Business Administration Support

Job description

Job responsibilities

Office Administrator Key Tasks:

• Provide support to the Programme Management Team
• Communicate with relevant stakeholders as necessary.
• Arrange meetings by scheduling appropriate meeting times, booking rooms.
• Liaising with GPs on a regular basis.
• Maintaining the clinical workforce database including rota management.
• Populate plans/reports/presentations/other documents as required.
• Manage correspondence by answering emails.
• Assist in planning and arranging events, including organising catering.
• Answer phone calls and transfers them as necessary.
• Draft, format, and prints relevant documents.
• Photocopy and file appropriate documents as needed.
• Attend workshops and conferences when requested.
• Build relationships and co-operate with internal and external stakeholders to enable the successful collection of data and ability to secure information easily.
• Respond to internal and external queries independently using own initiative and in a friendly manner.

Provide a reception function for NNPC to deal with callers and visitors in a timely and professional manner.

Asset Register management upkeep of spreadsheet.

HR Administrator Key Tasks:

Recruitment administration including Immigration and Right to Work document checks. Occupational Health assessments reference documentation, professional registration checks, offer letters, contract documentation and notifying unsuccessful candidates.

Ensure termination of employment checks are administration efficiency.

Coordinate and participate in the induction of new staff.

Be responsible for allowing user access to SharePoint and the e learning system for training.

Organise resources required for new employees to include IT, mail access and equipment as required.

Maintain HR database TEAMNET of all staff including all documentation required to provide high level assurance.

Probationary and annual appraisal documentation including training plans.

Administer the sickness absence process including tracking and monitoring sickness absence.

Calculate and maintain annual leave records including TOIL.

Upkeep of electrically stored personnel records including archiving for leavers using the Records Retention policy guidance

Maintain the mandatory training schedule with reminders to employees regarding overdue training.

In conjunction with the Corporate Affairs and Governance Lead assist with the ongoing development and distribution of all policies and procedures.

Person Specification

Knowledge and skills

Essential

• Please refer to the attached job description and person specification.

Desirable

• Please refer to the attached job description and person specification.

Qualifications

Essential

• Please refer to the attached job description and person specification.

Desirable

• Please refer to the attached job description and person specification.

Experience

Essential

• Please refer to the attached job description and person specification.

Desirable

• Please refer to the attached job description and person specification.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

North Norfolk Primary Care Ltd

Address

3rd Floor, Reed House

Peachman Way Broadland Business Park

Norwich

NR7 0WF

Employer's website

https://northnorfolkprimarycare.co.uk/ (Opens in a new tab)