Personal Assistant

Job summary

30hrs per week (working days flexible)

An excellent opportunity for highly motivated and enthusiastic individual to join the NHS Derby and Derbyshire ICB as a Personal Assistant.

The role will provide an efficient, high quality, professional, confidential and comprehensive administrative and secretarial support to the Chief Pharmacy Officer and his team, which will involve diary management, organising meetings, taking minutes and organising and co-ordinating key tasks as well as working with and supporting the wider Admin team.

You will be joining a successful, respected and vibrant ICB Pharmacy Directorate team who have oversight for commissioning of medicines and pharmacy related programmes across the Derbyshire NHS.

Interviews will be held face to face at The Council House, Corporation Street, Derby DE1 2FS on 16th July 2024.

Main duties of the job

• to ensure high quality administration and support is provided at all times
• provide a high level of administrative support, managing workload and taking decisions within defined administrative policies;
• preparation of agendas and minutes, taking appropriate follow-up action as required (this may include occasional preparation and minuting of committees where cover cannot be provided by an Executive PA;
• support the team with the management of projects, gathering information and undertaking enquires as and when is necessary for the head of department, teams and the department;
• plan and manage the Director's diaries ensuring their time is utilised to full effect and ensuring internal and external meetings are robustly organised;
• provide confidential and timely inbox management to their designated Director;
• produce high quality reports, presentations, letters and other correspondence on behalf of Directors;
• provide administrative support for Committees and Sub-Committees which are within the Directors remit;
• ability to provide support to the Senior & Executive Assistants as and when required and ensuring they are an effective link to the Executive Team;
• plan, prioritise and manage complex and conflicting workloads;
• work with other PAs within the team to ensure that appropriate cross cover is provided;

About us

At DDICB we are passionate about making diversity and inclusion part of our DNA. We have staff engagement forums, a diversity and inclusion network run by and for our people and aim for a workforce demography representative of the local community.

Together, we are building an inclusive culture, where difference is celebrated and people feel able to bring their whole self to work.

We are a disability confident employer andoffer a range of family friendly, flexible working arrangements and inclusive employment policies, to support our people in the workplace.

Speak to us about how we might be able to accommodate a flexible working arrangement whether that's job share, part time or another flexible pattern.

If it works for the service, we will do our best to make it work for you.