HR and Workforce Data Assistant
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Job summary
NUPAS is expanding!!
Are you looking for the next step in your career?
We have an exciting opportunity for a HR and Workforce Data Assistant to join our growing team.
The post holder will be a key member of the HR Team providing on-boarding services for new NUPAS employees and administrative support to the HR Team. The post holder will support the move to electronic personal files and the development of workforce data reporting.
This is an opportunity to work for one of the leading Organisations supporting womens reproductive choices and, as such, it is essential that you feel as passionately about this, and the right to choose, as we do.
Main duties of the job
Including but, not limited to,
Support the HR function with the on-boarding of new starters including:
Advertising authorised jobs,
Collating all applications,
Inviting shortlisted candidates to interview,
Confirming the offer of employment subject to pre-employment checks and draft a contract of employment,
Instigating the necessary pre-employment checks as required by the job role,
Confirming the offer of employment once pre-employment checks have been undertaken,
Creating an electronic personal file and entering relevant information into the HR database,
Ensuring all information relating to the probationary period is registered on the HR database,
Ensuring the individual is put on to the payroll,
Ensuring the individual is issued with an identity badge.
Transferring existing electronic and hard copy information to Rotamaster ensuring data integrity.
Developing knowledge and understanding of all the capabilities that the system has to offer.
Providing support on the system for new and existing users as required.
Running monthly reports from Rotamaster on key workforce metrics e.g. sickness absence, mandatory training, appraisals,
Running monthly compliance reports and liaising with line managers regarding content as required,
Mandatory Training
Ensure all new employees are issued with an e-learning log-in.
Ensure the mandatory training matrix is up to date at all times and make changes on the electronic staff file as required.
About us
Pro-choice is a must.
NUPAS attaches great importance to sustainability and Corporate Social Responsibility. It is the responsibility of the post holder to minimise the NUPAS environmental impact wherever possible. This will include switching off lights, computers, monitors and other non-essential equipment when not in use. Helping to minimise business travel, reduce paper waste by minimising printing/copying, correct waste disposal, reducing water usage, reporting faults and heating/cooling concerns promptly.
The post holder will, in support of the NUPAS Values & Values and ensure that everyone is treated as an individual and will acknowledge and value difference in order to treat everyone fairly.
Details
Date posted
16 January 2024
Pay scheme
Other
Salary
£12.74 an hour Full-time 37.5 hours per week
Contract
Permanent
Working pattern
Full-time, Flexible working
Reference number
E0169-24-0004
Job locations
N U P A S Ltd
5 Arthur Road
Edgbaston
Birmingham
B15 2UL
N U P A S
79 Newton Street
Manchester
M1 1EX
NUPAS Stoke
Wharf Street
Newcastle-Under-Lyme
Staffordshire
ST5 1JZ
NUPAS Surbiton and other SW London locations
Hollyfield House, Hollyfield Road
Surbiton
Surrey
KT5 9AL
NUPAS Finchley
Torrington Clinic, 16 Torrington Park
London
N12 9SS
NUPAS Oxford
St Bartholomews Medical Centre, Lake Street Site
Oxford
OX1 4RP
Employer details
Employer name
NUPAS Ltd
Address
N U P A S Ltd
5 Arthur Road
Edgbaston
Birmingham
B15 2UL
Employer's website
https://www.nupas.co.uk/ (Opens in a new tab)
Employer contact details
For questions about the job, contact:
