Job summary
The Newham Health Collaborative (NHC) is a Community Interest Company that serves as a GP Federation, representing 43 GP practices in the Newham area. With an annual turnover of approximately £8 million and a dedicated staff of around 100 individuals, we are currently seeking an experienced and highly motivated Finance Manager to lead our small but dedicated Finance team. The ideal candidate for this role should be a qualified accountant or a finalist with a strong grasp of the healthcare and primary care landscape. Additionally, they should possess expertise in the preparation and submission of financial accounts for small companies.
Being a Community Interest Company, we are financially independent and undergo annual audits by external auditors. As a vital part of our senior team, you will work alongside the Finance Director to drive our organization forward in alignment with the vision set by our GP-led Board. Joining NHC offers you opportunities for continuous professional development and exposure to the senior leadership team.
Please review the attached Job Description and Specification, and submit your application via NHS Jobs, detailing how your qualifications and experience align with the requirements for this position. We also want to emphasize that we are open to considering both full-time and flexible working arrangements to accommodate the needs of our potential candidates.
Main duties of the job
This role plays a crucial part in our business development and ensuring our financial integrity. You will be responsible for overseeing a small finance team consisting of three full-time equivalent staff members who are experienced and dedicated. This team operates under the guidance of a strong senior management team, overseen by a supportive board. Our organization already has well-established finance systems and processes in place, with a significant degree of automation.
The Financial Systems Manager at NHC is responsible for several key areas:
Financial Systems Management: This involves planning and delivering financial services, managing financial systems, and optimizing bank accounts, ensuring compliance with legal procedures.
Financial Processes Management: The manager oversees invoicing, payment control, payroll, reconciliations, accruals, and budget management, especially for Primary Care Networks (PCNs).
Financial Reporting: This role includes preparing financial reports, forecasts, and ensuring regulatory compliance with bodies like HMRC and Companies House.
About us
Newham Health Collaborative(NHC) CIC is a GP federation representing all the GP practices within the Newham borough boundaries. This covers a population of approximately 400,000 patients. We are established as a Community Interest Company, wholly owned by our 43 GP practice members. We invest any surplus we secure into services for primary care and our patients.
Although Covid vaccinations are no longer a mandatory requirement within the NHS, NHC continue to encourage and support the vaccination uptake as this remains the best line of defence against Covid19. The safety of our staff and Newhams patients is a top priority for us at NHC.
Job description
Job responsibilities
The post holder, in the role of Finance Manager, is responsible for engaging with internal and external stakeholders, maintaining financial control systems, and supporting the organization's objectives. They report to the Director of Finance and Contracts. Their key responsibilities include:
Financial Systems Management:
- Planning and managing financial and human resources in line with the organization's financial strategy.
- Procuring and maintaining financial systems and processes.
- Managing bank accounts and funds for the organization and affiliated Primary Care Networks (PCNs).
- Reconciling financial data with GP practices and ensuring compliance with various contracts.
- Maintaining share capital records and compliance with regulatory bodies.
- Supporting budget holders and providing financial guidance.
Financial Processes Management:
- Ensuring accurate invoicing and recording of income and expenditure.
- Managing payment processes and compliance with financial instructions.
- Overseeing payroll functions and ensuring timely settlements.
- Reconciling control accounts and managing accruals.
- Handling PCN finances, ledger systems, and payments.
- Monitoring financial variances and supporting PCN claims.
Financial Reporting:
- Providing financial management services to budget holders.
- Preparing financial reports, forecasts, and variance analyses.
- Ensuring compliance with regulatory reporting requirements.
- Managing VAT returns and audit processes.
- Coordinating the submission of financial accounts.
Communication & Relationships:
- Engaging with various internal and external stakeholders.
- Representing the organization in meetings and presenting complex financial information.
- Collaborating with member practices and commissioners.
- Sharing financial expertise and knowledge.
