CRGPA Finance Assistant

Job description

Job responsibilities

Job Summary

To support the finance department to deliver an accurate, efficient, and confidential payroll service to Coventry and Rugby GP Alliance Ltd. The post is principally concerned with the accurate payment of authorised timesheets, posting of payroll journals, and assisting in statutory returns whilst complying with all internal policies and procedures. The postholder will also be responsible for the processing of the purchase and sale invoices, preparing bank reconciliations, and supporting the monthly management accounting process.

The post requires good IT skills and an ability to work to strict deadlines as part of a small team.

Main Duties and ResponsibilitiesPayroll and Pensions

§ The preparation and processing of weekly/monthly payrolls including data entry, checking, and dealing with employee enquires (shift pay, holiday pay, Tax, NI, Pension etc)

§ Ensuring key data is accurate and up to date on all systems managed by the office e.g.

o Payroll Input – Starters, Leavers, Data processing

o Payroll Inboxes - emails and input data

§ Assist in the preparation and processing of monthly payroll journals in line with monthly timetable.

§ Ensuring adherence to all relevant payroll legislation.

§ Managing the distribution of P45s ensuring these are issued to leavers of the organisation in a

§ timely manner.

§ Provide routine payroll information and reports to CRGPA staff and managers as required in line with confidentiality and security procedures.

§ Always demonstrate confidentiality and discretion and always ensure GDPR compliance.

§ Ensure that all complaints, comments, and suggestions are dealt with appropriately, in accordance with policy, resolving where possible and escalating to line manager when appropriate.

§ Ensure accurate and open communication of information and issues, including briefings and reports to line Manager and various stakeholders as appropriate.

Financial Accounts

§ Process purchase invoices and resolving relevant queries that may arise.

§ Raise monthly sales invoices.

§ Produce and update accruals and prepayments.

§ Reconcile bank account on accounting system (SAGE).

§ Assist in the production of month end and year end management accounts.

§ General finance duties including posting of journals.

§ Help in developing and maintaining administrative and information databases required by service.

§ Problem solve, work within a team and use initiative to work at all times

§ Undertaking other tasks and duties associated with general finance.

Person Specification

Qualifications

Essential

• - GCSE Maths and English

Desirable

• - Ambition to pursue finance training & qualification

Experience

Essential

• - Accurate data input
• - Working knowledge of MS Excel and MS Word
• - Good numeracy and literacy skills
• - Attention to detail and accuracy
• - Ability to analyse, interpret and present data

Desirable

• - Payroll experience
• - Finance experience

Communication Skills

Essential

• - Good communication skills with a range of people, both internally and externally
• - Good team working skills

Administration Skills

Essential

• - Good administration and organisational skills
• - Able to maintain accurate administration records and/or in-house administration systems

Organisational Skills

Essential

• - Ability to plan, prioritise and organise own workload and work to tight time scales
• - Ability to meet strict monthly deadlines
• - Ability to use own initiative to resolve problems within the context of the role

Personal Attributes

Essential

• - Can Do attitude towards tasks
• - Willing to learn new skills and undertake training and personal development as necessary
• - Flexible across hours of work when required
• - Empathetic and understanding towards people and their needs
• - Ability to work independently and demonstrate initiative
• - Demonstrate a positive attitude towards change in a proactive and constructive approach
• - Able to exercise discretion and be diplomatic

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Coventry And Rugby GP Alliance

Address

1 The Boiler House, Electric Wharf

Sandy Lane

Coventry

CV1 4JU

Employer's website

https://www.coventryrugbygpalliance.nhs.uk/ (Opens in a new tab)