Contract Manager

Job description

Job responsibilities

Working RelationshipsOperate effectively in a flexible and demanding environment and proactively engage with NHS colleagues and provider teams on a variety of topics.To support the portfolio leads in undertaking their contractual management responsibilities.Provide and receive highly complex, sensitive and contentious information, presenting information, to a wide range of stakeholders in a formal setting.Having the ability to deal with resulting potentially aggressive/antagonistic situations.Committed to working and engaging constructively with internal and external stakeholders on a range of business sensitive issues.Liaising with portfolio leads and ICS Delivery Groups to ensure that activity, financial and quality related requirements that are discussed in non-contractual forums are recorded for contractual management purposes.Communicate information and issues, including briefings and reports, to job manager, portfolio leads, and ICS Delivery Groups as appropriate.

Functional Responsibilities

To work with team members across the organisation to deliver the requirements listed above; engage and liaise with key stakeholders, in particular:To support the delivery of day to day activities and projects.To support the identification and sharing of best practice and local response to national guidance in relation to contracting.To operate in a highly political and sensitive environment.Providing portfolio leads the necessary contractual information to inform and support key provider relationships and meetings.

Project Management

Lead the delivery of project plans related to contracting, allocating tasks as appropriate, identifying risks, issues and dependencies, considering best practice and current options.Provide expert contact advice to portfolio leads in managing the requirement to accredit any new providers under the NHS Choice Framework.Be responsible for a high standard of work supporting the delivery of project work on time, to quality standards and in a cost effective manner. Maintain associated project documentation and plans with regular team meetings to monitor progress and resources. Responsible for the planning and organisation of numerous events/meetings in liaison with portfolio leads across the organisation.Demonstrate effective stakeholder management across different departments and at all levels.Support other team members as and when required.

Financial and Physical Resources

Act in a way that is compliant with Standing Orders and Standing Financial Instructions in the discharge of budget management responsibilities.Responsible for making recommendations, providing advice and able to prepare strategic reports/briefings for portfolio leads and senior members of the business support function.

Information Management

Drafting reports summarising status on issues, appraising outcomes, and providing progress reports for portfolio leads across the organisation and for the business support function.Responsible for ensuring that the contract database is accurate for contracts and is being used as a repository for all associated governance evidence for contracting decisions.Responsible for developing the reporting functions of the contract database to support oversight of the status of contracts and proactive management of contract expiry.Collate as required, qualitative and quantitative information and analyse, interpret and present data to highlight issues, risks and support decision making.

Policy and Service Development

The post holder will need to maintain a good knowledge of emerging policies from government departments in relation to contracting and procurement including both the Public Contract Regulations and the Provider Selection Regime.The post holder will be conversant with the ICB procurement policy and ensure advice given to

Person Specification

Knowledge, Training and Experience

Essential

• Educated to masters level or equivalent level of experience of working at a senior level contracting
• Evidence of post qualifying and continuing professional developmen
• Knowledge of the commissioning cycle and NHS planning business cycle.
• Knowledge of contracting and procurement either within NHS or a sector of comparable complexity
• Should have an appreciation of the relationship between the Department of Health, NHSE, the ICS and it's constituent partners
• Experience of managing contractual arrangements of large contracts
• Member of relevant professional body.

Communication Skills & Analytical

Essential

• Excellent interpersonal and relationship management skills.
• Must be able to provide and receive highly complex, sensitive or contentious information, negotiate with senior stakeholders on difficult and controversial issues, and present complex and sensitive information to large and influential groups .
• Negotiate on difficult and controversial issues including performance and change
• Problem solving skills and ability to respond to sudden unexpected demands
• Ability to analyse complex facts and situations and develop a range of options
• Takes decisions on difficult and contentious issues where there may be a number of courses of action.
• Strategic thinking - ability to anticipate and resolve problems before they arise

Planning & Management

Essential

• Demonstrated capability to plan over short, medium and long -term timeframes and adjust plans and resource requirements accordingly
• Commercial skills, including experience in developing strategic supplier relationships.
• Ability to work effectively between strategic and operational activities where required
• Must be able to prioritise own work effectively

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

NHS Bath and North East Somerset, Swindon and Wiltshire ICB

Address

Jenner House, Unit E3, Langley Park,

Avon Way,

Chippenham,

SN15 1GG

Employer's website

https://bsw.icb.nhs.uk/ (Opens in a new tab)