Job summary
Principal Medical Limited
Updated 2025-09-16
RP07
Role Profile
Specialist Administrator
Grade 2
Role Purpose
Provides administrative support within the team, applying specialist skills to independently coordinate and deliver projects, initiatives, and information flow.
Main duties of the job
Role Accountabilities
- Project Delivery
Independently leads and delivers assigned projects and initiatives, ensuring high-quality outcomes and timely completion.
- Specialist Expertise
Acts as the teams expert for processes and tools, advising colleagues and influencing best-practice approaches.
- Operational Support
Maintains accurate records and manages workflows to ensure smooth team operations and effective processes.
- Collaboration & Stakeholder Engagement
Builds relationships with internal and external stakeholders, facilitating information flow and supporting team objectives.
- Continuous Improvement
Identifies and implements process enhancements, keeps up to date with trends, and shares specialist knowledge to strengthen team capability.
About us
PML is a successful not-for-profit, GP-led organisation providing various NHS community and primary care clinical services to patients across Oxfordshire and Northamptonshire. We have evolved as a NHS healthcare provider since 2004 and in the last few years have grown significantly, now employing around 300 staff with a turnover of circa £16m. PML holds GMS contracts, as well as being a GP Federation representing circa 50 GP practices covering approximately 650,000 patients.
We welcome applicants from a diverse range of backgrounds and circumstances and people with protected characteristics under the Equality Act 2010
Job description
Job responsibilities
Additional Accountabilities
- Journal Processing and Month-End Support
- Ensure accurate preparation and posting of journals to support timely month-end close, including maintaining robust reconciliations across key balance sheet and P&L accounts.
- Maintenance and Reconciliation of Core Financial Records
- Record and reconcile prepayments, accruals, and fixed assets to ensure accuracy, completeness, and compliance with accounting policies.
- Management Accounts Preparation and Reporting
- Support the production and distribution of monthly management accounts for PML, PCNs, and subsidiary companies, ensuring data integrity and resolving discrepancies promptly.
- Transaction Processing and Ledger Management
- Undertake monthly finance tasksincluding sales and purchase ledger updates, payment runs, and VAT preparation for PMPLensuring all transactions are processed accurately and on time.
- Stakeholder Support and Team Collaboration
- Respond promptly to supplier, customer, and colleague queries, and provide reliable ad-hoc support to the wider finance team to maintain smooth financial operations and high-quality service.
Job description
Job responsibilities
Additional Accountabilities
- Journal Processing and Month-End Support
- Ensure accurate preparation and posting of journals to support timely month-end close, including maintaining robust reconciliations across key balance sheet and P&L accounts.
- Maintenance and Reconciliation of Core Financial Records
- Record and reconcile prepayments, accruals, and fixed assets to ensure accuracy, completeness, and compliance with accounting policies.
- Management Accounts Preparation and Reporting
- Support the production and distribution of monthly management accounts for PML, PCNs, and subsidiary companies, ensuring data integrity and resolving discrepancies promptly.
- Transaction Processing and Ledger Management
- Undertake monthly finance tasksincluding sales and purchase ledger updates, payment runs, and VAT preparation for PMPLensuring all transactions are processed accurately and on time.
- Stakeholder Support and Team Collaboration
- Respond promptly to supplier, customer, and colleague queries, and provide reliable ad-hoc support to the wider finance team to maintain smooth financial operations and high-quality service.
Person Specification
Experience
Essential
- Experience providing advice or guidance within a specialist area
- Experience independently managing projects, processes, or initiatives
- At least 3 years experience in finance/accounting
- Strong Excel and IT skills for data analysis and manipulation
- Accounts experience within a team structure
Desirable
- Experience maintaining accurate records, databases, or operational systems
Qualifications
Essential
- GCSE or A-Level English or equivalent
- Relevant administrative qualification or equivalent experience
- Studying a qualification in AAT or qualified by experience
Desirable
- Specialist qualification relevant to the functional area (e.g., HR, Finance, Communications)
Behaviours and Attributes
Essential
- Collaborative, able to build positive relationships with colleagues and stakeholders
- Attention to detail and accuracy
Desirable
- Proactive and able to work independently
- Adaptable and able to manage competing priorities
- Commitment to continuous professional development
Skills and Knowledge
Essential
- Excellent written and verbal communication skills
- Proficiency in relevant I.T. systems and software for the specialist area
- Knowledge of specialist processes, regulations, or best practice relevant to the area
- Excellent administrative skills and proficiency with windows based software
- Understands the importance of confidentiality
- Familiarity with healthcare sector
Person Specification
Experience
Essential
- Experience providing advice or guidance within a specialist area
- Experience independently managing projects, processes, or initiatives
- At least 3 years experience in finance/accounting
- Strong Excel and IT skills for data analysis and manipulation
- Accounts experience within a team structure
Desirable
- Experience maintaining accurate records, databases, or operational systems
Qualifications
Essential
- GCSE or A-Level English or equivalent
- Relevant administrative qualification or equivalent experience
- Studying a qualification in AAT or qualified by experience
Desirable
- Specialist qualification relevant to the functional area (e.g., HR, Finance, Communications)
Behaviours and Attributes
Essential
- Collaborative, able to build positive relationships with colleagues and stakeholders
- Attention to detail and accuracy
Desirable
- Proactive and able to work independently
- Adaptable and able to manage competing priorities
- Commitment to continuous professional development
Skills and Knowledge
Essential
- Excellent written and verbal communication skills
- Proficiency in relevant I.T. systems and software for the specialist area
- Knowledge of specialist processes, regulations, or best practice relevant to the area
- Excellent administrative skills and proficiency with windows based software
- Understands the importance of confidentiality
- Familiarity with healthcare sector
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
