Job summary
Would you like to work for a company that is providing nationwide NHS Services since 2007 and focusses on delivering care differently, so that to make a real difference to the communities they work with?
Do you have organisational skills and attention to details to allow you to navigate smoothly through different tasks/projects at the same time?
Can you remain calm under pressure whilst working for a fast past multi-divisional company?
One Medical Group are looking for an astute self-organised Resource and Onboarding Administrator who will be responsible for ensuring that we are providing a first-class onboarding experience for all new/returning employees.
This is a part-time (24 hours per week) fixed-term contract (6 months). There is some flexibility regarding work days, therefore the shift pattern can be agreed at interview stage.
Main duties of the job
Reporting to the Workforce and Culture function, this key role will take over the recruitment process from when a candidate is offered a position until the employee has commenced in post. They will be responsible for ensuring that all pre-employment checks are completed in line with the national standards on right to work checks as well as following the NHS safer recruitment guidelines.
To be successful in this role, the post holder will have strong interpersonal skills to be able to liaise effectively with all stakeholders: hiring managers, new/returning employees as well as other external partners.
Note: This role will require working from our base office at Bank Top Support Centre, Black Hill Rd, Leeds LS21 1PY.Please note that there is no public transport to our head office , so own transport would be required. Our offices are surrounded by fields and pathways and it's just minutes away from Golden Acre Park. If you are a dog lover, this is the best place for you. This is a dog-friendly office, therefore we regularly have at least one dog around to share some love, bring smiles on our faces and "kindly ask" if we have any treats.
About us
OneMedical Group was founded in 2004 on the idea that there is a better way to care for communities. Our mission of 'Improving lives' is underpinned by our core values of 'Putting People First, Working Together for a Better Future'.
We are committed to NHS values and reducing health inequalities. OneMedical Group is a national award winning health and wellbeing company, working within the NHS, delivering high quality primary, urgent and community care.
We believe in delivering services that improve the health and wellbeing of individuals and communities and our focus is on services that help our patients and their families adopt and sustain healthy behaviours, that improve health and quality of life, and lead to better health outcomes.
OneMedical Group is committed to promoting equality of opportunity for all job applicants. Throughout the recruitment process we want all candidates to be able to be at their best. If you would like to discuss the support options available during the recruitment process please email: recruitment@onemedicalgroup.co.uk.
Job description
Job responsibilities
What the On-boarding Administrator will be working on
- Support each candidate through their onboarding journey making sure that this is an effective, reliable and responsive service
- Provide advice and support to managers on the onboarding process
- Be the main point of contacts for all candidates who are going through onboarding and maintain regular communication with them
- Understand the pre-employment check requirements in line with local, regional and national guidelines and legislation
- Proactively chase references and pre-employment checks with candidates and other key stakeholders
- Issue contracts and new starter forms to candidates prior to their start date
- Setup the new employee on all relevant IT Systems prior to employee start date
- Identify, resolve and escalate issues to the appropriate manager as necessary, if applicable
- Maintain and develop relationships with internal and external stakeholders
- Ensure that the new starter is handed over to the Group Trainer and Learning & Development Coordinator to support their induction and onboarding into the Group, the service and their role
- Support the Recruitment Coordinator with front end recruitment, including advertising, longlisting, shortlisting, setting up and inviting candidates to interview and ensuring that
Why join us?
What we offer
- 25 days/5 weeks/200 hours annual leave plus Bank holidays (pro rata for part time), which rises with length of Service
- Extra day of leave per year for work anniversary
- Enhanced Maternity, Maternity/Paternity Support, Adoption pay
- Up to 5 days per year Special and Significant Event Leave
- Family friendly employment policies
- Continued personal and professional development
- Participation in OMGs refer a friend scheme
- Internal wellbeing support through OMGs Wellbeing Advisors
- Employee Assistance Program run by awarding winning Health Assured
- Eye care scheme free eye test plus a contribution towards glasses
- Cycle to work scheme
- Access to NHS Discounts
- Working in a vibrant, countryside location; a place not just to build your career, but make great friends and have a great experience along the way
- Company pension
Note:We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.
Job description
Job responsibilities
What the On-boarding Administrator will be working on
- Support each candidate through their onboarding journey making sure that this is an effective, reliable and responsive service
- Provide advice and support to managers on the onboarding process
- Be the main point of contacts for all candidates who are going through onboarding and maintain regular communication with them
- Understand the pre-employment check requirements in line with local, regional and national guidelines and legislation
- Proactively chase references and pre-employment checks with candidates and other key stakeholders
- Issue contracts and new starter forms to candidates prior to their start date
- Setup the new employee on all relevant IT Systems prior to employee start date
- Identify, resolve and escalate issues to the appropriate manager as necessary, if applicable
- Maintain and develop relationships with internal and external stakeholders
- Ensure that the new starter is handed over to the Group Trainer and Learning & Development Coordinator to support their induction and onboarding into the Group, the service and their role
- Support the Recruitment Coordinator with front end recruitment, including advertising, longlisting, shortlisting, setting up and inviting candidates to interview and ensuring that
Why join us?
What we offer
- 25 days/5 weeks/200 hours annual leave plus Bank holidays (pro rata for part time), which rises with length of Service
- Extra day of leave per year for work anniversary
- Enhanced Maternity, Maternity/Paternity Support, Adoption pay
- Up to 5 days per year Special and Significant Event Leave
- Family friendly employment policies
- Continued personal and professional development
- Participation in OMGs refer a friend scheme
- Internal wellbeing support through OMGs Wellbeing Advisors
- Employee Assistance Program run by awarding winning Health Assured
- Eye care scheme free eye test plus a contribution towards glasses
- Cycle to work scheme
- Access to NHS Discounts
- Working in a vibrant, countryside location; a place not just to build your career, but make great friends and have a great experience along the way
- Company pension
Note:We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.
Person Specification
Experience
Essential
- Experience of working within an administration role, preferably within a Recruitment/ HR function
Skills and Knowledge
Essential
- A good level of communication skills, both written and oral
- Ability to work at pace and deliver on numerous deadlines
- Proven experience of being adaptable and flexible in approach
- A high level of confidentiality
- Ability to strive in a fast-paced working environment
- Valid driving license and access to a personal car
Person Specification
Experience
Essential
- Experience of working within an administration role, preferably within a Recruitment/ HR function
Skills and Knowledge
Essential
- A good level of communication skills, both written and oral
- Ability to work at pace and deliver on numerous deadlines
- Proven experience of being adaptable and flexible in approach
- A high level of confidentiality
- Ability to strive in a fast-paced working environment
- Valid driving license and access to a personal car
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
