Placement Co-ordinator

Job responsibilities

Job Title: Placement Co-Ordinator

Hours of work: Fulltime (37.5 hours per week Monday to Friday)

Part time applications will be considered

Remuneration: £35,000 to £42,000 pa

Contract length: 12 months fixed term

Accountable to: Chief Operating Officer Haringey GP Federation (Executive Lead for NCL Training Hub)

Responsible for: Management & expansion of clinical placements in Primary & Community Care in liaison with higher education institutes, HEE & host learning environments

Responsible to: Islington Training Hub Programme Lead, with accountability to NCL Training Hub Programme Director

Location: Islington GP Federation N7 8EG, and any other location to be agreed in the North Central London boroughs of Barnet, Camden, Enfield, Haringey & Islington.

About the Training Hub

This is an exciting opportunity to join a growing team aimed at developing our health and social care workforce in North Central London.

The North Central London (NCL) Training Hub is a network of multidisciplinary primary care teams, community providers, and social care providers. Training Hubs receive core funding from Health Education England, but we also have extra commissions from NHS England & Improvement and Local Authorities.

The NCL Training Hub has been established to enhance training, education, and workforce development – with specific focus on enhancing the recruitment of new, and retention of current, staff. The NCL Training Hub has developed innovative educational and workforce initiatives for primary, community and social care. During 2021-22, these innovative models have been shortlisted and won national awards, including from HSJ and Nursing Times.

This is an exciting opportunity to join a growing team aimed at developing our health and social care workforce in North Central London.

The North Central London (NCL) Training Hub is a network of multidisciplinary primary care teams, community providers, and social care providers. Training Hubs receive core funding from Health Education England, but we also have extra commissions from NHS England & Improvement and Local Authorities.

The NCL Training Hub has been established to enhance training, education, and workforce development – with specific focus on enhancing the recruitment of new, and retention of current, staff. The NCL Training Hub has developed innovative educational and workforce initiatives for primary, community and social care. During 2021-22, these innovative models have been shortlisted and won national awards, including from HSJ and Nursing Times.

The role

1. Main tasks and responsibilities

Liaise with the Higher Education Institutes (HEIs) in order to place students into a host practice or PCN. See diagram 1 below

Work with the Locality Training Leads (LTL) in the Local Training Hubs to identify practices and PCNs willing, or possibly willing, to host trainees.

Organise a rotation with the LTL for each student which may include working in different practices across the PCN and within community services. Communicate these rotas with both the host practice and the students.

Organise inductions to the borough for the students with the appropriate lead in each Training Hub. This will include organising the speaker, venue and date.

Build relationships/contacts within community services to broaden placement experience.

Keep an up-to-date database of assessors and supervisors

Keep an up-to-date database of when practices are due placement audits and liaise with both practice and university when they are due.

Keep an up-to-date database of feedback from trainees, host practices and PCNs, supervisors and HEIs.

Produce or source video of how primary care works and the roles therein.

Produce quarterly reports, including performance against agreed KPIs

Liaise with the Training Hub clinical leads with regards to SSSA updates and assist with the organization of these. This will include organising a speaker, venue and advertising the update.

2. Working relationships

·Work with a broad range of internal and external stakeholders, including: North Central London (NCL) Training Hub leads, CCG Primary Care teams, Primary Care Networks (PCNs), Health Education England and Training Hubs, CCG senior management teams, NHS England Primary Care team.

Develop and maintain excellent relationships with providers across care settings, education providers and other partners to ensure continuous development of new career pathways, development and implementation of new ways of working and relevant recruitment and retention strategies.

Develop and maintain excellent relationships with practices and local HEIs.

Participate in relevant internal and external working groups/projects, services, and initiatives which may be highly complex, sensitive, political, and contain contentious information with the aim of providing information and analytical advice to the teams.

3. Confidentiality / Data Protection / Freedom of Information

Post holders must maintain the confidentiality of information about patients, staff and other health service business in accordance with the Data Protection Act of 1998. Post holders must not, without prior permission, disclose any information regarding patients or staff. Moreover, the Data Protection Act 1998 also renders an individual liable for prosecution in the event of unauthorised disclosure of information.

4. Equal Opportunities

Post holders must at all times fulfil their responsibilities with regard to equality laws.

5. Health and Safety

Employees must be aware of the responsibilities placed on them under the Health and Safety at Work Act (1974), and to ensure that agreed safety procedures are carried out to maintain a safe environment for employees, patients and visitors.

6. Risk Management

All post holders have a responsibility to report risks such as clinical and non-clinical accidents or incidents promptly. They are expected to be familiar with the risk management strategy and emergency procedures and attendance at training as required.

7. Infection Control

Infection Control is everyone’s responsibility. All staff, both clinical and non-clinical, are required to adhere to the Hygiene Code (2006), Infection Prevention and Control Policies and make every effort to maintain high standards of infection control at all times thereby reducing the burden of Healthcare Associated Infections including MRSA.

8. Safeguarding

Within their sphere of competence, each member of staff is responsible for promoting and safeguarding the welfare of the children, young people and / or vulnerable adults for whom they are responsible or may come into contact with, in the job role.

9. Review of this Job Description

This job description is intended as an outline indicator of general areas of activity and will be amended in the light of the changing needs of the organisation. To be reviewed in conjunction with the post holder on an annual basis.

Skills, Abilities and Personal Qualities

Essential

• Excellent verbal and written communication skills.
• Excellent organisational skills with the ability to prioritise own workload and conflicting demands to meet tight deadlines.
• Ability to work as part of a team as well as independently. Demonstrable leadership skills and an ability to influence and motivate others
• Attention to detail and high level of accuracy.
• Excellent analytical skills.
• Ability to ensure robust governance processes are agreed and in place for projects
• Project management and change management.
• Ability to produce structured work, strong presentations and deliverables
• Ability to adapt working to changing programme requirements.
• Flexibility and willingness to travel within the ICS area to provide widespread support to continuously develop the programmes of work
• Disclosure and Barring Service Check-This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Qualifications

Essential

• Qualified to Degree level or equivalent
• Evidence of CPD
• Evidence of working in a leadership role and delivering workforce transformation projects.

Desirable

• Project Management Qualification (PRINCE2 or equivalent)

Experience

Essential

• Relevant experience in primary care, leadership, multi-professional, postgraduate teaching, and continuous professional development.
• Experience of project work focusing on benefits realisation and supporting transformational change.
• Experience in liaising with NHS trusts, community organisations, HEIs and other partners and providers in leadership roles.
• Experience of building productive and collaborative working relationships with internal and external stakeholders, working creatively toward shared goals.

Desirable

• Considerable experience of working with learners in an educational context
• Experience of relevant leadership and innovation, including managing a multi-professional team
• Demonstrable track record of delivery in service and education
• Experience of leading on GP recruitment campaigns

Knowledge

Essential

• Good working knowledge of educational support in primary care training, and health systems.
• Educational expertise and small group facilitation skills.
• Good knowledge of programme management tools and techniques
• Awareness and understanding of the healthcare landscape in North Central London

Desirable

• Understanding of national, regional and local primary care workforce transformation
• Understanding of supporting General Practice resilience, General Practice retention and wider workforce issues in Primary Care particularly relating to the nursing workforce
• Understanding of pre and post registration nurse training requirements including CPD and re-validation