HR Administrator

Alliance Psychological Services Limited

Information:

This job is now closed

Job summary

Alliance Psychological Services is an independent provider of counselling and psychological therapy services based in the Tees Valley area and working across the North-East region. We are working in partnership with Middlesbrough & Stockton Mind to deliver the IMPACT on Teesside service.

We are looking for a Human Resources Administrator to carry out administrative and generalist HR duties at our central office in Stockton-on-Tees.

You will provide administrative support to the HR Officer and HR Lead, with HR functions such as training, recruitment, sickness, and DBS processes. You will be required to work independently and use your own initiative, whilst also taking direction from the HR Lead when necessary.

The ideal candidate will take a fair and consistent approach to their work and offer support to staff and be a proactive member of the wider team.

You must have right to work in the UK as we are currently unable to offer working visa opportunities.

Main duties of the job

You should also have an NVQ Level 2 in Administration/Business subject, and a good understanding and experience of working with database systems. Computer literacy is essential as you will be expected to input information onto databases and excel spreadsheets.

The post holder must be able to work flexibly to cover the business needs of the service. We are looking for somebody to work at least 25 hours across 4 or 5 days throughout the week.

We are willing to consider up to full time hours (37.5) per week for the right candidate. Please specify in your application how many hours you wish to work per week.

Salaries will be based on £22,000 per annum, pro rata to hours worked.

Closing date for applications: 7th November 2022

Interviews will be held on: 16th November 2022

You must have right to work in the UK as we are currently unable to offer working visa opportunities.

*Previous applicants need not apply.

About us

Alliance offers first rate training and development opportunities, 38 days annual leave pro rata, rising 1 day every 5 years of service (as well as the option to purchase additional annual leave) EAP health scheme including costs towards eye tests/glasses, dental treatment, physio treatment and shopping discounts alongside a 3% contributory pension scheme. We also offer lots of health and wellbeing initiatives for our staff and promote flexible working for a positive work life balance.

Alliance Psychological Services has organisational responsibility for safeguarding all children and vulnerable adults within our service, part of this is to follow safer recruitment of staff for all appointments. It is also a requirement that all staff understand it is each persons individual responsibility and are committed to promoting and safeguarding the welfare of children.

Please note that due to the nature of the duties of these roles, an enhanced criminal records disclosure will be sought in the event of a successful application.

Date posted

24 October 2022

Pay scheme

Other

Salary

£22,000 a year Pro rata to hours worked

Contract

Permanent

Working pattern

Full-time, Part-time, Flexible working

Reference number

E0163-22-2246

Job locations

Alliance Psychological Services Ltd

24 Yarm Road

Stockton-on-tees

Cleveland

TS18 3NA


Job description

Job responsibilities

The post-holder will provide administration support, to coordinate and oversee all aspects of our HR and training processes to ensure they run smoothly as well as providing support to the HR Officer. The post holder will have the ability to manage their own workload being organised and able to prioritise is vital.

DBS Check required (level of disclosure): Basic

Main Duties and Responsibilities

General Duties

  • Provide a general HR administration support service
  • Maintain filing & online personnel files for Alliance
  • To support HR Officer to ensure the HR system is kept up to date and are reports are run regularly and reviewed, for example professional membership/qualifications
  • To support HR Officer to ensure DBS process is in place for all staff, affiliates, and placements
  • To support HR Officer in maintaining files for all Alliance affiliates, placements
  • To support HR Officer with daily and monthly sickness records for staff
  • Assist HR Lead, to ensure all employees have job descriptions that are reviewed once a year and updated if needed
  • To coordinate and update all employee appraisals and complete a training plan for Alliance alongside HR Lead.
  • To support HR Officer on the health and wellbeing groups for Alliance, coordinating Alliances newsletter on a quarterly basis
  • To operate within agreed Alliance and professional guidelines and Codes of Practice
  • To assist and support staff with general HR email enquiries.
  • To adhere to all Alliance Policies, Procedures and Guidelines
  • To promote and value the rights, responsibilities and diversity of people working within Alliance and using our Services

Recruitment

To assist the HR Officer when needed to:

  • Coordinate each Alliance recruitment campaign from advert to new starter.
  • Organise interviews - including room bookings & interview pack preparation.
  • Completing new starter requirements, references, new starter welcome pack completion
  • Complete new employee/promotion announcements.
  • Coordinate induction programmes for new employees, ensure these are returned.
  • Coordinate the end of probationary review dates

Training Administration

  • Communicate and coordinate all training events and workshops for both Alliance and the IMPACT on Teesside service
  • Keep training spreadsheets up to date & maintained
  • Keep our HR System updated with all training undertaken and completed for all staff
  • Issue & collate training evaluation forms & update on training spreadsheet to feedback into training meetings as needed
  • To coordinate and record all employee appraisals on database and report on this biannually
  • To oversee and coordinate the recording of staff professional memberships/CPD.
  • Attend training meetings for Alliance and the IMPACT on Teesside service and write meeting minutes/ issue meeting agendas.

