Job summary
An exciting opportunity has arisen for a Procurement Manager to join the NUPAS team on a full-time permanent basis.
The role is office based at our premises in Manchester City Centre, however, there will also be an expectation to travel nationally as required.
The procurement manager will lead and manage procurement functions for NUPAS by working closely with internal and external key stakeholders in a dynamic environment.
The successful candidate will be a highly motivated senior procurement personnel, who has extensive experience in effective stock controls and purchasing function, possess strong management and communication skills, as well as excellent analytical, technical and IT skills. You will have the ability to operate at a strategic level, work under pressure and to manage conflicting situations. There will also be an element of manual handling involved within the role.
The successful candidate will be educated to a degree level or have the equivalent experience and working knowledge in this field.
NUPAS offers a dynamic, diverse and developmental environment in which to nurture and enhance your career. We have embedded a culture of strong teamwork, and ensure we get quality time together to build and enhance inter-team relationships.
Main duties of the job
To source pharmaceutical and medical consumables in line
with budgetary constraints on behalf of the Organisation. This will include supplier sourcing,
relationship building, negotiation and processing of formal quotations.
To plan and forecast demand together with regional managers
to prevent overstocking and running out-of-stock (OOS), monitor market demand
and supply trend closely for any price and availability shift
To develop robust process based on Corporate Governance and
Scheme of Delegation to ensure accurate records with proper audit trails on
purchasing system
To liaise with Regional Clinical Leads to ensure timely
delivery of goods which crucial to operations and delegate Inventory Assistant
for distribution arrangement, preparation and record keeping
To develop an effective and user-friendly inventory
management system together with regional clinical leads to ensure that clinical
stock and consumables are properly logged and accounted for at all times within
the organisation
To lead monthly stock counting and reporting (including
central warehouse) and to ensure all stock count records have been inputted to
stock control system accurately
To lead monthly stock counting and reporting (including
central warehouse) and to ensure all stock count records have been inputted to
stock control system accurately
To produce monthly reports for finance on a timely manner,
e.g. GRNI, transfer and closing stock, etc.
About us
The post holder will have a duty to ensure that the principles of patient, carer and public involvement and engagement are adhered to in line with Section 11 of The Health and Social Care Act 2012 for Improving Patient Experience.
NUPAS is committed to safeguarding and safeguarding
children, young people and vulnerable adults is everyone's responsibility.
Onboarding checks are undertaken in line with the NHS Employment Checking
Standards including a basic disclosure check under the Disclosing and Barring
Service.
All staff are required to adhere to the principles of patient centred care as detailed in the NICE Quality Standard for Patient Experience and to treat patients with dignity, kindness, compassion, courtesy, respect, understanding and honesty.
The post holder will, in support of the NUPAS Visions & Values and ensure that everyone is treated as an individual, and will acknowledge and value difference in order to treat everyone fairly.
Job description
Job responsibilities
Purchasing
To source pharmaceutical and medical consumables in line
with budgetary constraints on behalf of the Organisation. This will include supplier sourcing,
relationship building, negotiation and processing of formal quotations.
To have an awareness of supplier lead times and address any
delays
To plan and forecast demand together with regional managers
to prevent overstocking and running out-of-stock (OOS), monitor market demand
and supply trend closely for any price and availability shift
To develop robust process based on Corporate Governance and
Scheme of Delegation to ensure accurate records with proper audit trails on
purchasing system
Distribution
To liaise with Regional Clinical Leads to ensure timely
delivery of goods which crucial to operations and delegate Inventory Assistant
for distribution arrangement, preparation and record keeping
To ensure that clinics have the tools and knowledge to
manage and account for stock transfers between clinics
Stock Control
To develop an effective and user-friendly inventory
management system together with regional clinical leads to ensure that clinical
stock and consumables are properly logged and accounted for at all times within
the organisation
To develop process and framework to ensure that all clinics
can compile and maintain an accurate record of quantity, type, and value of
supplies stocked by regional clinicians.
To educate regional clinicians on the importance of
maintaining accurate stock records.
To lead monthly stock counting and reporting (including
central warehouse) and to ensure all stock count records have been inputted to
stock control system accurately
To reconcile monthly usage with activity performance to
check and challenge any potential miscounting
To develop process to ensure that all clinics can
troubleshoot stock discrepancies, including root cause analysis.
To develop process to ensure that all clinics can identify
slow moving and potential redundant stock.
To develop process to ensure all clinics can prepare lists
of depleted items and recommend regular surveys for defective or unusable
items.
To establish stock holding KPIs which will drive storage
cost reductions, identifying principal areas of waste generation and implement
solutions to minimise or remove.
Reporting
To produce monthly reports for finance on a timely manner,
e.g. GRNI, transfer and closing stock, etc.
To produce procurement reports for monitoring purposes, e.g.
stock lists, price lists, and shortages, etc.
Other
To work together with senior clinical leads and quality
leads for medical equipment purchase and maintenance management
To lead store management for central warehouse and to
maintain high standard of tidiness and cleanliness at all time
To line manage Inventory Assistant and to ensure consistent
high performance in daily operation
To have purchasing and stock control systems ownership and
to ensure high standard of data quality and information accuracy, e.g. supplier
information, invoices and pricing
To highlight any Health and Safety storage practice
improvements to Regional Managers and Quality Team
General
To undertake any other duties and responsibilities
commensurate with the level and responsibilities of the post and/or that are
deemed to be within your capabilities.
