Job summary
Are you a recruitment whizz with an eagle eye for detail
and passion for people? We are on the lookout for a dynamic HR Administrator
Recruitment to become the fourth superstar in our small but mighty HR team.
This role is perfect for someone whos confident in
recruitment admin, has good understanding of compliance and is comfortable
advising managers on best practice. If youre organised, proactive, and happy
to roll your sleeves up - this could be a great fit for you!
A bit about the role
Playing an integral part in the delivery of quality Recruitment/HR administrative support across the group with a key focus on recruitment and general HR administrative duties
Provide advice and guidance to Hiring Managers on all recruitment matters
Help in evolving our processes to move us to a proactive, recruitment function with a focus on direct sourcing, improving the candidate and Hiring Manager experience
Work in close partnership with the wider HR and Payroll teams to ensure workflows and processes are efficient
The role will involve general HR administration, including the collation of data and administration for new starters and leavers, liaison with payroll, updating the HR system (CoreHR) as required and providing Employee Relations and Recruitment support to line management.
Main duties of the job
Other duties will include requesting and chasing for References, initiating and following up on Criminal Record checks, requesting and chasing down Occupational Health Questionnaires, and ensuring the responses are captured in the Personnel Records, maintaining and tracking sickness triggers, Maternity and Paternity administration, Exit interviews and updating visa and right to work documents.
What we are looking for
A confident communicator who thrives on collaboration and building relationships.
Incredible attention to detail and strong organisational skills.
Previous experience in recruitment administration role is a must.
Experience working in both private and public healthcare is a big plus.
Skilled in advising on recruitment policy, compliance, and candidate care.
Direct sourcing experience - advertising, job boards and LinkedIn searches.
Practical experience of working within a busy HR Department, liaising closely with the wider business in order to deliver a quality HR service.
Why Join us?
A varied role with real responsibilities and opportunities to grow.
Be a part of a tight- knit, supportive HR team where your input truly matters.
Make an impact on how we attracted, hire and support top talent.
You will be based in our lovely Kings Cross office, great coffee, great transport links and even better people!
About us
At HSL we offer a variety of excellent staff benefits including:
Training and development opportunities supporting professional development
Annual salary review
Discounted gym membershipwe have a corporate gym membership scheme with Better Gyms
Cash healthcare plancash back on a variety of healthcare costs including dentist and opticians
Sick Pay Entitlement5 paid days in the first year of employment, 20 days thereafter
Permanent Health Insurance and Death in Service Cover
Life Assuranceproviding salary continuation for long term illness (six months qualifying period)
Employee Assistance Programmesupporting staff wellbeing
Season Ticket Loan Schemeinterest free loan for the cost of annual travel ticket
PerkboxAccess to additional staff perks and benefits such as high street discounts
Company Pension Scheme company and staff contributions which increase with service
Competitive annual leave allowance23 days rising to 28 days after 5 years service
Flexible working hours
Please read the job description and person specification carefully and ensure that your application reflects the knowledge, skills and experience required.
We respect and value the diversity of our staff and welcome applications from diverse communities.
PLEASE NOTE: WE RESERVE THE RIGHT TO CLOSE THIS VACANCY AT ANY TIME EVEN IF A CLOSING DATE IS SHOWN HERE OR IN ANY OTHER MEDIA
Job description
Job responsibilities
To assist the Head of HR and
aid the Recruitment Lead in the delivery of the HR function to the wider
business. A highly visible, business-focused role, delivering administrative
Human Resources with a focus on Employee Relations and Recruitment to the
delivery of the overall HR Strategic objectives the underpin the overall
organisational goals.
Main
Duties
To include,
but not be restricted to, the following
HR
Administration, including the preparation of contracts and offer documentation,
references, joining instructions, liaison with payroll DBS checks, 6
week review and end of probation monitoring.
Inputting of all starters and leavers on the HR
(CoreHR) system and making adjustments as necessary.
Contractual Changes: typing letters, payroll
liaison, input onto CoreHR.
Updating personal details on CoreHR.
Following the
recruitment process from start to finish, including liaising with line
management around vacancies, supporting and advising on job descriptions and
adverts, seeking financial approval, advertising roles via appropriate methods,
responding to applicant queries.
Collating and
administering training requests and seeking appropriate approval. Liaising with
the Finance Department in order to fund requests and providing confirmation
correspondence to employees.
Filing onto employees e-Files.
Typing mortgage, tenancy and employment
references as and when required.
Administering and providing employees with
information on all employee benefits schemes, including the Company Pension
Schemes.
Promoting and advising on best practice,
ensuring compliance with all current contractual Policies in HSL and TDL.
Oversee sponsorship of current employees,
visa issues and right to work.
Respond to and manage queries that come
into the HR inboxes.
Promote awareness of best
practice Diversity policies, ensuring that all Employees are aware of their
responsibilities. Ensure compliance with legislative requirements.
Monitoring right to work
documents to ensure we meet all legal requirements and that any expiring
documents are renewed.
Monitoring the expiry of fixed term
contracts so that all employees have up to date paperwork.
Collating information around new starter
Occupational Health, recording information on Core HR and sending to relevant line manager.
Arranging appointments where necessary.
Making sure all data in Core HR is
correct e.g. Line management, cost codes, pay groups etc.
General admin support
General Duties
To become familiar with
the day to day organisation of the department as it affects your work. You
should be aware of the functions of other members of staff in the department as
they affect your work.
