Rota Co-ordinator - Vaccination Programme

Salford Primary Care Together (SPCT)

Information:

This job is now closed

Job summary

Salford Primary Care Together opened its first COVID-19 Vaccination Centre in mid-December 2021 and continuous to vaccinate thousands of people each week.

Our Vaccination Centres are based within the city of Salford. The hours of operation are 12 hours per day, seven days a week, where our dedicated teams will be vaccinating members of our local community as per the Joint Committee on Vaccination and Immunisation (JCVI) priority guidance.

We are calling on individuals to support our vaccination service through a number of key roles, including a Rota Co-ordinator role.

As a Rota Co-ordinator you will work as part of a dynamic team in delivering a safe and effective service for the mass delivery of the COVID-19 vaccinations.

Main duties of the job

The Rota Co-ordinator will be responsible for ensuring that our Vaccination Centres, and any subsequent centres, are fully staffed with the right people at the right time. Duties will include the following:

Sourcing individuals who can work as part of the COVID vaccination programme and adding them to vaccination rota;

Liaising with COVID Vaccination Programme leads to ensure future forward planning of staffing;

Work in close partnership with the clinical education team to support in the training compliance of vaccinators.

Work closely with HR partners to ensure compliance & quality

You will be key in supporting the vital next phase in the health services COVID-19 response. This role will appeal to individuals who want to make a difference to the health and safety of our workforce and our local communities; who want to do their bit in the response to the pandemic and who want to be part of history in the making.

About us

Job details:

1. The successful candidate will be required to work on site at SPCT head office or associated premises.

2. The working hours will be a standard working week, but flexibility in terms of location and hours will be provided as there will be an element of weekend working that will need to be agreed.

For further details / informal visits contact:

So what are you waiting for? We cant wait to hear from you, and look forward to receiving your application. We believe that anyone who is really interested in the role will want to organise an informal chat to make arrangements to talk to the Chief Operating Officer (Peta Stross) or the Clinical Lead (Dawood Anwar) please contact the team via Jane Ashworth, jane.ashworth@nhs.net 0161 983 0565.

Date posted

05 July 2021

Pay scheme

Other

Salary

£21,892 to £24,157 a year

Contract

Fixed term

Duration

6 months

Working pattern

Full-time, Flexible working

Reference number

E0161-21-8029

Job locations

3rd Floor, 2 City Approach

Albert Street

Eccles

Salford

M300BL


Job description

Job responsibilities

POST: ROTA COORDINATOR Vaccination programme

SALARY: £21,892 £24,157 subject to experience

HOURS: Full Time - 37.5hr week

Hours will be worked flexibly to accommodate the service requirements. Weekend working will be required and contracted working days will be Monday to Sunday each week (37.5 hours) dependant on demand within the service.

RESPONSIBLE TO: Operational Lead

ACCOUNTABLE TO: Clinical Lead

BASE: Head Office, but expected to work at any location of service delivery.

JOB SUMMARY

The Rota Coordinator is responsible for the successful operational management and oversight of the Clinical rota across Salford Primary Care Togethers Covid Vaccination Service.

Working as part of the vaccination management team, the post holder is responsible for the efficient and effective operation of the clinical scheduling and appointments systems, including responding to requests for leave from clinical colleagues, preparation and organisation of the rotas, locum booking and checking, loading appointment schedules and dealing with requests for changes for the entire vaccination programme.

The team work together to ensure that tasks are carried out to the required deadlines to support delivery of the vaccination programme and has to respond to rapidly changing circumstances and have a positive and flexible approach to all their work.

The post holder organises their work and manages their time effectively to ensure that all tasks are completed within the required timescales.

The position also involves close liaison with the Finance and Human Resources team and liaising with independent service providers to book locum clinicians as well as organising clinical rooms and staff inductions to sites and services.

...Please see attached Job Description for full details.

Job description

Job responsibilities

POST: ROTA COORDINATOR Vaccination programme

SALARY: £21,892 £24,157 subject to experience

HOURS: Full Time - 37.5hr week

Hours will be worked flexibly to accommodate the service requirements. Weekend working will be required and contracted working days will be Monday to Sunday each week (37.5 hours) dependant on demand within the service.

