Job summary
The Leicester, Leicestershire and Rutland ICB are looking for an enthusiastic and pro-active individual to join the Contracts and Procurement team.
Following the establishment of the LLR Integrated Care Board, this is a critical time to join the Contracts and Procurement Team: to lead and shape the new organisation's approach to contracting, and to accelerate system-based working and integration to improve outcomes for patients.
The team has a wide portfolio and covers acute, community, primary care and independent sector contracts. In addition, the team has the responsibility for leading procurements to secure appropriate providers utilising NHS Frameworks & other Provider Selection routes. The objective of the team is to work in a matrix, partnership way across the organisation and wider ICS system to facilitate the LLR Objectives of recovery, sustainability and transformation.
Main duties of the job
Main duties of the job:
The Senior Contract Officer will support and underpin transformation by:
- Actively participate in the implementation of new innovative contracting models to support the LLR System in the delivery of the changing strategic commissioning and transformational agenda
- Ensure that contracts are secured to deliver value for money, service transformation and adoption of best practice. Ensure that all agreed contracts contain clear and agreed clinical pathways, service standards and outcome-based service specifications.
- Establish constructive commercial relationships with Providers with systematic, proactive management of contract compliance and delivery of service standards and prompt resolution of contractual and customer service issues.
- Manage a portfolio of healthcare contracts, analysing and reporting on delivery, querying variances from plans or targets, working collaboratively in the system to achieve the agreed expected outcomes.
- Contribute to service reviews, service specification development and pathway redesign to help ensure that the best value for money and highest quality health services are secured within the available resources and specifications comply with contract terms and conditions.
- Produce assurance reports to the ICB's Boards and Committees and other forums as required on the portfolio of contracted services
About us
Integrated Care Boards are at the heart of a new way of working for the NHS, bringing together providers of NHS services with local authorities and other local partners to plan, co-ordinate and arrange health services as part of an Integrated care System. They are part of a fundamental shift in the way the health and care system is organised - away from competition and organisational autonomy and towards collaboration, with health and care organisations working together to better integrate services, improve population health and reduce health inequalities.
Job description
Job responsibilities
Key responsibilities will include:
- Writing, evaluating, negotiating and executing various contracts covering a range of transactions
- Creating and maintaining relationships with providers and stakeholders
- Maintaining correspondence and documentation related to contracts
- Communicating and presenting information to stakeholders regarding contracts
- Monitoring contracts and moving forward with close-out, extension or renewal of contracts
- Draft contract documentation including contract variations as required
- Supporting the problem-solving of contract-related issues
- Providing project support to procurement exercises
- Lead on specific projects that may span cross directorates/system
Planning & Organising
- Manage the teams contracting function, including developing and managing the teams business plan, progress and reporting risk and issue management.
- Liaise with appropriate functions within the Directorate and key stakeholders of the ICB.
- Contribute and support the coordination of training & development and recruitment activity across the team.
- Contribute to the strategic planning of team projects, identifying interdependencies, and potential impacts on wider organisation, resource requirements and building in contingency and adjustments as necessary.
- Contribute to short, medium, and long-term business plans.
Service Improvement
- Develop and implement a content management system to ensure information is properly managed and best practice is shared across the team, directorate and the wider NHS organisation.
Devise and provide improvements to current management information, analysing, reporting and suggesting procedures to enhance decision making processes.
- Contribute to performance improvement, taking a lead for identified areas.
Pro-actively identify business improvement needs and opportunities, by complex audits or surveys, and prioritise improvement activities across the directorate.
Analysis & Judgment
- Ensure timely and accurate information analysis and reporting to management on agreed areas of work.
- Work with members of the team to investigate the causes of any variance from plan and proactively contribute to the implementation of solutions
- Management of a risk and issues tracking mechanism and the resolution and escalation processes.
- Using autonomous judgement and initiative, where there may be conflicting views, to respond to communications on complex issues and draft non-standard responses that may include the analysis of technical information.
Communication
Maintain constructive relationships with a broad range of stakeholders.
- Provide relevant and timely specialist advice and guidance on own portfolio.
Maintain strong links with directorates using tact, negotiation and influencing skills to facilitate the development of effective networks / working groups / projects and the delivery of their key objectives.
