Job summary
SPCT is seeking an experienced HR Assistant to support the company as it grows and evolves. You will be integral to the implementation of our new HR system from contributing to communications and workforce engagement to data migration. In addition, you will contribute to the day to day running of the transactional and administrative tasks a long side a committed and experienced team.
In this busy and varied role you will help to implement
efficient tools and processes to support each stage of the employee life cycle. It is one of the ways as a team we strive to
achieve a consistent and efficient approach to providing the company and our
employees the best possible HR service.
The HR function provides support that spans across multiple sites and business units. The HR function also provides support
processes associated with organisational change projects led by the HR Manager. We are looking for a motivated, keen team
player to complement the existing team with both skill and capacity.
Main duties of the job
Youll have excellent communication and organisation skills
that will ensure effective prioritisation of your own work load to meet project
deadlines and objectives in a timely manner; in partnership with your
colleagues both within and outside the HR team.
The role is Head Office based but we also support and provide flexible working
opportunities to suit individual preferences/requirements, which can include
elements of home/remote working.
Requirements
-
Experience within a similar administrative
role/office environment
-
Excellent communication skills
-
High levels of personal organisation
-
Attention to detail
-
Microsoft Office skills
-
Ability to work individually and as part of a
team with minimal supervision
-
Ability to prioritise multiple projects
-
Ability to analyse information
-
Ability to work effectively from home with good
internet connectivity
Role
-
Respond to internal and external inquiries
About us
The purpose of the Human
Resources department is to provide a professional, high quality HR service to
the managers and staff of SPCT. This
includes:
Creating and
implementing the HR strategy that will complement SPCTs strategic objectives.
Ensuring SPCT has
effective, efficient and legally compliant people processes, policies, procedures
& systems in place.
Providing timely
and accurate advice and information on people related matters, being aware at
all times of relevant employment law as well as best practice.
Enabling us to
get the best performance out of our people, our key asset.
Job description
Job responsibilities
DEPARTMENT
PURPOSE
The purpose of the Human
Resources department is to provide a professional, high quality HR service to
the managers and staff of SPCT. This
includes:
- Creating and
implementing the HR strategy that will complement SPCTs strategic
objectives.
- Ensuring SPCT
has effective, efficient and legally compliant people processes, policies,
procedures & systems in place.
- Providing
timely and accurate advice and information on people related matters, being
aware at all times of relevant employment law as well as best practice.
- Enabling us to
get the best performance out of our people, our key asset.
SCOPE
OF ROLE
Working closely with managers across the
organisation, the HR Assistant will ensure that line managers understand and
implement HR policies and procedures by providing advice and up to date
workforce information across the full employee life cycle.
The HR Assistant supports the activities of the
HR team as a whole, by principally, but not exclusively, completing all
employee related administration and information accurately for both internal
and external purposes; dealing with any queries in a timely fashion.
The HR Assistant will ensure that policy and
legislation is adhered to, exercising discretion as appropriate.
ACCOUNTABLE
FOR:
Process,
Policy & Procedure
- Adhering to HR processes, policies &
procedures, identifying and escalating where improvements can be made
- Signposting managers and/or staff to
appropriate polices & procedures
- Be the first
point of contact for all HR related queries, taking ownership for resolution
- Supporting the
HR Manager to deliver and implement transformational change projects from a
HR perspective
- Compiling and
updating employee records (hard and soft copies)
- Assist in
creating policies, processes and documents.
- Assist in
payroll preparation by providing relevant data (absences, leavers etc)
Advisory
and Transactional Services
- Delivering a professional, proactive &
efficient HR administrative and
transactional service
- Delivering transactional services
responsively in order to meet expectations and appropriate organisational
deadlines, particularly recruitment processes and administration
- Proactively
coaching, supporting and advising managers to resolve discipline, grievance,
attendance & performance issues
Workforce
Administration, Information & Reporting
- Completing HR administration processes
effectively in line with legislative and organisational requirements
- Inputting accurate data in to the
workforce information system, as required.
