Job summary
Please note, this vacancy is being advertised on behalf of Cowes Medical Centre. Cowes Medical Centre will remian the employer for this role.
Are you a data administrator, ideally within the health
sector?
Do you enjoy analysing documents and have excellent attention
to detail?
Are
you looking for a generous holiday benefit, good pension and a permanent
opportunity?
Do you thrive in a busy role, as part of a friendly and
supportive team? If so, we look forward to receiving your application
This
appointment is subject to references.
Main duties of the job
The
main responsibility of the role is to administrate the clinical paperwork
workflow (patient discharge summaries, consultant clinic letters etc). Such that the GPs only see items they need to
action and the rest is on the patients record ready for their next interaction. This involves following a protocol so that
the process is safe and effective.
To
thrive in this role, you will enjoy lots of data entry and analysis to
understand the implications of what you are coding, filing or forwarding to colleagues
and clinicians. You will need to develop
a broad understanding of General Practice, and a knowledge of medical
terminology, coding and clinical coding process (with on-the-job training to
develop clinical coding skills).
About us
Cowes Medical Centre:
Our mission is to provide sustainable, good quality, safe, people-centred primary care services to patients, and temporary residents, in our locality. To do so we tailor patient services to population types, focus resources where they are most needed, co-ordinate with related services and listen to our Patients and Staff. We offer employees a challenging, but rewarding role, market rate competitive base salary, excellent contributory pension terms, generous holiday allowance and a friendly, supportive working environment.
Job description
Job responsibilities
The
main responsibility of the role is to administrate the clinical paperwork
workflow (patient discharge summaries, consultant clinic letters etc). Such that the GPs only see items they need to
action and the rest is on the patients record ready for their next interaction. This involves following a protocol so that
the process is safe and effective.
To
thrive in this role, you will enjoy lots of data entry and analysis to
understand the implications of what you are coding, filing or forwarding to colleagues
and clinicians. You will need to develop
a broad understanding of General Practice, and a knowledge of medical
terminology, coding and clinical coding process (with on-the-job training to
develop clinical coding skills).
Key
Tasks & Responsibilities
Review Cowes emails (for all incoming alerts, patient correspondence
etc) every 30 minutes to process/forward according to the protocol
Scan and code letters and relevant correspondence into the Practice
medical computer system, and forward to the appropriate person as per the
protocol
Enter coded information accurately and consistently
Distribute electronic results to clinicians
Archive scanned paper documents
Return documents for transferred-out patients to the originator
File and retrieve medical records and paperwork
To observe complete confidentiality at all times.
To carry out any other duties as may reasonably be requested by your
line manager, the GPs or Business/Practice Manager.
Job description
Job responsibilities
The
main responsibility of the role is to administrate the clinical paperwork
workflow (patient discharge summaries, consultant clinic letters etc). Such that the GPs only see items they need to
action and the rest is on the patients record ready for their next interaction. This involves following a protocol so that
the process is safe and effective.
To
thrive in this role, you will enjoy lots of data entry and analysis to
understand the implications of what you are coding, filing or forwarding to colleagues
and clinicians. You will need to develop
a broad understanding of General Practice, and a knowledge of medical
terminology, coding and clinical coding process (with on-the-job training to
develop clinical coding skills).
Key
Tasks & Responsibilities
Review Cowes emails (for all incoming alerts, patient correspondence
etc) every 30 minutes to process/forward according to the protocol
Scan and code letters and relevant correspondence into the Practice
medical computer system, and forward to the appropriate person as per the
protocol
Enter coded information accurately and consistently
Distribute electronic results to clinicians
Archive scanned paper documents
Return documents for transferred-out patients to the originator
File and retrieve medical records and paperwork
To observe complete confidentiality at all times.
To carry out any other duties as may reasonably be requested by your
line manager, the GPs or Business/Practice Manager.
Person Specification
Qualifications
Essential
- Minimum of English GCSE C or equivalent
Desirable
- Medical terminology training
- Evidence of read code training
- Touch typing
- Word processing qualification
Experience
Essential
- 12 months+ data entry/data administration
- experience
- Good IT skills able to use Microsoft office &
- learn how to use new applications
Desirable
- Experience in scanning, clinical
- coding, or summarising
- Experience within Primary Care
- Previous knowledge of
- SystmOne
- Knowledge of anatomical terms
Skills & Abilities
Essential
- Excellent attention to detail
- Able to enter information accurately and
- consistently
- Able to concentrate for prolonged periods of
- time
- Good analytical skills
- Good problem solving skills
- Ability to manage time and workload
Desirable
Qualities & Attributes
Essential
- Detail orientated person
- Reliable, trustworthy and conscientious
- Pleasant, cheerful manner, that carries
- through under pressure
- Smart, clean & well-presented appearance
- Self-starter, able to take direction and work as
- part of a team
Desirable
- Able to pick up what is
- happening around you and be
- able to show a proactive
- approach to excellent workflow
- delivery
Special Job Requirements
Essential
- Ability to deal with all matters in a confidential manner
- Willingness to help cover for holiday/sick leave of other staff
Desirable
Person Specification
Qualifications
Essential
- Minimum of English GCSE C or equivalent
Desirable
- Medical terminology training
- Evidence of read code training
- Touch typing
- Word processing qualification
Experience
Essential
- 12 months+ data entry/data administration
- experience
- Good IT skills able to use Microsoft office &
- learn how to use new applications
Desirable
- Experience in scanning, clinical
- coding, or summarising
- Experience within Primary Care
- Previous knowledge of
- SystmOne
- Knowledge of anatomical terms
Skills & Abilities
Essential
- Excellent attention to detail
- Able to enter information accurately and
- consistently
- Able to concentrate for prolonged periods of
- time
- Good analytical skills
- Good problem solving skills
- Ability to manage time and workload
Desirable
Qualities & Attributes
Essential
- Detail orientated person
- Reliable, trustworthy and conscientious
- Pleasant, cheerful manner, that carries
- through under pressure
- Smart, clean & well-presented appearance
- Self-starter, able to take direction and work as
- part of a team
Desirable
- Able to pick up what is
- happening around you and be
- able to show a proactive
- approach to excellent workflow
- delivery
Special Job Requirements
Essential
- Ability to deal with all matters in a confidential manner
- Willingness to help cover for holiday/sick leave of other staff
Desirable
