Go back
Principal Medical Limited

Administrator

The closing date is 10 August 2025

Apply for this job

Job summary

To provide expertise in the maintenance of specific databases that support the business and clinical applications.Including reporting, data input and data output. You will need to be able to work independently and be part of a team that covers varied tasks. You will need to review medical records and ensure they are accurate.

Main duties of the job

Main Duties:

  • Ensure EMIS Web clinical coding is correct and any changes are updated accurately and in a timely manner.
  • Run reports and carry out searches as requested by the Management team and doctors
  • Create and maintain crib sheets showing correct procedure and standards.
  • Managing templates to ensure data entry by users is easy and accurate
  • Completing all CQRS entries in line with enhanced services and other CQRS submissions as required by the relevant authorities.
  • Ensure data is relevant, accurate and informative for patients.Ensuring data is also compliant and meets the requirements of governance and NHS guidelines.
  • Support other team members as needed.
  • Train staff in areas you have expertise in as requested to ensure continuity of tasks completed.
  • Clinical coding from various input sources e.g. Docman letters to support Quality Outcomes Framework (QOF) requirements.
  • Run & create searches in EMIS for QOF and research activity.
  • Working with QOF team to book patients into appointments for reviews ensuring information correctly updated in EMIS.
  • Running regular reports to ensure records are accurate and income maximised. Reviewing existing searches to ensure they are checking for the latest coding and creating / amending searches as needed.
  • Liaising with other members of the management team to ensure best practice is followed e.g. use of templates and highlight when this is not happening.
  • Working on adhoc requests from Team Manager.

About us

PML is a successful not-for-profit, GP-led organisation providing various NHS community and primary care clinical services to patients across Oxfordshire and Northamptonshire. We have evolved as a NHS healthcare provider since 2004 and in the last few years have grown significantly, now employing around 300 staff with a turnover of circa £16m. PML holds GMS contracts, as well as being a GP Federation representing circa 50 GP practices covering approximately 650,000 patients.

We welcome applicants from a diverse range of backgrounds and circumstances and people with protected characteristics under the Equality Act 2010

Details

Date posted

23 July 2025

Pay scheme

Other

Salary

£25,000 to £27,000 a year FTE

Contract

Permanent

Working pattern

Part-time

Reference number

E0176-25-0033

Job locations

Banbury Cross Health Centre

South Bar Street

Banbury

Oxfordshire

OX16 9AD


Job description

Job responsibilities

Job Responsibilities:

  • Ensure EMIS Web clinical coding is correct and any changes are updated accurately and in a timely manner.
  • Run reports and carry out searches as requested by the Management team and doctors
  • Create and maintain crib sheets showing correct procedure and standards.
  • Managing templates to ensure data entry by users is easy and accurate
  • Completing all CQRS entries in line with enhanced services and other CQRS submissions as required by the relevant authorities.
  • Ensure data is relevant, accurate and informative for patients.Ensuring data is also compliant and meets the requirements of governance and NHS guidelines.
  • Support other team members as needed.
  • Train staff in areas you have expertise in as requested to ensure continuity of tasks completed.
  • Clinical coding from various input sources e.g. Docman letters to support Quality Outcomes Framework (QOF) requirements.
  • Run & create searches in EMIS for QOF and research activity.
  • Working with QOF team to book patients into appointments for reviews ensuring information correctly updated in EMIS.
  • Running regular reports to ensure records are accurate and income maximised. Reviewing existing searches to ensure they are checking for the latest coding and creating / amending searches as needed.
  • Liaising with other members of the management team to ensure best practice is followed e.g. use of templates and highlight when this is not happening.
  • Working on adhoc requests from Team Manager.

Job description

Job responsibilities

Job Responsibilities:

  • Ensure EMIS Web clinical coding is correct and any changes are updated accurately and in a timely manner.
  • Run reports and carry out searches as requested by the Management team and doctors
  • Create and maintain crib sheets showing correct procedure and standards.
  • Managing templates to ensure data entry by users is easy and accurate
  • Completing all CQRS entries in line with enhanced services and other CQRS submissions as required by the relevant authorities.
  • Ensure data is relevant, accurate and informative for patients.Ensuring data is also compliant and meets the requirements of governance and NHS guidelines.
  • Support other team members as needed.
  • Train staff in areas you have expertise in as requested to ensure continuity of tasks completed.
  • Clinical coding from various input sources e.g. Docman letters to support Quality Outcomes Framework (QOF) requirements.
  • Run & create searches in EMIS for QOF and research activity.
  • Working with QOF team to book patients into appointments for reviews ensuring information correctly updated in EMIS.
  • Running regular reports to ensure records are accurate and income maximised. Reviewing existing searches to ensure they are checking for the latest coding and creating / amending searches as needed.
  • Liaising with other members of the management team to ensure best practice is followed e.g. use of templates and highlight when this is not happening.
  • Working on adhoc requests from Team Manager.

Person Specification

Skills and Knowledge

Essential

  • Ability to handle confidential information
  • Ability to use own initiative
  • Good attention to detail
  • Good problem-solving skills and ability
  • Good written and verbal communication skills

Desirable

  • Service improvement & development experience, and interest in using data to this end

Experience

Essential

  • Good technical ability working with IT systems and databases

Desirable

  • Experience of working within a primary care health service environment
  • Experience of working with healthcare systems and databases such as EMIS.
  • Familiarity with databases, documentation and clinical coding

Qualifications

Essential

  • GCSE in English and Maths or equivalent
Person Specification

Skills and Knowledge

Essential

  • Ability to handle confidential information
  • Ability to use own initiative
  • Good attention to detail
  • Good problem-solving skills and ability
  • Good written and verbal communication skills

Desirable

  • Service improvement & development experience, and interest in using data to this end

Experience

Essential

  • Good technical ability working with IT systems and databases

Desirable

  • Experience of working within a primary care health service environment
  • Experience of working with healthcare systems and databases such as EMIS.
  • Familiarity with databases, documentation and clinical coding

Qualifications

Essential

  • GCSE in English and Maths or equivalent

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Principal Medical Limited

Address

Banbury Cross Health Centre

South Bar Street

Banbury

Oxfordshire

OX16 9AD


Employer's website

https://www.principal-medical.co.uk (Opens in a new tab)

Employer details

Employer name

Principal Medical Limited

Address

Banbury Cross Health Centre

South Bar Street

Banbury

Oxfordshire

OX16 9AD


Employer's website

https://www.principal-medical.co.uk (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Quality and Research Manager

Catherine Page

catherine.page5@nhs.net

Details

Date posted

23 July 2025

Pay scheme

Other

Salary

£25,000 to £27,000 a year FTE

Contract

Permanent

Working pattern

Part-time

Reference number

E0176-25-0033

Job locations

Banbury Cross Health Centre

South Bar Street

Banbury

Oxfordshire

OX16 9AD


Supporting documents

Privacy notice

Principal Medical Limited's privacy notice (opens in a new tab)