Job description

Job responsibilities

The post-holder will provide administration support, to coordinate and oversee all aspects of our HR and training processes to ensure they run smoothly as well as providing support to the HR Officer. The post holder will have the ability to manage their own workload being organised and able to prioritise is vital.

DBS Check required (level of disclosure): Basic

Main Duties and Responsibilities

General Duties

  • Provide a general HR administration support service
  • Maintain filing & online personnel files for Alliance
  • To support HR Officer to ensure the HR system is kept up to date and are reports are run regularly and reviewed, for example professional membership/qualifications
  • To support HR Officer to ensure DBS process is in place for all staff, affiliates, and placements
  • To support HR Officer in maintaining files for all Alliance affiliates, placements
  • To support HR Officer with daily and monthly sickness records for staff
  • Assist HR Lead, to ensure all employees have job descriptions that are reviewed once a year and updated if needed
  • To coordinate and update all employee appraisals and complete a training plan for Alliance alongside HR Lead.
  • To support HR Officer on the health and wellbeing groups for Alliance, coordinating Alliances newsletter on a quarterly basis
  • To operate within agreed Alliance and professional guidelines and Codes of Practice
  • To assist and support staff with general HR email enquiries.
  • To adhere to all Alliance Policies, Procedures and Guidelines
  • To promote and value the rights, responsibilities and diversity of people working within Alliance and using our Services

Recruitment

To assist the HR Officer when needed to:

  • Coordinate each Alliance recruitment campaign from advert to new starter.
  • Organise interviews - including room bookings & interview pack preparation.
  • Completing new starter requirements, references, new starter welcome pack completion
  • Complete new employee/promotion announcements.
  • Coordinate induction programmes for new employees, ensure these are returned.
  • Coordinate the end of probationary review dates

Training Administration

  • Communicate and coordinate all training events and workshops for both Alliance and the IMPACT on Teesside service
  • Keep training spreadsheets up to date & maintained
  • Keep our HR System updated with all training undertaken and completed for all staff
  • Issue & collate training evaluation forms & update on training spreadsheet to feedback into training meetings as needed
  • To coordinate and record all employee appraisals on database and report on this biannually
  • To oversee and coordinate the recording of staff professional memberships/CPD.
  • Attend training meetings for Alliance and the IMPACT on Teesside service and write meeting minutes/ issue meeting agendas.

Person Specification

Experience

Essential

  • Sound experience and understanding of database systems
  • Excellent telephone and verbal communication skills
  • Experience of maintaining and developing filing systems and spreadsheets
  • Working to targets &/or quality standards to ensure accuracy.
  • Previous experience in HR/Training department

Desirable

  • Experience of working in the mental health sector.
  • Understanding of mental health services.

Qualifications

Essential

  • NVQ Level 2 or equivalent in Administrative/Business subject

Other Skills and Qualities

Essential

  • Ability to use own initiative
  • High level of motivation.
  • Ability to work within a team and foster good working relationships.
  • Ability to work under pressure and alone at times.
  • Ability to handle sensitive and emotionally difficult calls.
  • Regard for others and respect for individual rights of autonomy and confidentiality.
  • High level of organisation skills.
  • Flexible and adaptable.
  • Act in ways that support equality and promotes diversity.
Person Specification

Experience

Essential

  • Sound experience and understanding of database systems
  • Excellent telephone and verbal communication skills
  • Experience of maintaining and developing filing systems and spreadsheets
  • Working to targets &/or quality standards to ensure accuracy.
  • Previous experience in HR/Training department

Desirable

  • Experience of working in the mental health sector.
  • Understanding of mental health services.

Qualifications

Essential

  • NVQ Level 2 or equivalent in Administrative/Business subject

Other Skills and Qualities

Essential

  • Ability to use own initiative
  • High level of motivation.
  • Ability to work within a team and foster good working relationships.
  • Ability to work under pressure and alone at times.
  • Ability to handle sensitive and emotionally difficult calls.
  • Regard for others and respect for individual rights of autonomy and confidentiality.
  • High level of organisation skills.
  • Flexible and adaptable.
  • Act in ways that support equality and promotes diversity.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Alliance Psychological Services Limited

Address

Alliance Psychological Services Ltd

24 Yarm Road

Stockton-on-tees

Cleveland

TS18 3NA


Employer's website

https://www.alliancepsychology.com/ (Opens in a new tab)


Employer details

Employer name

Alliance Psychological Services Limited

Address

Alliance Psychological Services Ltd

24 Yarm Road

Stockton-on-tees

Cleveland

TS18 3NA


Employer's website

https://www.alliancepsychology.com/ (Opens in a new tab)


For questions about the job, contact:

HR Lead

Rebecca Evans

info@alliancepsychology.com

01642352747

Date posted

24 October 2022

Pay scheme

Other

Salary

£22,000 a year Pro rata to hours worked

Contract

Permanent

Working pattern

Full-time, Part-time, Flexible working

Reference number

E0163-22-2246

Job locations

Alliance Psychological Services Ltd

24 Yarm Road

Stockton-on-tees

Cleveland

TS18 3NA


Supporting documents

Privacy notice

Alliance Psychological Services Limited's privacy notice (opens in a new tab)