Kinvara Private Hospital

Filing Clerk-Bank

The closing date is 08 December 2025

Job summary

About the Role:We are looking for a careful and organised Filing Clerk to help set up and maintain a new Archive Room for patient records. This is a bank position, so you will work on an as-and-when-needed basis to support the records team.

Main duties of the job

Main Duties and Responsibilities:

Set up and organise the new archive filing system from scratch.
Arrange patient files in year order and then alphabetically.
File, sort, and retrieve records accurately.
Maintain confidentiality of all patient information.
Keep the archive area tidy, safe, and well organised.

About us

Kinvara Private Hospital is a state-of-the-art private hospital in Rotherham, South Yorkshire. The hospital provides a number of surgical and medical services and is a Centre of Excellence for Lipoedema surgery. Kinvara has undergone a multi-million pound investment since 2019, aiming to become the UKs only 5-star private hospital.

Date posted

14 November 2025

Pay scheme

Other

Salary

£10 to £12.21 an hour

Contract

Bank

Working pattern

Flexible working

Reference number

E0075-25-0037

Job locations

2 Clifton Lane

Rotherham

South Yorkshire

S65 2AJ

Job description

Job responsibilities

Duties to include:

Organise, alphabetise, and maintain the archive room, ensuring all files are stored accurately and in correct alphabetical and date order.

Sort, file, and retrieve documents as needed, ensuring records are up to date and easy to locate.

Create new files and update existing records when required.

Prepare and maintain physical filing systems to support clinical and administrative teams.

Locate and return archived notes promptly for internal hospital teams when requested.

Maintain clear and accurate audit trails for file movements and storage.

Ensure confidential information is handled, stored, and disposed of securely, in line with data protection policies.

Support with routine administrative tasks related to document control and record management.

Contribute to continuous improvement of filing processes and storage systems.

Ensure compliance with all relevant mandatory training within the specified timescales, and undertake any specific role-related training.

Compliance with Kinvara Policies and Procedures relevant to this role, ensuring full awareness of responsibilities within these policies.

Be aware of responsibilities related to safeguarding children and vulnerable adults, completing appropriate training for the role.

Maintain knowledge of the Health and Safety at Work Act, ensuring appropriate measures are taken for patients, visitors, staff, and contractors.

Maintain good working relationships with colleagues across all departments to support efficient access to archived records.