KFM

HR Administrator

This job is now closed

Job summary

This role provides crucial administrative support to the HR team, ensuring accurate and timely management of HR databases. Acting as a key point of contact for employees, it delivers a customer-focused service, resolving or escalating queries efficiently. Additionally, this role is essential for maintaining electronic employment records, enabling informed HR decisions.

Shortlisting for the role will be on the week commencing 26/08/24, with interviews taking place early September. Please note this advert may close early if sufficient applications are received.

Main duties of the job

Efficiently handle HR inbox queries and ensure timely escalation to achieve resolutions.
Maintain an accurate and up-to-date personnel filing system to ensure proper employee record management.
Update HR databases (e.g. ESR) with changes and leavers to ensure data accuracy and compliance.
Regularly update other HR systems where necessary to ensure accuracy.
Ensure mandatory and statutory training records are accurate, and address staff queries to facilitate compliance.
Provide administrative support to the Training & Apprenticeship lead, helping facilitate training and apprenticeship provision for staff.
Support the HR team by providing timely information and administrative assistance to enhance the HR service provided to staff.
Execute additional administrative tasks to support HR service.

About us

KFM is a provider of healthcare support servicesour purpose is to partner with and support healthcare providers in providing world class patient care,with all profits and cost savings reinvested in the NHS.

KFM provides a fully managed service across all clinical areas which includes providing all required clinical supplies and equipment along with maintenance, training and technical support, endoscopy decontamination, sterile services, renal dialysis support, radiology IT support and outpatient pharmacy. KFM also runs a procurement and contract management service for all departments.

KFM is a Limited Liability Partnership owned by King's College Hospital NHS Foundation Trust with no private sector partners. KFM is a public authority not a private company. KFM has an annual turnover of around £185 million and over 350 staff.

Date posted

13 August 2024

Pay scheme

Other

Salary

£28,000 a year 12% Bonus

Contract

Fixed term

Duration

9 months

Working pattern

Full-time, Flexible working, Home or remote working

Reference number

E0207-24-0813

Job locations

Unit 1, KCH Business Park

129 Coldharbour Lane

London

SE5 9NY

Job description

Job responsibilities

Duties & Responsibilities

1. HR systems

1.1. Using the Electronic Staff Record (ESR) system to;

Update positions and team structures
Input New Starters
Make authorised changes
Process leavers

1.2. Liaising with employees, managers and payroll to address any queries and rectify any salary issues.

1.3. Adhering to strict monthly deadlines for payroll activity

1.4. Creating and maintaining electronic personnel files for all employees and contractors

1.5. Maintaining and updating other systems where necessary, such as the staff benefits portal, appraisal, and rostering system

2. HR Advice & Guidance

2.1. Answering queries to the HR inbox, providing first level advice and signposting to relevant policies and information

2.2. Drafting emails and letters in response to a range of incoming correspondence

2.3. Escalating queries or concerns as appropriate, such as factual references and certificates of employment

3. Training & Development

3.1. Supporting the HR team to drive Mandatory & Statutory Training (MAST) compliance & appraisal completions

3.2. Work with the Training & Apprenticeship lead by providing administrative support

3.3. Booking external training and development activities once authorised and maintaining records and details of all bookings and invoicing

3.4. Maintaining accurate training records for all staff

4. HR projects

4.1 Supporting ongoing service development & ad-hoc activities & projects such as;

4.2 Employee engagement initiatives

4.3 Staff communications

4.4 Drafting standard operating procedures for HR activities

Job description

Job responsibilities

Duties & Responsibilities

1. HR systems

1.1. Using the Electronic Staff Record (ESR) system to;

Update positions and team structures
Input New Starters
Make authorised changes
Process leavers

1.2. Liaising with employees, managers and payroll to address any queries and rectify any salary issues.

1.3. Adhering to strict monthly deadlines for payroll activity

1.4. Creating and maintaining electronic personnel files for all employees and contractors

1.5. Maintaining and updating other systems where necessary, such as the staff benefits portal, appraisal, and rostering system

2. HR Advice & Guidance

2.1. Answering queries to the HR inbox, providing first level advice and signposting to relevant policies and information

2.2. Drafting emails and letters in response to a range of incoming correspondence

2.3. Escalating queries or concerns as appropriate, such as factual references and certificates of employment

3. Training & Development

3.1. Supporting the HR team to drive Mandatory & Statutory Training (MAST) compliance & appraisal completions

3.2. Work with the Training & Apprenticeship lead by providing administrative support

3.3. Booking external training and development activities once authorised and maintaining records and details of all bookings and invoicing

3.4. Maintaining accurate training records for all staff

4. HR projects

4.1 Supporting ongoing service development & ad-hoc activities & projects such as;

4.2 Employee engagement initiatives

4.3 Staff communications

4.4 Drafting standard operating procedures for HR activities

Person Specification

Experience

Essential

Previous experience in an administrative role.
Awareness / Understanding of Data Protection as it applies to working with employee information.

Qualifications

Essential

Good standard of education including Maths and English GCSE (or
equivalent) at Grade C or above.

Person Specification

Experience

Essential

Previous experience in an administrative role.
Awareness / Understanding of Data Protection as it applies to working with employee information.

Qualifications

Essential

Good standard of education including Maths and English GCSE (or
equivalent) at Grade C or above.

Employer details

Employer name

KFM

Address

Unit 1, KCH Business Park

129 Coldharbour Lane

London

SE5 9NY

Employer's website

https://www.kings-fm.co.uk/ (Opens in a new tab)

Employer details

Employer name

KFM

Address

Unit 1, KCH Business Park

129 Coldharbour Lane

London

SE5 9NY

Employer's website

https://www.kings-fm.co.uk/ (Opens in a new tab)