Recruitment Administrator - Fixed Term Contract until 31st March 2025

Job description

Job responsibilities

JOB PURPOSE

To provide recruitment and general administrative support to the HR team.

Assisting with coordinating recruitment and onboarding across the business, whilst ensuring strict compliance with relevant legislation and our own company policies.

KEY RELATIONSHIPS

Line Manager is HR Operations Manager.

Report to the HR Advisor for daily work allocation.

Work in close liaison with all staff and departments within the organisation to fulfil recruitment needs.

Liaising with our preferred recruitment agency suppliers.

KEY RESPONSIBILITIES

Financial

Ensuring agency invoices are sent to the purchase ledger department and allocated to the right department.

Business Development

To support the HR Advisor and Learning & Development Lead with all areas of recruitment including logging all applications, organising interviews and supporting candidates throughout the recruitment and onboarding process.

Monitoring the Recruitment email inbox.

Advertising posts approved at the vacancy control panel via the company website, Indeed and NHS Jobs.

To perform any other duties that may be requested from time to time.

Quality

• To provide daily support to the HR team by answering queries, drafting routine reply letters and monitoring the recruitment e-mail inbox.

• To accurately record staff registration details. i.e. NMC/HCPC and follow up monthly.

Workforce

To be pro-active in delivering a personalised first-class recruitment process.

To assist with all aspects of HR recruitment administration, including issue of contracts of employment, staff handbooks and job descriptions, obtaining references for new employees, periodic/annual verification of professional registrations for all staff who are required to be registered to practice, obtaining DBS Disclosures for all new employees, ensuring correct benefits entitlements are issued and maintenance of computerised and manual personnel records or any other recruitment tasks when required. To monitor and provide an audit trail in line with Care Quality Commission requirements.

To take minutes at Disciplinary, IG Breach or Grievance Meetings.

Travel between our three sites for meetings, disciplinary meetings etc. as and when required.

Keep all People HR files up to date

This job description is intended to reflect, in outline, the responsibilities of the postholder, which may change over time with corporate or local business needs of Spencer Private Hospitals. It will therefore be subject to periodic review and amendment in the light of changing circumstances and following consultation with the post holder.

Person Specification

Qualifications

Essential

• Maths and English (C Grade or above or equivalent)

Desirable

• CIPD Level 3

Personal Attributes

Essential

• Organised/Methodical
• Team player
• Able to work Independently
• Motivated
• Flexible to the needs of the business

Desirable

• Travel to any of our three sites for meetings will be required when necessary. Ideally their furthest site from your home address should be no further than 1 hour away.

Skills

Essential

• Proven strong administration skills
• Attention to Detail
• Awareness and understanding of the importance of Confidentiality within the HR Department, demonstrating discretion at all times
• Excellent Customer Service skills
• Good communication skills
• Able to work under pressure and meet multiple deadlines

Desirable

• Awareness of information Governance (full training will be given)

Experience

Essential

• Proven experience of working in a busy HR/recruitment environment
• Good working knowledge of Word/Excel/Outlook.
• Experience of taking minutes at formal meetings
• Proven experience of assisting with recruitment

Desirable

• Previous experience of working in an Hospital environment
• Proven experience of using HR systems

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Spencer Private Hospitals Ltd

Address

Units 2 & 4 Almond House

Betteshanger Country Park

Betteshanger, Deal

Kent

CT14 0EN

Employer's website

https://www.spencerprivatehospitals.com/ (Opens in a new tab)