RESPONSIBLE TO: Operational Lead

ACCOUNTABLE TO: Clinical Lead

BASE: Head Office, but expected to work at any location of service delivery.

JOB SUMMARY

The Rota Coordinator is responsible for the successful operational management and oversight of the Clinical rota across Salford Primary Care Togethers Covid Vaccination Service.

Working as part of the vaccination management team, the post holder is responsible for the efficient and effective operation of the clinical scheduling and appointments systems, including responding to requests for leave from clinical colleagues, preparation and organisation of the rotas, locum booking and checking, loading appointment schedules and dealing with requests for changes for the entire vaccination programme.

The team work together to ensure that tasks are carried out to the required deadlines to support delivery of the vaccination programme and has to respond to rapidly changing circumstances and have a positive and flexible approach to all their work.

The post holder organises their work and manages their time effectively to ensure that all tasks are completed within the required timescales.

The position also involves close liaison with the Finance and Human Resources team and liaising with independent service providers to book locum clinicians as well as organising clinical rooms and staff inductions to sites and services.

...Please see attached Job Description for full details.

Person Specification

Qualifications

Essential

  • Good general computer skills, including the ability to use Microsoft Office, email and the internet
  • A sound general education to GCSE level or equivalent, or equivalent working experience, or relevant qualifications.

Desirable

  • Training or qualifications in administration, IT or other related areas.

Experience

Essential

  • Demonstrate Salford Primary Care Together core values & behaviours
  • Evidence of excellent administration and organisational skills with the ability to manage time effectively to meet deadlines.
  • Previous experience that demonstrates good attention to detail.
  • Experience of the Patient Electronic Record systems.
  • Experience of working with electronic rota systems
  • The ability to work independently and use initiative.
  • The ability to produce accurate and thorough work in a prompt and efficient manner, working to set timescales.
  • The ability to manage conflict calmly and positively, and adhere to procedures under pressure.
  • The ability to deal with personal information sensitively and respect people's right to confidentiality.

Desirable

  • Understanding of Clinical and Information Governance policies and procedures.
  • Experience of working in a healthcare setting.
Person Specification

Qualifications

Essential

  • Good general computer skills, including the ability to use Microsoft Office, email and the internet
  • A sound general education to GCSE level or equivalent, or equivalent working experience, or relevant qualifications.

Desirable

  • Training or qualifications in administration, IT or other related areas.

Experience

Essential

  • Demonstrate Salford Primary Care Together core values & behaviours
  • Evidence of excellent administration and organisational skills with the ability to manage time effectively to meet deadlines.
  • Previous experience that demonstrates good attention to detail.
  • Experience of the Patient Electronic Record systems.
  • Experience of working with electronic rota systems
  • The ability to work independently and use initiative.
  • The ability to produce accurate and thorough work in a prompt and efficient manner, working to set timescales.
  • The ability to manage conflict calmly and positively, and adhere to procedures under pressure.
  • The ability to deal with personal information sensitively and respect people's right to confidentiality.

Desirable

  • Understanding of Clinical and Information Governance policies and procedures.
  • Experience of working in a healthcare setting.

Employer details

Employer name

Salford Primary Care Together (SPCT)

Address

3rd Floor, 2 City Approach

Albert Street

Eccles

Salford

M300BL


Employer's website

https://www.spctogether.co.uk (Opens in a new tab)

Employer details

Employer name

Salford Primary Care Together (SPCT)

Address

3rd Floor, 2 City Approach

Albert Street

Eccles

Salford

M300BL


Employer's website

https://www.spctogether.co.uk (Opens in a new tab)

For questions about the job, contact:

Jane Ashworth

jane.ashworth@nhs.net

01619830565

Date posted

05 July 2021

Pay scheme

Other

Salary

£21,892 to £24,157 a year

Contract

Fixed term

Duration

6 months

Working pattern

Full-time, Flexible working

Reference number

E0161-21-8029

Job locations

3rd Floor, 2 City Approach

Albert Street

Eccles

Salford

M300BL


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