Rota Co-ordinator and HR Assistant
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Job summary
NUPAS is expanding!!
Are you looking for the next step in your career?
We have an exciting opportunity for a Rota Co-ordinator and HR Assistant to join our growing team.
The post holder is responsible for the planning, formulation and day-to-day management and operation of the rota, including responding to requests for leave and dealing with requests for changes.
The post holder will also work as a key member of the HR Team supporting with all aspects of the work of the HR Team as required.
This is a Hybrid role with an expectation to travel to NUPAS sites as and when required.
Main duties of the job
Including but, not limited to,
To plan, formulate and co-ordinate all rotas within NUPAS.
To work closely with Regional Managers/ Regional Clinical Leads/ Regional Supervisors to ensure all staff skills sets are assessed and monitored in order to deliver a safe efficient service.
Have an oversight of all clinics and awareness of staffing requirements when formulating rotas.
Plan rotas, which can be complex, balancing staffing levels with service demand.
Identify risks 6-8 weeks in advance & plan for contingency raising to the Regional Managers/ Operations Manager as required.
Communicate efficiently with all staff covered by the rota system to ensure the clarity of working arrangements and to maintain operational effectiveness of NUPAS.
Develop a clear understanding of RotaMaster.
Contact bank/ agency staff to arrange sessions, ensuring this is done in advance so that rota needs are met.
Ensure that all agency staff have completed the necessary checks and competencies, and that all necessary documentation is in place including a suitable written agreement with each agency.
Administer, record, and respond to requests for leave from all staff on the rota, in line with NUPAS policy, referring on any queries to the relevant line manager.
Maintain accurate and up-to-date records for annual leave, sickness leave, maternity leave etc. and provide data as requested.
About us
Pro-choice is a must.
NUPAS attaches great importance to sustainability and Corporate Social Responsibility. It is the responsibility of the post holder to minimise the NUPAS environmental impact wherever possible. This will include switching off lights, computers, monitors and other non-essential equipment when not in use. Helping to minimise business travel, reduce paper waste by minimising printing/copying, correct waste disposal, reducing water usage, reporting faults and heating/cooling concerns promptly.
The post holder will, in support of the NUPAS Values & Values and ensure that everyone is treated as an individual and will acknowledge and value difference in order to treat everyone fairly.
Details
Date posted
16 January 2024
Pay scheme
Other
Salary
£13.80 an hour Full-time 37.5 hours per week
Contract
Permanent
Working pattern
Full-time, Flexible working
Reference number
E0169-24-0003
Job locations
N U P A S Ltd
5 Arthur Road
Edgbaston
Birmingham
B15 2UL
N U P A S
79 Newton Street
Manchester
M1 1EX
NUPAS Stoke
Wharf Street
Newcastle-Under-Lyme
Staffordshire
ST5 1JZ
NUPAS Surbiton and other SW London locations
Hollyfield House, Hollyfield Road
Surbiton
Surrey
KT5 9AL
NUPAS Finchley
Torrington Clinic, 16 Torrington Park
London
N12 9SS
NUPAS Oxford
St Bartholomews Medical Centre, Lake Street Site
Oxford
OX1 4RP
Employer details
Employer name
NUPAS Ltd
Address
N U P A S Ltd
5 Arthur Road
Edgbaston
Birmingham
B15 2UL
Employer's website
https://www.nupas.co.uk/ (Opens in a new tab)
Employer contact details
For questions about the job, contact:
