Job summary
We are looking for an exemplar administrator who is keen to have a wider remit than PA responsibilities alone.
We seek an enthusiastic and effective individual to provide high quality business management to the Bath and North East Somerset (B&NES) Locality Team in the delivery of its responsibilities and portfolio of work. This role will also provide exceptional business support to the Chief Operating Officer, Deputy Chief Operating Officer & other members of the B&NES Senior team including co-ordination and management of diaries.
Main duties of the job
In this post, your overarching goal is to enable, promote and support the effective delivery of the B&NES Integrated Care Alliance (ICA) and locality team workplan and portfolio of responsibilities; supporting others and leading on defined projects or progressing specific elements of delegated responsibly in line with agreed work programme.
About us
This is a newly created role in the B&NES Locality of B&NES, Swindon and Wiltshire (BSW) CCG. The post holder will be joining B&NES locality at an exciting time as the CCG moves to become an Integrated Care Board and B&NES Locality develops further into the B&NES ICA. This role will provide key business support and management to the new ICA.
The required working hours for this role is 30 per week
Job description
Job responsibilities
See the attached document for full details on the job description but responsibilities include:
- Administrative support to the B&NES Locality Team in the delivery of its responsibilities and portfolio of work and business support to the Chief Operating Officer, Deputy Chief Operating Officer & other members of the B&NES Senior team including co-ordination and management of diaries.
- Elements of project management including co-ordinating up-dates to risk registers, contributing to effective information management within the team, supporting project leads with administrative duties and data and information
- Elements of information management including developing and maintaining databases to log and respond to information reports produced internally and externally that relate to the business of the directorate.
- Planning and organisation including managing the locality and alliance work plan ensuring a focus on upcoming deadlines for the work of the directorate and coordinating papers required for governance requirements.
Job description
Job responsibilities
See the attached document for full details on the job description but responsibilities include:
- Administrative support to the B&NES Locality Team in the delivery of its responsibilities and portfolio of work and business support to the Chief Operating Officer, Deputy Chief Operating Officer & other members of the B&NES Senior team including co-ordination and management of diaries.
- Elements of project management including co-ordinating up-dates to risk registers, contributing to effective information management within the team, supporting project leads with administrative duties and data and information
- Elements of information management including developing and maintaining databases to log and respond to information reports produced internally and externally that relate to the business of the directorate.
- Planning and organisation including managing the locality and alliance work plan ensuring a focus on upcoming deadlines for the work of the directorate and coordinating papers required for governance requirements.
Person Specification
Communication skills
Essential
- Skills for communication on complex information and administrative matters, requiring developed interpersonal and oral/ written communication skills Ability to pull together comprehensive draft reports, data and letters Negotiating, networking and persuasive skills
Autonomy
Essential
- Ability to work on own initiative and organise own workload with minimal supervision working to tight and often changing timescales
Knowledge, Training and Experience
Essential
- Educated to degree level in relevant subject or equivalent level of experience of working at a similar level in specialist area Knowledge of administrative procedures, project management or information analysis Basic knowledge of project principles Previously worked in similar position within the public sector ECDL
Analytical
Essential
- Problem solving skills and ability to respond to sudden unexpected demands Excellent time management skills with the ability to re-prioritise
Planning Skills
Essential
- Skills for supporting project management
Physical Skills
Essential
- Skills for manipulating information. Advanced keyboard skills, use of a range of software
Management Skills
Essential
- Skills for managing aspects of projects ensuring they meet financial targets.
Person Specification
Communication skills
Essential
- Skills for communication on complex information and administrative matters, requiring developed interpersonal and oral/ written communication skills Ability to pull together comprehensive draft reports, data and letters Negotiating, networking and persuasive skills
Autonomy
Essential
- Ability to work on own initiative and organise own workload with minimal supervision working to tight and often changing timescales
Knowledge, Training and Experience
Essential
- Educated to degree level in relevant subject or equivalent level of experience of working at a similar level in specialist area Knowledge of administrative procedures, project management or information analysis Basic knowledge of project principles Previously worked in similar position within the public sector ECDL
Analytical
Essential
- Problem solving skills and ability to respond to sudden unexpected demands Excellent time management skills with the ability to re-prioritise
Planning Skills
Essential
- Skills for supporting project management
Physical Skills
Essential
- Skills for manipulating information. Advanced keyboard skills, use of a range of software
Management Skills
Essential
- Skills for managing aspects of projects ensuring they meet financial targets.