Job summary
Job summary
Ellern Mede is an internationally renowned specialist service for people with eating disorders and our expert clinicians offer both inpatient and outpatient treatments tailor-made to each individual. We offer short term recovery-focused treatment as well as high dependency intensive treatment for complex, challenging cases.
We are looking for an experienced administrator to take on the new role of Medical Secretary, the position is initially for 6 months’ however this may increase.
The post holder will work as a member of the administration team with the objective of providing high quality, timely and accurate support to the clinical team.
Main duties of the job
The principle task of the post is to provide efficient and effective secretarial, clerical and administrative support to the medical team at Ellern Mede.
You will provide secretarial support to Consultant Psychiatrists within the Child and Adolescent Psychiatry Department and assist in the organisation of appointments and diaries etc. and will work unsupervised, managing your own workload, exercising the highest standard of confidentiality using independent judgement and initiative, based on acquired knowledge and experience, demonstrating influence and composure when working under pressure and to strict deadlines.
Please read about us before applying at www.ellernmede.org Your application must include a detailed CV, email address and telephone number. We strongly recommend you also state why you are interested in this post.
About us
In return for your expertise and commitment we offer:
A competitive salary
Enhanced disclosure cost coverage
Comprehensive induction and ongoing training
Sick Pay (after one years service)
20 days annual leave plus bank holidays
Workplace pension
Personal holiday and education fund
Job description
Job responsibilities
Ellern Mede is an internationally renowned specialist service for people with eating disorders and our expert clinicians offer both inpatient and outpatient treatments tailor-made to each individual. We offer short term recovery-focused treatment as well as high dependency intensive treatment for complex, challenging cases.
We are looking for an experienced administrator to take on the new role of Medical Secretary.
The post holder will work as a member of the administration team with the objective of providing high quality, timely and accurate support to the clinical team.
Main duties of the job
The principle task of the post is to provide efficient and effective secretarial, clerical and administrative support to the medical team at Ellern Mede.
You will provide secretarial support to Consultant Psychiatrists within the Child and Adolescent Psychiatry Department and assist in the organisation of appointments and diaries etc. and will work unsupervised, managing your own workload, exercising the highest standard of confidentiality using independent judgement and initiative, based on acquired knowledge and experience, demonstrating influence and composure when working under pressure and to strict deadlines.
Please read about us before applying at www.ellernmede.org Your application must include a detailed CV, email address and telephone number. We strongly recommend you also state why you are interested in this post.
In return for your expertise and commitment we offer:
A competitive salary
Enhanced disclosure cost coverage
Comprehensive induction and ongoing training
Sick Pay (after one years service)
20 days annual leave plus bank holidays
Workplace pension
Personal holiday and education fund
Job description
Job responsibilities
Ellern Mede is an internationally renowned specialist service for people with eating disorders and our expert clinicians offer both inpatient and outpatient treatments tailor-made to each individual. We offer short term recovery-focused treatment as well as high dependency intensive treatment for complex, challenging cases.
We are looking for an experienced administrator to take on the new role of Medical Secretary.
The post holder will work as a member of the administration team with the objective of providing high quality, timely and accurate support to the clinical team.
Main duties of the job
The principle task of the post is to provide efficient and effective secretarial, clerical and administrative support to the medical team at Ellern Mede.
You will provide secretarial support to Consultant Psychiatrists within the Child and Adolescent Psychiatry Department and assist in the organisation of appointments and diaries etc. and will work unsupervised, managing your own workload, exercising the highest standard of confidentiality using independent judgement and initiative, based on acquired knowledge and experience, demonstrating influence and composure when working under pressure and to strict deadlines.
Please read about us before applying at www.ellernmede.org Your application must include a detailed CV, email address and telephone number. We strongly recommend you also state why you are interested in this post.
In return for your expertise and commitment we offer:
A competitive salary
Enhanced disclosure cost coverage
Comprehensive induction and ongoing training
Sick Pay (after one years service)
20 days annual leave plus bank holidays
Workplace pension
Personal holiday and education fund
Person Specification
Qualification
Essential
- Knowledge of Microsoft Word and Excel
- Ability to use IT equipment to include e-mail, Internet/Intranet
Desirable
- Awareness of UN Convention on Rights of the Child/Human Rights Act/Data Protection Act in relation to practice
- Awareness of Children Act 1989 - Child Protection Procedures Demonstrate
- Awareness of issues around information sharing and confidentiality
- Excellent clerical, typing, and presentation skills including Windows, Excel & Power Point
Experience
Essential
- Ability to concentrate for periods of time where there may be disruptions
- Sensitive to the needs and support of others
- Experience in the effective use of equipment safely
- Ability to drive and have vehicle available for work
- Able to use a keyboard
- Ability to set up systems to collect and collate data electronically using Word, Excel
- Ability to use Power Point or willingness to learn as necessary
- Ability to take minutes and type accurate report
- Able to lift and manoeuvre light goods for short distances
- Good history/reliability of attendance at work
- Ability to assess working conditions, undertake basic risk assessments, report on outcomes and implement recommendations under guidance
- Ability to practice safely in relation to VDU equipment
Desirable
- Sensitive to the needs and support of other
Skills & Knowledge
Essential
- Excellent verbal communication skills - with ability to manage and placate clients who are upset
- Ability to provide clear information to clients and staff
- Evidence of ability to set up and maintain filing systems, electronic and paper
- Some experience of addressing queries and dealing with a wide variety
- Report writing Ability
- Ability to make judgements about own work
- Ability to provide and receive routine information and communicate accurately with colleagues
- Evidence of office management and organisational skills
- Ability to manage time and priorities to enable the post holder and others to achieve plans in a timely and organised manner
- Ability to work autonomously and within a team environment Flexible and able to manage a range of tasks competing for attention
Desirable
Person Specification
Qualification
Essential
- Knowledge of Microsoft Word and Excel
- Ability to use IT equipment to include e-mail, Internet/Intranet
Desirable
- Awareness of UN Convention on Rights of the Child/Human Rights Act/Data Protection Act in relation to practice
- Awareness of Children Act 1989 - Child Protection Procedures Demonstrate
- Awareness of issues around information sharing and confidentiality
- Excellent clerical, typing, and presentation skills including Windows, Excel & Power Point
Experience
Essential
- Ability to concentrate for periods of time where there may be disruptions
- Sensitive to the needs and support of others
- Experience in the effective use of equipment safely
- Ability to drive and have vehicle available for work
- Able to use a keyboard
- Ability to set up systems to collect and collate data electronically using Word, Excel
- Ability to use Power Point or willingness to learn as necessary
- Ability to take minutes and type accurate report
- Able to lift and manoeuvre light goods for short distances
- Good history/reliability of attendance at work
- Ability to assess working conditions, undertake basic risk assessments, report on outcomes and implement recommendations under guidance
- Ability to practice safely in relation to VDU equipment
Desirable
- Sensitive to the needs and support of other
Skills & Knowledge
Essential
- Excellent verbal communication skills - with ability to manage and placate clients who are upset
- Ability to provide clear information to clients and staff
- Evidence of ability to set up and maintain filing systems, electronic and paper
- Some experience of addressing queries and dealing with a wide variety
- Report writing Ability
- Ability to make judgements about own work
- Ability to provide and receive routine information and communicate accurately with colleagues
- Evidence of office management and organisational skills
- Ability to manage time and priorities to enable the post holder and others to achieve plans in a timely and organised manner
- Ability to work autonomously and within a team environment Flexible and able to manage a range of tasks competing for attention
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
