Job summary
Post: Level 3 Business Administrator Apprentice
Post: 37.5 fixed term, (approx 21 months)
Salary: Under 18 £12,528.00, 18-20 £16834.50, 21+ £24321.87 per annum
Base: SSL Hub
SSL are looking for an individual who would thrive being a critical support to a friendly and professional team across diverse business functions based at our Hub offices.
We recognise you will be learning on the job but if you can see yourself developing your administration skills and taking pride on being professional, confidential, organised, able to juggle tasks/priorities etc, we need you!
Applicants must have the right to work in the UK and have been resident in the UK for a minimum of 3 years.
Main duties of the job
The Apprentice will take on their own tasks and responsibilities whilst learning on the job with SSL colleagues and through an external training provider. Formal learning will include a range of administration skills such as: IT, record keeping and document creation, effective decision making, interpersonal/communication skills, quality standards, planning, organisation, and project management.
Skills will be applied to Hub administration and secretarial activities, across Logistics and Transport, Executive and Senior Leadership Teams and Corporate Services including Finance, Procurement, HR, and Media and Communication, and Sustainability and Property.
About us
At SSL, we work in partnership with Birmingham and Solihull Mental Health Foundation Trust (BSMHFT), to deliver facilities management, transport and other support services to over 50 sites across the West Midlands. Our team keeps expanding and since our establishment, in 2012, we have grown rapidly though the acquisition of new sites and services. At SSL we take pride in our focus to support and contribute to the Trust's aim which is to help people get better and challenge the stigma associated with mental illness. We are committed to continuous development of our practices and people and the provision of a fair and friendly work environment for everyone.
Sustainability - All staff are expected to support SSL in meeting our 'Green' objectives, being responsible and considerate with regards to all 'resources' used and acting to minimise waste (e.g., products purchased, miles travelled, or power used). SSL is mandated to meet national carbon net zero targets and is being performance managed towards that achievement. Every member of staff wishing to work for SSL is expected to contribute to a greener and more sustainable organisation.
For more information visit:www.ssl-delivermore.com
To check all our vacancies visit:
https://bit.ly//SummerhillservicesJob
Job description
Job responsibilities
Key responsibilities
Work effectively, efficiently, and confidentially to a high standard.
Comply with any SSL or Trust processes, standards, or written instructions.
Undertake general administration duties such as arranging meetings, filing, creating letters, distributing minutes or other communications, creating reports, chasing actions etc.
Provide administration support to the executive Team PA in meetings and diary management, take minutes of meetings to support the executive team or general SSL meetings.
Support the Executive Team PA to co-ordinate project activities required in relation to business development activities for the business, directed by the Executive Team.
Support with the management of and monitoring of in-boxes for Hub departments.
To provide a comprehensive and effective administrative support service to the Transport and Logistics and Administration Department.
Please read the Job Description. Person Specification, and outline of the Apprentice Qualification document to gain a greater understanding of how you meet this role.
Please ensure that when you are answering the questions which ask you explain how you meet the qualification, experience, and personal qualities you explain in detail how you meet them. It is not sufficient to say you meet them, we need to understand how.
Should you have any questions, please do not hesitate to contact Derryth Palmer (Training, Leaderships and Early Years Manager) via derryth.palmer@nhs.net
Job description
Job responsibilities
Key responsibilities
Work effectively, efficiently, and confidentially to a high standard.
Comply with any SSL or Trust processes, standards, or written instructions.
Undertake general administration duties such as arranging meetings, filing, creating letters, distributing minutes or other communications, creating reports, chasing actions etc.
Provide administration support to the executive Team PA in meetings and diary management, take minutes of meetings to support the executive team or general SSL meetings.
Support the Executive Team PA to co-ordinate project activities required in relation to business development activities for the business, directed by the Executive Team.
Support with the management of and monitoring of in-boxes for Hub departments.
To provide a comprehensive and effective administrative support service to the Transport and Logistics and Administration Department.
Please read the Job Description. Person Specification, and outline of the Apprentice Qualification document to gain a greater understanding of how you meet this role.
Please ensure that when you are answering the questions which ask you explain how you meet the qualification, experience, and personal qualities you explain in detail how you meet them. It is not sufficient to say you meet them, we need to understand how.
Should you have any questions, please do not hesitate to contact Derryth Palmer (Training, Leaderships and Early Years Manager) via derryth.palmer@nhs.net
Person Specification
Qualifications Formal & Vocational Training
Essential
- Committed to complete a Level 3 Business Administration Apprenticeship.Level 1 Functional Skills in both Maths & English or GCSE Grade D/3 or above in both.Ability to pass Level 2 Functional Skills in Maths and English or GCSE Grade C/4 or above if not already achieved.
Desirable
- Maths and English GCSE Level 4/C or above.
Knowlege & Experience
Essential
- Work Experience/Experience of working in an office environment. Ability to work well under pressure and manage multiple tasks simultaneously. Experience of utilising Microsoft Office Skills Ability to work as part of a Team and keep manager informed of progress made on tasks. Good telephone manner and ability to take telephone messages accurately. Good numeracy skills.
Desirable
- Customer Service Experience Experience of working within a facilities environment not essential but desirable
Skills and personal Qualities
Essential
- Ability to communicate effectively at all levels (internally and externally). Motivated to work independently with minimal supervision. To communicate clearly and concisely both verbally and in writing. Professional, courteous, reliable, honest and enthusiastic. Able to maintain strict confidentiality. Work well within a team.
Person Specification
Qualifications Formal & Vocational Training
Essential
- Committed to complete a Level 3 Business Administration Apprenticeship.Level 1 Functional Skills in both Maths & English or GCSE Grade D/3 or above in both.Ability to pass Level 2 Functional Skills in Maths and English or GCSE Grade C/4 or above if not already achieved.
Desirable
- Maths and English GCSE Level 4/C or above.
Knowlege & Experience
Essential
- Work Experience/Experience of working in an office environment. Ability to work well under pressure and manage multiple tasks simultaneously. Experience of utilising Microsoft Office Skills Ability to work as part of a Team and keep manager informed of progress made on tasks. Good telephone manner and ability to take telephone messages accurately. Good numeracy skills.
Desirable
- Customer Service Experience Experience of working within a facilities environment not essential but desirable
Skills and personal Qualities
Essential
- Ability to communicate effectively at all levels (internally and externally). Motivated to work independently with minimal supervision. To communicate clearly and concisely both verbally and in writing. Professional, courteous, reliable, honest and enthusiastic. Able to maintain strict confidentiality. Work well within a team.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