- Producing HR workforce reports in line
with internal customer requirements
- Monitoring and recording KPI's
- Process documentation and prepare reports
relating to personnel activities (staffing, recruitment, training,
grievances, performance evaluations etc)
People
- Developing and promoting a high performing
culture as an influential member of the
HR team.
- Reinforcing and demonstrating professional
standards and behaviours
- Challenging & managing any
inappropriate or unprofessional conduct efficiently and effectively, across
the organisation.
Job description
Job responsibilities
DEPARTMENT
PURPOSE
The purpose of the Human
Resources department is to provide a professional, high quality HR service to
the managers and staff of SPCT. This
includes:
- Creating and
implementing the HR strategy that will complement SPCTs strategic
objectives.
- Ensuring SPCT
has effective, efficient and legally compliant people processes, policies,
procedures & systems in place.
- Providing
timely and accurate advice and information on people related matters, being
aware at all times of relevant employment law as well as best practice.
- Enabling us to
get the best performance out of our people, our key asset.
SCOPE
OF ROLE
Working closely with managers across the
organisation, the HR Assistant will ensure that line managers understand and
implement HR policies and procedures by providing advice and up to date
workforce information across the full employee life cycle.
The HR Assistant supports the activities of the
HR team as a whole, by principally, but not exclusively, completing all
employee related administration and information accurately for both internal
and external purposes; dealing with any queries in a timely fashion.
The HR Assistant will ensure that policy and
legislation is adhered to, exercising discretion as appropriate.
ACCOUNTABLE
FOR:
Process,
Policy & Procedure
- Adhering to HR processes, policies &
procedures, identifying and escalating where improvements can be made
- Signposting managers and/or staff to
appropriate polices & procedures
- Be the first
point of contact for all HR related queries, taking ownership for resolution
- Supporting the
HR Manager to deliver and implement transformational change projects from a
HR perspective
- Compiling and
updating employee records (hard and soft copies)
- Assist in
creating policies, processes and documents.
- Assist in
payroll preparation by providing relevant data (absences, leavers etc)
Advisory
and Transactional Services
- Delivering a professional, proactive &
efficient HR administrative and
transactional service
- Delivering transactional services
responsively in order to meet expectations and appropriate organisational
deadlines, particularly recruitment processes and administration
- Proactively
coaching, supporting and advising managers to resolve discipline, grievance,
attendance & performance issues
Workforce
Administration, Information & Reporting
- Completing HR administration processes
effectively in line with legislative and organisational requirements
- Inputting accurate data in to the
workforce information system, as required.
- Producing HR workforce reports in line
with internal customer requirements
- Monitoring and recording KPI's
- Process documentation and prepare reports
relating to personnel activities (staffing, recruitment, training,
grievances, performance evaluations etc)
People
- Developing and promoting a high performing
culture as an influential member of the
HR team.
- Reinforcing and demonstrating professional
standards and behaviours
- Challenging & managing any
inappropriate or unprofessional conduct efficiently and effectively, across
the organisation.
Person Specification
Qualifications
Desirable
- CIPD Qualification L3/L5 (or working towards)
Experience
Essential
- Experience of working in an administrative role in a busy department, ideally a HR department
Skills & Qualities
Essential
- - Excellent written and verbal communication skills
- - Works well under pressure and meets tight deadlines
- - Highly computer literate with capability in email, MS Office and related business and communication tools
- - Excellent self-organisational and time management skills.
- - Meticulous attention to detail.
- - Ability to accurately follow instructions
- - Flexible and positive attitude
- - Knowledge / experience of processing payroll
Person Specification
Qualifications
Desirable
- CIPD Qualification L3/L5 (or working towards)
Experience
Essential
- Experience of working in an administrative role in a busy department, ideally a HR department
Skills & Qualities
Essential
- - Excellent written and verbal communication skills
- - Works well under pressure and meets tight deadlines
- - Highly computer literate with capability in email, MS Office and related business and communication tools
- - Excellent self-organisational and time management skills.
- - Meticulous attention to detail.
- - Ability to accurately follow instructions
- - Flexible and positive attitude
- - Knowledge / experience of processing payroll
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