Using influencing, persuasion and negotiating skills, supporting the Senior Managers to update and manage directorate wide forums such as senior leadership team meetings and working groups on specific topics.
Job description
Job responsibilities
Key responsibilities will include:
- Writing, evaluating, negotiating and executing various contracts covering a range of transactions
- Creating and maintaining relationships with providers and stakeholders
- Maintaining correspondence and documentation related to contracts
- Communicating and presenting information to stakeholders regarding contracts
- Monitoring contracts and moving forward with close-out, extension or renewal of contracts
- Draft contract documentation including contract variations as required
- Supporting the problem-solving of contract-related issues
- Providing project support to procurement exercises
- Lead on specific projects that may span cross directorates/system
Planning & Organising
- Manage the teams contracting function, including developing and managing the teams business plan, progress and reporting risk and issue management.
- Liaise with appropriate functions within the Directorate and key stakeholders of the ICB.
- Contribute and support the coordination of training & development and recruitment activity across the team.
- Contribute to the strategic planning of team projects, identifying interdependencies, and potential impacts on wider organisation, resource requirements and building in contingency and adjustments as necessary.
- Contribute to short, medium, and long-term business plans.
Service Improvement
- Develop and implement a content management system to ensure information is properly managed and best practice is shared across the team, directorate and the wider NHS organisation.
Devise and provide improvements to current management information, analysing, reporting and suggesting procedures to enhance decision making processes.
- Contribute to performance improvement, taking a lead for identified areas.
Pro-actively identify business improvement needs and opportunities, by complex audits or surveys, and prioritise improvement activities across the directorate.
Analysis & Judgment
- Ensure timely and accurate information analysis and reporting to management on agreed areas of work.
- Work with members of the team to investigate the causes of any variance from plan and proactively contribute to the implementation of solutions
- Management of a risk and issues tracking mechanism and the resolution and escalation processes.
- Using autonomous judgement and initiative, where there may be conflicting views, to respond to communications on complex issues and draft non-standard responses that may include the analysis of technical information.
Communication
Maintain constructive relationships with a broad range of stakeholders.
- Provide relevant and timely specialist advice and guidance on own portfolio.
Maintain strong links with directorates using tact, negotiation and influencing skills to facilitate the development of effective networks / working groups / projects and the delivery of their key objectives.
Using influencing, persuasion and negotiating skills, supporting the Senior Managers to update and manage directorate wide forums such as senior leadership team meetings and working groups on specific topics.
Person Specification
Education Training Qualifications
Essential
- Educated to degree level in relevant subject or equivalent level of experience of working at a similar level in specialist area.
- Further training or significant experience to post-graduate diploma level
- Evidence of continued professional development
Desirable
- Master level qualification or equivalent experience
Knowledge and Experience
Essential
- Experience of providing business support to Senior leaders and managing relationships between senior professionals.
- Experience of monitoring budgets and business planning processes.
- Experience of drafting briefing papers and correspondence at senior management team level.
Desirable
- Demonstrated experience in a Healthcare environment
Skills and abilities
Essential
- Ability to analyse very complex issues where material is conflicting and drawn from multiple sources.
- Numerate and able to understand complex financial issues combined with deep analytical skills.
- Demonstrated capability to plan over short, medium and long-term timeframes and adjust plans and resource requirements accordingly.
Person Specification
Education Training Qualifications
Essential
- Educated to degree level in relevant subject or equivalent level of experience of working at a similar level in specialist area.
- Further training or significant experience to post-graduate diploma level
- Evidence of continued professional development
Desirable
- Master level qualification or equivalent experience
Knowledge and Experience
Essential
- Experience of providing business support to Senior leaders and managing relationships between senior professionals.
- Experience of monitoring budgets and business planning processes.
- Experience of drafting briefing papers and correspondence at senior management team level.
Desirable
- Demonstrated experience in a Healthcare environment
Skills and abilities
Essential
- Ability to analyse very complex issues where material is conflicting and drawn from multiple sources.
- Numerate and able to understand complex financial issues combined with deep analytical skills.
- Demonstrated capability to plan over short, medium and long-term timeframes and adjust plans and resource requirements accordingly.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
