Payroll Officer

Job description

Job responsibilities

Role Purpose

Provides administrative support within the team, applying specialist skills to independently coordinate and deliver projects, initiatives, and information flow.

• Project Delivery

  Independently leads and delivers assigned projects and initiatives, ensuring high-quality outcomes and timely completion.

• Specialist Expertise

  Acts as the teams expert for processes and tools, advising colleagues and influencing best-practice approaches.

• Operational Support

  Maintains accurate records and manages workflows to ensure smooth team operations and effective processes.

• Collaboration & Stakeholder Engagement

  Builds relationships with internal and external stakeholders, facilitating information flow and supporting team objectives.

• Continuous Improvement

Identifies and implements process enhancements, keeps up to date with trends, and shares specialist knowledge to strengthen team capability.

• Accurate and Timely Payroll Processing

  Plan, manage, and process payrolls to ensure staff are paid correctly and on schedule, including complex calculations and compliance with relevant legislation.

• Records and Data Management

  Maintain and update payroll records, starters/leavers documentation, and pension data while ensuring accuracy, confidentiality, and compliance with data protection laws

• Compliance and Legislative Knowledge

  Apply expert knowledge of payroll regulations, tax, pensions, and statutory payments to ensure all transactions comply with current laws and internal control.

• Support, Communication and Training

  Handle payroll-related queries, assist in staff training and induction, and communicate effectively with staff and external bodies while maintaining confidentiality.

• Continuous Improvement and System Development

Contribute to ongoing improvements in payroll systems and processes by reviewing procedures, identifying areas for development, and participating in change initiative.

Person Specification

Skills and Knowledge

Essential

• Strong numerical and analytical skills, focus on accuracy & ability to prepare & analyse data to strict guidelines
• Highly organised, ability to prioritise tasks, meet deadlines & work effectively under pressure
• Confident communicator, both in writing & verbally, at all levels & collaborate with others
• Able to take initiative & work flexibly to changing demands
• IT literate, proficient in Microsoft Office, computerised payroll
• Knowledge of HMRC legislation & NHS terms and conditions of service

Desirable

• Knowledge of Sage Payroll software & NHS pension scheme regulations
• Ability to think through implications of actions

Experience

Essential

• Experience in a busy payroll/pensions office & demonstratable experience of computerised payroll
• Working to strict guidelines, deadlines, & prioritising workload
• Experience handling customer calls & correspondence

Desirable

• Previous NHS payroll/pensions experience

Qualifications

Essential

• GCSE or equivalent in 5 subjects including English & Maths

Desirable

• Holding/willing to study for payroll/pensions qualification

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Principal Medical Limited

Address

Principal Medical Ltd

3 Barberry Place

Bicester

Oxfordshire

OX26 3HA

Employer's website

https://www.principal-medical.co.uk (Opens in a new tab)