please provide details for why you would be a great fit for this role and why you have decided to apply.

Experience

Essential

Please provide detailed information of how you feel that your experience is suitable for this role; please provide examples to support your application referring to the job description and person specification for guidance.

Person Specification

Knowledge and skills

Essential

Please provide detailed information of how you feel that your knowledge and skills are suitable for this role; please provide examples to support your application referring to the job description and person specification for guidance.

Qualifications

Essential

Please confirm how you meet the details of the essential qualifications criteria (GCSE (Grades A-C) or equivalent in English Language and Mathematics).

Personal Qualities

Essential

Please provide details for why you would be a great fit for this role and why you have decided to apply.

Experience

Essential

Please provide detailed information of how you feel that your experience is suitable for this role; please provide examples to support your application referring to the job description and person specification for guidance.