Knowledge, Training & Experience:
- Offering financial advice and ensuring regulatory compliance.
- Sharing technical accounting knowledge and VAT expertise.
- Providing training and coaching as needed.
Analytical, Budgetary, and Judgment Skills:
- Collaborating on budget and financial planning.
- Creating financial models and spreadsheets.
- Independently interpreting information and accounting standards.
Planning and Organisation Skills:
- Supporting the annual budget-setting process.
- Identifying and interpreting healthcare policies.
- Contributing to pricing and risk assessments for new projects.
Service and Policy Development:
- Researching best practices and advising on policy implementation.
- Providing financial expertise on contracts and agreements.
- Ensuring financial policies and procedures are followed.
Responsibility for supporting Human Resources Policies:
- Managing staff members and their day-to-day activities.
- Handling recruitment, performance, training, and discipline.
- Addressing staff needs and concerns.
In summary, the Finance Manager plays a crucial role in maintaining financial control, ensuring compliance, and providing financial guidance to support the organization's growth and objectives.
Job description
Job responsibilities
The post holder, in the role of Finance Manager, is responsible for engaging with internal and external stakeholders, maintaining financial control systems, and supporting the organization's objectives. They report to the Director of Finance and Contracts. Their key responsibilities include:
Financial Systems Management:
- Planning and managing financial and human resources in line with the organization's financial strategy.
- Procuring and maintaining financial systems and processes.
- Managing bank accounts and funds for the organization and affiliated Primary Care Networks (PCNs).
- Reconciling financial data with GP practices and ensuring compliance with various contracts.
- Maintaining share capital records and compliance with regulatory bodies.
- Supporting budget holders and providing financial guidance.
Financial Processes Management:
- Ensuring accurate invoicing and recording of income and expenditure.
- Managing payment processes and compliance with financial instructions.
- Overseeing payroll functions and ensuring timely settlements.
- Reconciling control accounts and managing accruals.
- Handling PCN finances, ledger systems, and payments.
- Monitoring financial variances and supporting PCN claims.
Financial Reporting:
- Providing financial management services to budget holders.
- Preparing financial reports, forecasts, and variance analyses.
- Ensuring compliance with regulatory reporting requirements.
- Managing VAT returns and audit processes.
- Coordinating the submission of financial accounts.
Communication & Relationships:
- Engaging with various internal and external stakeholders.
- Representing the organization in meetings and presenting complex financial information.
- Collaborating with member practices and commissioners.
- Sharing financial expertise and knowledge.
Knowledge, Training & Experience:
- Offering financial advice and ensuring regulatory compliance.
- Sharing technical accounting knowledge and VAT expertise.
- Providing training and coaching as needed.
Analytical, Budgetary, and Judgment Skills:
- Collaborating on budget and financial planning.
- Creating financial models and spreadsheets.
- Independently interpreting information and accounting standards.
Planning and Organisation Skills:
- Supporting the annual budget-setting process.
- Identifying and interpreting healthcare policies.
- Contributing to pricing and risk assessments for new projects.
Service and Policy Development:
- Researching best practices and advising on policy implementation.
- Providing financial expertise on contracts and agreements.
- Ensuring financial policies and procedures are followed.
Responsibility for supporting Human Resources Policies:
- Managing staff members and their day-to-day activities.
- Handling recruitment, performance, training, and discipline.
- Addressing staff needs and concerns.
In summary, the Finance Manager plays a crucial role in maintaining financial control, ensuring compliance, and providing financial guidance to support the organization's growth and objectives.
Person Specification
Qualifications
Essential
- Qualified accountant or Finalist with a minimum of 5 years experience of carrying out a function at similar level of seniority.
- Evidence of continued personal and professional development
- Substantial experience, expertise and knowledge of financial management in healthcare, public or private sector environment
- In depth understanding of financial management regime.
Experience
Essential
- Knowledge and experience of finance set up within similar organisations and understanding the compliance requirements placed on such organisations by HMRC, Co. House etc.
