Payroll & Healthroster Administrator

Job description

Job responsibilities

Ellern Mede is looking for a Payroll & Healthroster Administrator to support the processing of monthly payroll supporting HR & Payroll Manager in day to day payroll tasks additionally supporting the day to day usage of the e-roster system by providing technical expertise to resolve frontline user issues swiftly. The successful candidate should possess excellent interpersonal and communication skills including the ability to relate well to people on all levels with sensitivity, tact and diplomacy. This is a busy and dynamic post and will require someone who is highly organised and possesses excellent administrative skills, remains calm under pressure and can work to tight deadlines.

Key Duties

Payroll:

• Provide support and guidance to managers and staff across the full range of Payroll & Healthroster work and contribute to the successful delivery of EM’s Human Resource function through supporting and reflecting the organisation’s core values, aims and objectives.

• Ensuring the timely receipt of new starter documents and entry of all employees on to the electronic HR records system (Citation).

• Supporting with the running of the monthly payroll, ensuring that the pay cycles are completed to the highest accuracy and all processing is finalised by our monthly deadlines.

• Recording payroll input notes on a regular basis for the monthly payroll

• Ensure that the leaver process is maintained and prepare letters to employees leaving the business, calculate any outstanding Annual Leave, Leaves and benefits for submission to payroll.

• Calculate SSP, Maternity pay, monthly pay & change in contractual hours accurately.

• Maintain an accurate establishment list for all roles/grades within the Group and produce regular reports to Managers for the purpose of budgeting and recruitment activity.

Healthroster:

• To resolve technical and process/management queries regarding Healthroster and associated modules. Where necessary to escalate complex issues to the IT Administrator for resolution.

• Meet regularly with Ward Managers to review roster templates with regard to staffing levels. To offer advice and guidance to resolve issues identified.

• To maintain Healthroster and associated modules, ensuring that all employment data (i.e. ward, grade, contracted hours anu other entitlements etc) is accurately recorded and maintained using the appropriate reports.

• To manage the support log, working closely with the Healthroster support team to ensure issues are resolved in a timely manner and escalating to the IT Administrator where necessary.

• Running general employee data reports and uploading high volumes of data into Payroll & Healthroster system

• Act as first point of contact for any payroll & healthroster related queries including EOL and Allocate MeApp

Other Duties:

• Ensuring the highest level of customer service with all interactions when dealing with queries from staff members from all sites

• Ensuring compliance with all statutory and regulatory tasks

• Filing key documents accurately whilst always maintaining data confidentiality

• Performance of any other duties reasonably required by the Payroll Manager.

• Prepare employee letters in relation to any salary, bonus or benefit adjustment.

• Serving as a point of contact with benefit vendors/administrators

• Maintaining computer system by updating and entering data

• Compiling reports and spreadsheets and preparing spreadsheets

• Ensuring vacation and sick time are tracked in the system.

• Participate in the implementation of specific projects, procedures and guidelines to help align the workforce with the strategic goals of the organisation.

• Informing employees of their rights and entitlements and keeping them up to date on any changes that are made.

• Support change management processes

• To ensure that all patients are safeguarded from potential harm and to conduct activities in a manner which is consistent with professional practice, policy and legislation.

Person Specification

Qualifications

Essential

• GCSE, or equivalent, in English and Maths Grade C or above

Desirable

• Chartered Institute of Personnel and Development
• Degree in Finance or Accounts or equivalent

Experience

Essential

• Previous experience in payroll and in using an erostering system to administer and manage rosters.
• Experience of working with Microsoft packages including word, excel and power point.
• Experience of delivering high quality customer care
• Database management

Desirable

• Knowledge of employment Legislation
• Experience working in a past paced HR & payroll environment

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Ellern Mede Group

Address

The Ridgeway

Holcombe Hill

London

NW7 4HX

Employer's website

https://www.ellernmede.org (Opens in a new tab)