Reception Officer Ashford and Canterbury
The closing date is 02 September 2025
Job summary
Spencer Private Hospitals are looking to recruit a friendly, welcoming, and enthusiastic Reception Officer to join a motivated administration team that delivers outstanding customer service to a variety of self-pay, private medical insured, and NHS patients.
The role is based between our Ashford and Canterbury sites, but will be expected to travel to Margate on a small number of occasions, as needed and directed.
The role is full time, 37.5 hours/week. There will be the requirement to work weekends as clinics dictate on a rota with the team. Enhancements of 30% for Saturday working and 60% for Sunday working is applied for any weekend working.
Youwill manage a range of administration skills to ensure a smooth running department such as processing paperwork, taking payments and updating records. You will need to be flexible, have a good telephone manner, excellent face to face interpersonal skills, an ability to prioritise workloads and demonstrate team work to be successful in this role.
Interview Date 11th September 2025
Main duties of the job
Job Purpose:
Key Relationships
Line manager is Reception Team Leader
Work in close liaison with Outpatients, Ward and Bookings Team
No line management responsibilities
Liaison with Ophthalmology Engagement Team
Liaison with Medical Secretaries
Financial
- Effectively bill patients for treatments within out-patient department and update patients account accordingly
- Complete outcomes for all patients correctly ensuring all patients are added to the correct waiting list or marked as discharged
- Adjust where necessary billing episodes to reflect correct charging
- Provide quotes for procedures to self-pay customers within 48 hours of request
Quality
- Meet and great clients in a warm, friendly and professional manner
- Answer, screen and direct telephone calls, take and communicate accurate messages in a polite and professional manner
Responsible for maintaining the check in list and reception area throughout the day
Effectively manage all administration tasks considered necessary for the smooth running of the department i.e. sending appointment letters, sending emails, requesting results etc.
Investigate and resolve queries and discrepancies, reporting findings to relevant parties as per SPH policies and procedures
About us
Spencer Private Hospital (SPH) has a dedicated ward team which it augments with agency staff and colleagues from within the NHS. Their experience allows us to provide this excellence of care which is expected by our patients.
SPH offers appropriate education and training for the staff who work within the organisation and aspires to be the private provider of choice within Kent
Benefits of working for the organisation are significant and are not only limited to a generous salary offer.
Details
Date posted
19 August 2025
Pay scheme
Other
Salary
£25,633.33 to £27,334.40 a year
Contract
Permanent
Working pattern
Full-time
Reference number
E0005-25-0045
Job locations
Spencer Private Hospitals Ltd
Arundel Unit, William Harvey Hospital, Kennington Road.
Ashford
Kent
TN24 0LZ
Spencer Private Hospitals Kent & Canterbury Hospital, Ethelbert Road
Ethelbert Road
Canterbury
CT1 3NG
Employer details
Employer name
Spencer Private Hospitals Ltd
Address
Spencer Private Hospitals Ltd
Arundel Unit, William Harvey Hospital, Kennington Road.
Ashford
Kent
TN24 0LZ
Employer's website
https://www.spencerprivatehospitals.com/ (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Privacy notice
Spencer Private Hospitals Ltd's privacy notice (opens in a new tab)