Job summary
A full time opportunity has arisen for an enthusiastic and self-motivated individual to join our Clinical Quality and Nursing Team on a permanentbasis.
The post holder will be responsible for providing and coordinating administrative and secretarial services for the acute provider work stream.
The role is currently a hybrid working model with up to 2 days a week working from either the Scarsdale or Council House Derby.
Main duties of the job
The role will include tasks such as:
Meeting preparation i.e. diary planning, preparation of agendas and minute taking;
Supporting the team with the management of projects; gathering information and undertaking enquiries;
Providing general support to the team;
Setting up and maintaining filing systems and liaising with internal and external peoples of all levels.
You should have good interpersonal and computer skills, especially Microsoft Office.
You will be encouraged to bring creativity to the role and in return you will be given the opportunity to develop your administration and coordination skills within a highly motivated, professional and friendly team.
This post has been mainly based at Scarsdale Hospital in Chesterfield with a requirement to travel independently across the county andoccasionally beyond.
If you are interested in this role please apply at your earliest opportunity. This post may close earlier than the planned closing date once a sufficient number of applications have been received.
About us
At the NHS, we are reminded every day of how important life is. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement whether that's job share, part time or another flexible pattern. If it works for the service, we will do our best to make it work for you.
Job description
Job responsibilities
PLEASE NOTE: Please see attached Job Description and Person Specification. To apply, please click APPLY FOR THIS JOB - this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account
Job description
Job responsibilities
PLEASE NOTE: Please see attached Job Description and Person Specification. To apply, please click APPLY FOR THIS JOB - this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account
Person Specification
Knowledge and Training
Essential
- Educated to NVQ 3 level in a relevant subject or equivalent level of qualification or significant equivalent previous proven experience;
- Intermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel, Powerpoint and Access;
- Significant administrative/ secretarial experience including initiating and maintaining office systems;
- Understanding of Confidentiality and Data Protection Act;
- Knowledge of NHS issues
- Demonstrable experience in dealing with the public and dealing with sensitive and confidential information;
Communication Skills
Essential
- Clear communicator with excellent writing, data entry and presentation skills: capable of constructing and delivering clear information/ instructions to staff and service users;
- Ability to work under pressure in a busy working environment and able to multi-task;
- Effective team working
Desirable
- Minute taking skills and experience
Equailty and Diversity
Essential
- Understanding of and commitment to equality of opportunity and good working relationships.
Autonomy
Essential
- Ability to work without supervision and ability to work on own initiative, organising and prioritising own and others workloads to changing and often tight deadlines
Other
Essential
- Ability to maintain confidentiality and trust;
- Professional, calm and efficient manner;
- Commitment to continuing professional development
- Ability to work as part of a team and work flexibly to provide support to other departments and teams as and when necessary;
- Ability to travel independently across the region and occasionally beyond.
Person Specification
Knowledge and Training
Essential
- Educated to NVQ 3 level in a relevant subject or equivalent level of qualification or significant equivalent previous proven experience;
- Intermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel, Powerpoint and Access;
- Significant administrative/ secretarial experience including initiating and maintaining office systems;
- Understanding of Confidentiality and Data Protection Act;
- Knowledge of NHS issues
- Demonstrable experience in dealing with the public and dealing with sensitive and confidential information;
Communication Skills
Essential
- Clear communicator with excellent writing, data entry and presentation skills: capable of constructing and delivering clear information/ instructions to staff and service users;
- Ability to work under pressure in a busy working environment and able to multi-task;
- Effective team working
Desirable
- Minute taking skills and experience
Equailty and Diversity
Essential
- Understanding of and commitment to equality of opportunity and good working relationships.
Autonomy
Essential
- Ability to work without supervision and ability to work on own initiative, organising and prioritising own and others workloads to changing and often tight deadlines
Other
Essential
- Ability to maintain confidentiality and trust;
- Professional, calm and efficient manner;
- Commitment to continuing professional development
- Ability to work as part of a team and work flexibly to provide support to other departments and teams as and when necessary;
- Ability to travel independently across the region and occasionally beyond.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
