Practice Finance Manager

Job description

Job responsibilities

Job description

Job title: Practice Finance Manager

Reports to: Business Manager

Place of work: Unity Healthcare, Haverhill

Job Purpose

To work as part of the Senior Management Team to ensure the smooth, safe, efficient and financially effective operation of the practice.

Main Duties & Responsibilities

Practice leadership

Be part of the Senior Team

Deputise for Business Manager

Financial Management

To have lead responsibility for Unitys finances:

o To work closely with Fed Finance Manager

o To set annual staff and expenses budget and monitor and agree these as part of the Feds budgeting cycle

o Maximise practice income including LES, DES, CCG, and other NHS or Public Health funded initiatives through the timely preparation and submission of claims

o To provide monthly updates on differences between target and expected achievement

o To oversee practices ordering system for medical and other practice supplies

o To carry out the administration and reconciliation of all practice income and expenditure

o To ensure that targets are achieved within the Quality Outcomes Framework and submit annual returns and manage NHS England annual review Visits and the submission of evidence as required.

Staff Management

Support with the recruitment and retention of practice staff, including salaried doctors

Ensure that recruitment procedures provide for appropriate checks on the suitability of staff offered employment and that staff personnel files contain records as per Federation HR guidelines

Maintain up-to-date human resources documentation including job descriptions, person specifications, employment contracts and policies.

Support and mentor staff, both as individuals and team members as necessary

Liaise closely with the team leads to ensure delegated human resource duties are maintained within practice policies and provide support as required

To cover staff rotas to ensure adequate cover for absence for members of the practice team during periods of annual leave

Premises Management

Ensure adequate cleaning, maintenance, safety, fire prevention and general security of the premises.

Facilitate repairs, replacement of necessary decoration to maintain good order of premises and fixtures.

Manage the use by third parties of the premises and arrange for the payment of a service charge where appropriate.

Person Specification

Qualifications & Training

Essential

• Professional accountancy qualification (ACA, CIMA, ACCA or CIPFA)
• Professional knowledge in financial management, staff management and performance management

Knowledge & Experience

Essential

• Detailed knowledge or Primary Care Contracts and the QOF processes
• Detailed knowledge of funding mechanisms and financial flows within Primary Care
• Significant experience in the management of Primary Care services and Primary Care Contracts

Skills & Abilities

Essential

• Negotiates and influences effectively with internal and external contacts.
• Financial acumen and able to manage budgets and deliver against stretching organisational targets
• Able to interpret large amounts of complex data
• Excel, Powerpoint and Word processing skills to an intermediate level

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Suffolk GP Federation CIC

Address

Unity Healthcare

Haverhill

CB98LU

Employer's website

https://suffolkfed.org.uk/ (Opens in a new tab)