Primary Integrated Community Services

Personal Assistant to Clinical Directors

This job is now closed

Job summary

ABOUT THE ROLE

Nottingham West PCN are seeking an experienced Personal Assistant to provide secretarial services to their Clinical Directors, namely Dr Tim Heywood, Dr Paul Scullard, Dr Emma Shapiro, Dr Mike O’Neill, and Dr James Read.

You will provide comprehensive business support to the Clinical Directors to enable them to carry out their operational and managerial duties.

Based in Nottingham West PCN, you will cover the following practices:

Beeston Neighbourhood:

Oaks Medical Centre, NG9 2NY
Abbey Medical Centre, NG9 2QP
Bramcote Surgery, NG9 3HF
Chilwell Valley and Meadows Practice, NG9 6DX
Manor Surgery, NG9 1GA

Eastwood Neighbourhood:

Newthorpe Medical Centre, NG16 3HU
Eastwood Primary Care Centre, NG16 3BS
Giltbrook Surgery, NG16 2GE
Hama Medical Centre, NG16 2NB

Stapleford Neighbourhood:

Saxon Cross Surgery, NG9 8DA
Hickings Lane Medical Centre, NG9 8PN
Linden Medical Group, NG9 8DA

You will be part of a wider team of PCN Administrative Support and supported by our Nottingham West PCN Business Manager, who is on the PICS leadership team.

Main duties of the job

KEY RESPONSIBILITIES

Setting-up meetings and taking minutes for the CDs
Collating follow-up tasks, reminders and chasing action points to keep the CDs updated of current progress
Diary management for all CDs

KEY REQUIREMENTS

Further or high education qualification (A-level or degree level)
Evidence of continuing professional development
Relevant experience/vocational qualification

About us

We offer a comprehensive package which includes:

Part of a team of experienced practitioners and supported by a Nottingham West PCN Business Manager who will help support your professional development
Part of the NHS Pension Scheme or an alternative government-based scheme (based on eligibility) with generous employer contributions
Competitive salaries with clear progression pathways – referenced to NHS Agenda for Change
Fully integrated with NHS IT systems
Generous annual leave entitlement which references NHS Agenda for Change and recognises previous NHS service
On appointment – 27 days plus 8 days bank holiday entitlement
After 5 years – 29 days plus 8 days bank holiday entitlement
After 10 years – 33 days plus 8 days bank holiday entitlement
Competitive leave entitlement that includes sickness pay and maternity leave
Join a caring culture and a company of can-do experts

Date posted

14 December 2021

Pay scheme

Agenda for change

Band

Band 4

Salary

£22,549 to £24,882 a year

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

E0220-21-5500

Job locations

Unit H4 Ash Tree Court

Nottingham Business Park

Nottingham

Nottinghamshire

NG8 6PY

Nottingham West PCN - Stapleford Neighbourhood

Nottingham

NG9 8DA

Nottingham West PCN - Beeston Neighbourhood

Nottingham

NG9 1GA

Nottingham West PCN - Eastwood Neighbourhood

Nottingham

NG16 3BS

Job description

Job responsibilities

JOB PURPOSE

As a Personal Assistant to the Clinical Directors, you will provide comprehensive business support to enable the Clinical Directors (CDs) to enable them to carry out their operational and managerial duties. This business support includes providing secretarial support to the CDs of Nottingham West PCN, setting-up meetings and taking minutes for the CDs, diary management, collating follow-up tasks, reminders and chasing action points to keep the CDs updated of current progress. You will provide high level efficient, comprehensive, and confidential secretarial and administrative service to the Clinical Directors within the Primary Care Network.

KEY RESPONSIBILITIES

To be responsible for ensuring that work is completed accurately within the time limits, framework and standards set.
To act on their own initiative in the absence of the Line Manager/Clinical Directors and without direct supervision.
To use their own initiative and judgement to resolve complex issues.
To manage and prioritise own workload with the ability to respond to urgent demand or tight deadlines.
Act as the first point of contact for the CDs screening calls, emails, and other communications appropriately.
Undertake complex diary management demonstrating an understanding of the workload of each CD so different commitments are prioritised appropriately.
Have an awareness of the deadlines that need to be met and ensure the CD is briefed and prepared to complete any relevant work and attend meetings.
Draft emails, letters, reports, presentations, and other documents/communications.
To organise high level meetings including the preparation of agendas, papers, and briefings, then distribute materials appropriately to relevant stakeholders. Meetings may include training days, interview days, and away days.
To provide administrative support to the CDs relating to project management, this may include setting own priorities within specified timescale, and chasing project stakeholders where deadlines have been et to ensure actions are being completed.
To take part in personal development: attending meetings relevant to own role, undertake appropriate training, and complete all statutory and mandatory training requirements in line with policy.

Please download the supporting documentation for full role details and to assist with your application.

Job description

Job responsibilities

JOB PURPOSE

KEY RESPONSIBILITIES

To be responsible for ensuring that work is completed accurately within the time limits, framework and standards set.
To act on their own initiative in the absence of the Line Manager/Clinical Directors and without direct supervision.
To use their own initiative and judgement to resolve complex issues.
To manage and prioritise own workload with the ability to respond to urgent demand or tight deadlines.
Act as the first point of contact for the CDs screening calls, emails, and other communications appropriately.
Undertake complex diary management demonstrating an understanding of the workload of each CD so different commitments are prioritised appropriately.
Have an awareness of the deadlines that need to be met and ensure the CD is briefed and prepared to complete any relevant work and attend meetings.
Draft emails, letters, reports, presentations, and other documents/communications.
To organise high level meetings including the preparation of agendas, papers, and briefings, then distribute materials appropriately to relevant stakeholders. Meetings may include training days, interview days, and away days.
To provide administrative support to the CDs relating to project management, this may include setting own priorities within specified timescale, and chasing project stakeholders where deadlines have been et to ensure actions are being completed.
To take part in personal development: attending meetings relevant to own role, undertake appropriate training, and complete all statutory and mandatory training requirements in line with policy.

Please download the supporting documentation for full role details and to assist with your application.

Person Specification

Experience

Essential

Please provide detailed information of how you feel that your experience is suitable for this role; please provide examples to support your application referring to the job description and person specification for guidance.

Personal Qualities

Essential

Please provide details for why you would be a great fit for this role and why you have decided to apply.

Knowledge and Skills

Essential

Please provide detailed information of how you feel that your knowledge and skills are suitable for this role; please provide examples to support your application referring to the job description and person specification for guidance.

Qualifications

Essential

Please provide details of your qualifications and training.
Please provide details of your continued professional development that supports your application.

Person Specification

Experience

Essential

Please provide detailed information of how you feel that your experience is suitable for this role; please provide examples to support your application referring to the job description and person specification for guidance.

Personal Qualities

Essential

Please provide details for why you would be a great fit for this role and why you have decided to apply.

Knowledge and Skills

Essential

Please provide detailed information of how you feel that your knowledge and skills are suitable for this role; please provide examples to support your application referring to the job description and person specification for guidance.

Qualifications

Essential

Please provide details of your qualifications and training.
Please provide details of your continued professional development that supports your application.

Employer details

Employer name

Primary Integrated Community Services

Address

Unit H4 Ash Tree Court

Nottingham Business Park

Nottingham

Nottinghamshire

NG8 6PY

Employer's website

http://picsnhs.org.uk/ (Opens in a new tab)

Employer details

Employer name

Primary Integrated Community Services

Address

Unit H4 Ash Tree Court

Nottingham Business Park

Nottingham

Nottinghamshire

NG8 6PY

Employer's website

http://picsnhs.org.uk/ (Opens in a new tab)