Job summary
This is an exciting opportunity for an enthusiastic, motivated individual with proven Medical Secretarial skills to join our well established, friendly Cellular Pathology reporting team.
You will provide strong medical secretarial/administrative support and therefore candidates must be able to work as part of a team as well as independently and have a strong background in diagnostic reporting and administration within the NHS/Private clinical environment. You should also be able to work accurately and methodically and be able to work under pressure whilst maintaining composure.
Main duties of the job
This role will help you cement and progress your existing experience working within the healthcare sector. Main duties of the job You will provide a high quality, proactive and effective secretarial/administrative service to the consultants and registrars within the diagnostic team under the supervision of the Office Manager. You will be asked to undertake a range of administrative and secretarial duties, such as transcribing of dictation, report typing and telephone queries. This role requires strict attention to detail and the ability to prioritise your workload and use your own initiative under the managers guidance. Your work must be of a high standard and you must have the ability to maintain confidentiality and be familiar with the General Data Protection Regulation (GDPR). We are looking for someone who is self-motivated, able to multitask and is keen to learn.
About us
At HSL we offer a variety of excellent staff benefits including:
Training and development opportunities supporting professional development
Annual performance related salary review
No banding restrictions: As we are a private company we are not restricted by salary bandings and so are able to negotiate appropriate salaries based on experience. This also means that annual salary reviews do not hit a band ceiling.
Discounted gym membership we have a corporate gym membership scheme with Better Gyms
Cash healthcare plan cash back on a variety of healthcare costs including dentist and opticians
Sick Pay Entitlement 5 paid days in the first year of employment, 20 days thereafter
Permanent Health Insurance and Death in Service Cover
Life Assurance providing salary continuation for long term illness (six months qualifying period)
Employee Assistance Programme supporting staff wellbeing
Season Ticket Loan Scheme interest free loan for the cost of annual travel ticket
Perkbox Access to additional staff perks and benefits such as high street discounts
Company Pension Scheme company and staff contributions which increase with service
Competitive annual leave allowance28 days
Flexible working hours 37.5 hours standard working week
Job description
Job responsibilities
To include, but not be restricted to, the following duties:
1. To generate reports for cellular pathology cases requiring accurate transfer of clinical and
specimen details from request forms to the Copath Laboratory Information Management
System (LIMS), audio typing of macroscopic description, copy typing of microscopic description
and diagnosis and supplementary reports where appropriate, in so doing meeting deadlines on
a daily basis, prioritising work as necessary to ensure that reports are issued as quickly as
possible.
2. To deal with telephone, fax and personal enquiries, internal and external, routine and complex,
from clinical staff, administrative staff and from patients or their relatives, ensuring that
department protocols for the release of information are closely adhered to at all times.
3. To perform general clerical duties including filing, photocopying, printing and postal duties,
confidential waste management, collection and distribution of incoming mail, location and
collection of medical records.
4. To monitor and conduct simple maintenance of printer, fax and photocopier machines and to
utilise word processing systems (including the voice recognition and digital dictation system), as
appropriate.
5. To assist when necessary with the accurate booking in of all referral cases on the LIMS, ensuring
all material received is labelled correctly and cases are presented to the consultant pathologist
in a timely manner.
6. To use the LIMS to competently monitor the unreported (backlog) list, auditing missing
information and sign off reports from the system.
7. To provide secretarial support for medical staff and laboratory management by taking telephone
messages and drafting or typing letters or circulating emails, as required.
8. To attend regular office team and 1-2-1 meetings to discuss and assist in implementing
improvements for the service.
9. To assist in other sections or locations when required
Job description
Job responsibilities
To include, but not be restricted to, the following duties:
1. To generate reports for cellular pathology cases requiring accurate transfer of clinical and
specimen details from request forms to the Copath Laboratory Information Management
System (LIMS), audio typing of macroscopic description, copy typing of microscopic description
and diagnosis and supplementary reports where appropriate, in so doing meeting deadlines on
a daily basis, prioritising work as necessary to ensure that reports are issued as quickly as
possible.
2. To deal with telephone, fax and personal enquiries, internal and external, routine and complex,
from clinical staff, administrative staff and from patients or their relatives, ensuring that
department protocols for the release of information are closely adhered to at all times.
3. To perform general clerical duties including filing, photocopying, printing and postal duties,
confidential waste management, collection and distribution of incoming mail, location and
collection of medical records.
4. To monitor and conduct simple maintenance of printer, fax and photocopier machines and to
utilise word processing systems (including the voice recognition and digital dictation system), as
appropriate.
5. To assist when necessary with the accurate booking in of all referral cases on the LIMS, ensuring
all material received is labelled correctly and cases are presented to the consultant pathologist
in a timely manner.
6. To use the LIMS to competently monitor the unreported (backlog) list, auditing missing
information and sign off reports from the system.
7. To provide secretarial support for medical staff and laboratory management by taking telephone
messages and drafting or typing letters or circulating emails, as required.
8. To attend regular office team and 1-2-1 meetings to discuss and assist in implementing
improvements for the service.
9. To assist in other sections or locations when required
Person Specification
Experience
Essential
- Experience in an appropriate office environment.
Desirable
- Previous use of computers in a business or healthcare setting.
Qualifications
Essential
- 5 GSCE passes at A-C grade including Maths and English.
- Medical Terminology as evidenced by AMSPAR or equivalent.
Skills and Abilities
Essential
- Typing speed of at least 60 wpm.
- Good organisational skills.
- Basic numeracy skills.
- To handle confidential material.
- To provide and receive information in English.
- verbally, in writing or electronically.
- To work in a team.
- To deal with and relay messages accurately.
- and in a timely fashion.
- To work on own initiative.
Person Specification
Experience
Essential
- Experience in an appropriate office environment.
Desirable
- Previous use of computers in a business or healthcare setting.
Qualifications
Essential
- 5 GSCE passes at A-C grade including Maths and English.
- Medical Terminology as evidenced by AMSPAR or equivalent.
Skills and Abilities
Essential
- Typing speed of at least 60 wpm.
- Good organisational skills.
- Basic numeracy skills.
- To handle confidential material.
- To provide and receive information in English.
- verbally, in writing or electronically.
- To work in a team.
- To deal with and relay messages accurately.
- and in a timely fashion.
- To work on own initiative.
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