To work in harmony with all other team members including
team members in different regional groups and to communicate in an open and
courteous manner with colleagues, clients, visitors, referring agencies and
contractors.
Support a woman's right to request an abortion within UK
legal framework.
Identify and escalate any risk or safeguarding concerns
to senior colleagues and actively seek to reduce or eliminate those concerns
identified in a positive manner.
To embrace safeguarding mechanisms and support staff,
patients and supporters at times when safeguarding principles need to be
applied.
To maintain and improve standards of work through the
undertaking of training, attending courses and keeping up to date with
technical information.
Job description
Job responsibilities
Purchasing
To source pharmaceutical and medical consumables in line
with budgetary constraints on behalf of the Organisation. This will include supplier sourcing,
relationship building, negotiation and processing of formal quotations.
To have an awareness of supplier lead times and address any
delays
To plan and forecast demand together with regional managers
to prevent overstocking and running out-of-stock (OOS), monitor market demand
and supply trend closely for any price and availability shift
To develop robust process based on Corporate Governance and
Scheme of Delegation to ensure accurate records with proper audit trails on
purchasing system
Distribution
To liaise with Regional Clinical Leads to ensure timely
delivery of goods which crucial to operations and delegate Inventory Assistant
for distribution arrangement, preparation and record keeping
To ensure that clinics have the tools and knowledge to
manage and account for stock transfers between clinics
Stock Control
To develop an effective and user-friendly inventory
management system together with regional clinical leads to ensure that clinical
stock and consumables are properly logged and accounted for at all times within
the organisation
To develop process and framework to ensure that all clinics
can compile and maintain an accurate record of quantity, type, and value of
supplies stocked by regional clinicians.
To educate regional clinicians on the importance of
maintaining accurate stock records.
To lead monthly stock counting and reporting (including
central warehouse) and to ensure all stock count records have been inputted to
stock control system accurately
To reconcile monthly usage with activity performance to
check and challenge any potential miscounting
To develop process to ensure that all clinics can
troubleshoot stock discrepancies, including root cause analysis.
To develop process to ensure that all clinics can identify
slow moving and potential redundant stock.
To develop process to ensure all clinics can prepare lists
of depleted items and recommend regular surveys for defective or unusable
items.
To establish stock holding KPIs which will drive storage
cost reductions, identifying principal areas of waste generation and implement
solutions to minimise or remove.
Reporting
To produce monthly reports for finance on a timely manner,
e.g. GRNI, transfer and closing stock, etc.
To produce procurement reports for monitoring purposes, e.g.
stock lists, price lists, and shortages, etc.
Other
To work together with senior clinical leads and quality
leads for medical equipment purchase and maintenance management
To lead store management for central warehouse and to
maintain high standard of tidiness and cleanliness at all time
To line manage Inventory Assistant and to ensure consistent
high performance in daily operation
To have purchasing and stock control systems ownership and
to ensure high standard of data quality and information accuracy, e.g. supplier
information, invoices and pricing
To highlight any Health and Safety storage practice
improvements to Regional Managers and Quality Team
General
To undertake any other duties and responsibilities
commensurate with the level and responsibilities of the post and/or that are
deemed to be within your capabilities.
To work in harmony with all other team members including
team members in different regional groups and to communicate in an open and
courteous manner with colleagues, clients, visitors, referring agencies and
contractors.
Support a woman's right to request an abortion within UK
legal framework.
Identify and escalate any risk or safeguarding concerns
to senior colleagues and actively seek to reduce or eliminate those concerns
identified in a positive manner.
To embrace safeguarding mechanisms and support staff,
patients and supporters at times when safeguarding principles need to be
applied.
To maintain and improve standards of work through the
undertaking of training, attending courses and keeping up to date with
technical information.
Person Specification
Experience
Essential
- 2:1 Business management degree or equivalent
Desirable
- Continuing Professional Development
Qualifications
Essential
- 5 year+ comprehensive procurement experience including purchasing and contracting
- 3 years+ senior healthcare procurement experience
- Recent achievement in leading continuous efficiency improvement in procurement
- Experience in establishing robust procurement function and policy
- Significant managerial experience
Desirable
- Well-established network within medical supply chain
Skills & Knowledge
Essential
- Excellent interpersonal skills and capability to build effective and respectful relationships with others
- Confident in leading commercial negotiation with good understanding of market demand and supply trends
- Excellent organisational skills and ability to prioritise in an uncertain, complex and fast-paced environment with frequently changing demands
- Confident stock control and purchase system user
- Excellent written and verbal communication skills, also excel and data analysis skills
Desirable
- Expertise in Sage 200 stock control and purchase function
Person Specification
Experience
Essential
- 2:1 Business management degree or equivalent
Desirable
- Continuing Professional Development
Qualifications
Essential
- 5 year+ comprehensive procurement experience including purchasing and contracting
- 3 years+ senior healthcare procurement experience
- Recent achievement in leading continuous efficiency improvement in procurement
- Experience in establishing robust procurement function and policy
- Significant managerial experience
Desirable
- Well-established network within medical supply chain
Skills & Knowledge
Essential
- Excellent interpersonal skills and capability to build effective and respectful relationships with others
- Confident in leading commercial negotiation with good understanding of market demand and supply trends
- Excellent organisational skills and ability to prioritise in an uncertain, complex and fast-paced environment with frequently changing demands
- Confident stock control and purchase system user
- Excellent written and verbal communication skills, also excel and data analysis skills
Desirable
- Expertise in Sage 200 stock control and purchase function
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