- Experience and expertise of financial reconciliations, budget and forecast management, accounts payable and receivable and payroll.
- Experience of working with auditors and managing the audit process
- In depth experience of managing junior members of staff, including team planning, performance management and appraisals
- Understanding and knowledge of cost and pricing methodology
- In-depth knowledge of developing and delivering budgets, financial management, financial controls and financial accounting systems
- Experience and knowledge of accounting policies e.g. IFRS and UK Accounting Standards
- Expert knowledge of rules surrounding confidentiality, information governance and the Data Protection Act
- In-depth understanding/knowledge of financial accounting procedures
Skills & Abilities
Essential
- Evidenced high skills and abilities in:
- Excellent analytical skills and able to interpret complex data into meaningful information
- Operating and experience of commercial focus
- Working under own initiative as well as part of a senior team
- Ability to deal with and prioritise multiple business objectives
- Work with staff at all levels, with specific ability to work with senior team
- Communicating with confidence, conviction and enthusiasm
- Building and maintaining rapport and effective relationships
- Working effectively under pressure and multi-tasking
- Experience and knowledge of computerised accounting financial systems, including Xero accounting system
- In-depth experience and knowledge in accounting, processing journals
- Expertise and high proficiency in the use of IT systems, advanced experience of using Excel, Word and Outlook.
Personal Attributes
Essential
- Keen to take on new challenges
- Ability to work with minimal supervision
- Strong and passionate desire to produce results and achieve successful and positive outcomes and change
- Passionate about providing high quality and expert finance service to member practices and NHC colleagues
- Brings energy, dynamism and creative problem solving to issues
- Committed to respecting and valuing people
- Good organiser with realistic time management skills
Person Specification
Qualifications
Essential
- Qualified accountant or Finalist with a minimum of 5 years experience of carrying out a function at similar level of seniority.
- Evidence of continued personal and professional development
- Substantial experience, expertise and knowledge of financial management in healthcare, public or private sector environment
- In depth understanding of financial management regime.
Experience
Essential
- Knowledge and experience of finance set up within similar organisations and understanding the compliance requirements placed on such organisations by HMRC, Co. House etc.
- Experience and expertise of financial reconciliations, budget and forecast management, accounts payable and receivable and payroll.
- Experience of working with auditors and managing the audit process
- In depth experience of managing junior members of staff, including team planning, performance management and appraisals
- Understanding and knowledge of cost and pricing methodology
- In-depth knowledge of developing and delivering budgets, financial management, financial controls and financial accounting systems
- Experience and knowledge of accounting policies e.g. IFRS and UK Accounting Standards
- Expert knowledge of rules surrounding confidentiality, information governance and the Data Protection Act
- In-depth understanding/knowledge of financial accounting procedures
Skills & Abilities
Essential
- Evidenced high skills and abilities in:
- Excellent analytical skills and able to interpret complex data into meaningful information
- Operating and experience of commercial focus
- Working under own initiative as well as part of a senior team
- Ability to deal with and prioritise multiple business objectives
- Work with staff at all levels, with specific ability to work with senior team
- Communicating with confidence, conviction and enthusiasm
- Building and maintaining rapport and effective relationships
- Working effectively under pressure and multi-tasking
- Experience and knowledge of computerised accounting financial systems, including Xero accounting system
- In-depth experience and knowledge in accounting, processing journals
- Expertise and high proficiency in the use of IT systems, advanced experience of using Excel, Word and Outlook.
Personal Attributes
Essential
- Keen to take on new challenges
- Ability to work with minimal supervision
- Strong and passionate desire to produce results and achieve successful and positive outcomes and change
- Passionate about providing high quality and expert finance service to member practices and NHC colleagues
- Brings energy, dynamism and creative problem solving to issues
- Committed to respecting and valuing people
- Good organiser with realistic time management skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
