Project Officer - C&YP Transformation Programme

Job description

Job responsibilities

Provide excellent project management and co-ordination of a broad range of complex activities within multiple projects across a range of partners and stakeholders, many of which will require constant re-assessment of delivery timescales and plans where activities run behind schedule or delays are caused by intedependencies across plans.

Contribute significantly to the development and coordinated delivery of the Healthier Together work-streams in line with national and regional priorities with a focus on providing quality information linked to local provision.

Work closely with multiple stakeholders across the Humber & North Yorkshire both clinical and non-clinical to support in arranging for multi-professional teams to come together to develop solutions to complex problems.

Experience of team working and skilled in producing clear communications of project/programme requirements and deadlines.

Develop and maintain a mixed portfolio of core project documentation, working to agreed standards in line with PRINCE/MSP project management methodology commensurate with the scope and complexity of the initiatives being supported.

Monitor, record and report progress made within each project/ activity within the work stream ensuring reporting and appropriate escalation of key risks and issues impact on project success through the relevant project governance to the programme manager to determine corrective steps.

Manage and be accountable for clearly defined projects within the Healthier Together programme. This includes planning, supervising, and coordinating the projects and workload of specific Healthier Together subgroups in liaison with the subgroup leads, programme manager and clinical lead.

Set up and maintain project progress meetings at the required frequency depending on project stage, including preparing agendas, taking minutes, maintaining correspondence, distributing papers and tracking actions to maintain progress and momentum.

Manage own workload and make informed decisions independently on behalf of projects, seeking advice when needed. Has attention to detail, able to work accurately, identifying errors quickly and easily.

Responsible for carrying out research and development activities to ensure best practice and innovation is embedded across all aspects of the Healthier Together programme and used to inform future developments across the programme of work.

Maintain the Healthier Together website and have an active role in increasing the quality of content on the website.

Support the successful delivery of projects against identified goals. Enable projects to be realised on time and to deliver identified quality improvements. 

Regularly analyse and assess progress of projects, proposing changes where necessary and resolving issues or highlighting to colleagues where standards/deadlines are not being met.

Deputising for the programme manager or other management colleagues where appropriate.

To be comfortable negotiating with, influencing and motivating stakeholders on the importance of the project, to ensure successful delivery.

Coordinate stakeholder meetings and facilitate diary management when required.

Work with service providers and others to develop a culture of continuous improvement with an emphasis on digital innovation.

Planning, organising, managing, and facilitating stakeholder events and conferences as required.which may

Person Specification

Experience

Essential

• Experience of working in a project focused environment
• Experience of working independently and in a team orientated collaborative environment
• Experience of using Microsoft Office IT packages such as Word, Excel, PowerPoint, Project, Visio
• Experience of facilitating meetings/events
• Experience of writing reports following a standard format or process

Desirable

• Change management experience
• Experience of budget management and forecasting or familiarity with project budget management and processes
• Experience of managing people within a project management (matrix) structure

Qualifications

Essential

• Educated to degree level or equivalent experience

Desirable

• Recognised project management qualification such as PRINCE2
• Evidence of training on the use of project management software
• Change management training
• Process redesign training

Knowledge, skills and competencies

Essential

• Knowledge of the NHS Constitution and Understanding the New NHS
• Knowledge of current NHS IM&T strategies, structures and processes
• Knowledge of the NHS Long Term Plan
• Knowledge of the GP Forward View 5-year plan
• Ability to work under pressure to meet the requirements of conflicting deadlines and targets
• Flexible, well organised, and self-motivated
• Ability to plan and implement new ways of working
• Excellent problem-solving skills
• Ability to work with staff at all levels both internally and externally
• Passionate about service improvement and the benefits this can deliver to patient care
• Understanding of broad NHS and social care roles and responsibilities, structures and processes
• Excellent presentation skills
• Demonstrate drive and energy. Commitment to personal, staff and organisational development
• Self-confident and emotionally resilient
• Flexible and enthusiastic
• Flexible approach to working hours to meet the needs of the service
• To work autonomously and as part of a team
• Supportive and approachable
• Leads by example and self-aware
• Recognises the limits of own authority within the role
• Seeks and uses professional support appropriately
• Understands the principle of confidentiality and abides by the guidance
• Current full drivers licence and own car
• Ability to travel between sites as required

Desirable

• Change management experience
• Experience of budget management and forecasting or familiarity with project budget management and processes
• Experience of managing people within a project management (matrix) structure.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

NHS Vale of York Clinical Commissioning Group

Address

West Offices

Station Rise

York

North Yorkshire

YO1 6GA

Employer's website

https://www.valeofyorkccg.nhs.uk/ (Opens in a new tab)