To communicate in a
friendly, helpful and nonprejudicial manner in your dealings with staff,
clients and or customers as you will be regarded as a representative of your
staff and department as well as the Company, and you should behave accordingly.
Matters regarding patients and your staff are confidential and must not be
discussed except in the course of your duties. You will be expected to sign an
undertaking to observe all patient and company confidentiality.
To undertake
such work as you are assigned in a careful and efficient way and in compliance
with employment law guidelines.
To be aware of and
abide by the rules and codes of conduct of the department. This is particularly
important in the case of Health & Safety and Fire procedures. To behave in
a professional manner and co-operate with all other members of staff at all times.
Staff will participate
in the Annual Joint Review procedure, and this job description will be reviewed
as part of the Annual Joint Review procedure.
To work flexible hours
according to the Department requirements, as decided by Management.
To maintain the highest
standards of quality within the department at all times.
Other duties as
specified by the Recruitment Lead.
Job description
Job responsibilities
To assist the Head of HR and
aid the Recruitment Lead in the delivery of the HR function to the wider
business. A highly visible, business-focused role, delivering administrative
Human Resources with a focus on Employee Relations and Recruitment to the
delivery of the overall HR Strategic objectives the underpin the overall
organisational goals.
Main
Duties
To include,
but not be restricted to, the following
HR
Administration, including the preparation of contracts and offer documentation,
references, joining instructions, liaison with payroll DBS checks, 6
week review and end of probation monitoring.
Inputting of all starters and leavers on the HR
(CoreHR) system and making adjustments as necessary.
Contractual Changes: typing letters, payroll
liaison, input onto CoreHR.
Updating personal details on CoreHR.
Following the
recruitment process from start to finish, including liaising with line
management around vacancies, supporting and advising on job descriptions and
adverts, seeking financial approval, advertising roles via appropriate methods,
responding to applicant queries.
Collating and
administering training requests and seeking appropriate approval. Liaising with
the Finance Department in order to fund requests and providing confirmation
correspondence to employees.
Filing onto employees e-Files.
Typing mortgage, tenancy and employment
references as and when required.
Administering and providing employees with
information on all employee benefits schemes, including the Company Pension
Schemes.
Promoting and advising on best practice,
ensuring compliance with all current contractual Policies in HSL and TDL.
Oversee sponsorship of current employees,
visa issues and right to work.
Respond to and manage queries that come
into the HR inboxes.
Promote awareness of best
practice Diversity policies, ensuring that all Employees are aware of their
responsibilities. Ensure compliance with legislative requirements.
Monitoring right to work
documents to ensure we meet all legal requirements and that any expiring
documents are renewed.
Monitoring the expiry of fixed term
contracts so that all employees have up to date paperwork.
Collating information around new starter
Occupational Health, recording information on Core HR and sending to relevant line manager.
Arranging appointments where necessary.
Making sure all data in Core HR is
correct e.g. Line management, cost codes, pay groups etc.
General admin support
General Duties
To become familiar with
the day to day organisation of the department as it affects your work. You
should be aware of the functions of other members of staff in the department as
they affect your work.
To communicate in a
friendly, helpful and nonprejudicial manner in your dealings with staff,
clients and or customers as you will be regarded as a representative of your
staff and department as well as the Company, and you should behave accordingly.
Matters regarding patients and your staff are confidential and must not be
discussed except in the course of your duties. You will be expected to sign an
undertaking to observe all patient and company confidentiality.
To undertake
such work as you are assigned in a careful and efficient way and in compliance
with employment law guidelines.
To be aware of and
abide by the rules and codes of conduct of the department. This is particularly
important in the case of Health & Safety and Fire procedures. To behave in
a professional manner and co-operate with all other members of staff at all times.
Staff will participate
in the Annual Joint Review procedure, and this job description will be reviewed
as part of the Annual Joint Review procedure.
To work flexible hours
according to the Department requirements, as decided by Management.
To maintain the highest
standards of quality within the department at all times.
Other duties as
specified by the Recruitment Lead.
Person Specification
Qualifications
Essential
- Good general standard of
- education.
Experience
Essential
- Experience of working as a
- HR Administrator.
- Experience of working in both
- public and private sector of
- pathology is advantageous,
- though not essential.
Skills and Abilities
Essential
- Excellent written and verbal
- communication skills. Ability
- to work on own initiative and
- as part of a team.
- Numerate.
- Highly skilled in use of
- Microsoft Office.
- Able to produce report
- Flexible, highly motivated,
- effective team player;
- methodical, ability to
- understand and meet targets
- and deadlines, able to learn
- and assimilate new
- information.
Desirable
- Commitment to working the
- hours required to fulfil the
- job, including flexibility of
- working.
- Working with Sonic Learn
- (LMS) & CoreHR (HRIS)
- system
Person Specification
Qualifications
Essential
- Good general standard of
- education.
Experience
Essential
- Experience of working as a
- HR Administrator.
- Experience of working in both
- public and private sector of
- pathology is advantageous,
- though not essential.
Skills and Abilities
Essential
- Excellent written and verbal
- communication skills. Ability
- to work on own initiative and
- as part of a team.
- Numerate.
- Highly skilled in use of
- Microsoft Office.
- Able to produce report
- Flexible, highly motivated,
- effective team player;
- methodical, ability to
- understand and meet targets
- and deadlines, able to learn
- and assimilate new
- information.
Desirable
- Commitment to working the
- hours required to fulfil the
- job, including flexibility of
- working.
- Working with Sonic Learn
- (LMS) & CoreHR (HRIS)
- system
