Job summary
To directly support the Financial/Management Accountants in ensuring that the ICB's financial systems and processes are maintained to deliver accurate, robust and timely information which informs the decision-making of the ICB.
Main duties of the job
To provide effective and competent analytical and clerical support to the wider Finance Team in respect of all commissioning and operational activities.
To support budget holders to validate and code invoices received to ensure compliance with agreed contracts, regulations and guidance.
To monitor activity, communication to budget holders and management of workflows.
To reconcile control accounts, cash control and agreement of balances.
To work in a busy office, being required to work to tight deadlines, using their own initiative and to plan their own workload accordingly.
To maintain awareness and understanding of the other areas covered by the department and focus on these areas as required.
About us
Part of a small Finance team with a hybrid approach to working.
To work closely and maintain relationships with ICB staff, member practices, service providers, patient representative groups and other partner organisations.
Job description
Job responsibilities
- To assist in the management of purchase order processing, including raising purchase requisitions and matching corresponding supplier invoices to those purchase orders.
- To undertake reconciliations between activity information and the associated invoices to ensure that the ICB is only paying for relevant and validated activity
- To link with the CSU and SBS to ensure authorised new suppliers are created within the Creditor system and changes are maintained.
- To support budget holders to code and forward invoices for payment authorisation in a timely manner, liaising with other members of the Finance Team. This also includes collaborative payments to GPs and mental health assessment payments.
- To ensure budget holders have sufficient information to approve invoices for payment in a timely manner, including an understanding of the Purchase Order process, to enable the ICB to meet the requirements of the Better Payment Practice Code (BPPC).
- To raise sales invoices and credit notes
- To assist with payment runs, faster payments and ad hoc reports.
- To be the main point of contact for finance queries
- To process accruals, prepayments and other adjustments that reflect forecasts and ensure all charges are accurately reflected on a monthly basis.
- To assist in the production of monthly management accounts including variance analysis, journal creation and input, reviewing reports and reconciliations.
- To prepare budget statements and distribute to budget holders.
- To assist in the processing, validation and recording of employee time sheets and ensuring timely submission to payroll provider.
- To assist with agreement of balances processes and review of supplier statements
- To assist with month-end and year-end payroll reconciliations, including the production and posting of monthly journal adjustments and provision of supporting notes suitable for audit purposes.
- To provide costing information and other work necessary to support procurement, business cases etc
- To assist with Counter Fraud queries, and FOIs ensuring financial issues are answered within the required time limit.
- To provide accurate reporting of financial information in line with agreed financial procedures.
- To support the development, implementation and monitoring of QIPP projects through the provision of timely, accurate and informative finance information.
Job description
Job responsibilities
- To assist in the management of purchase order processing, including raising purchase requisitions and matching corresponding supplier invoices to those purchase orders.
- To undertake reconciliations between activity information and the associated invoices to ensure that the ICB is only paying for relevant and validated activity
- To link with the CSU and SBS to ensure authorised new suppliers are created within the Creditor system and changes are maintained.
- To support budget holders to code and forward invoices for payment authorisation in a timely manner, liaising with other members of the Finance Team. This also includes collaborative payments to GPs and mental health assessment payments.
- To ensure budget holders have sufficient information to approve invoices for payment in a timely manner, including an understanding of the Purchase Order process, to enable the ICB to meet the requirements of the Better Payment Practice Code (BPPC).
- To raise sales invoices and credit notes
- To assist with payment runs, faster payments and ad hoc reports.
- To be the main point of contact for finance queries
- To process accruals, prepayments and other adjustments that reflect forecasts and ensure all charges are accurately reflected on a monthly basis.
- To assist in the production of monthly management accounts including variance analysis, journal creation and input, reviewing reports and reconciliations.
- To prepare budget statements and distribute to budget holders.
- To assist in the processing, validation and recording of employee time sheets and ensuring timely submission to payroll provider.
- To assist with agreement of balances processes and review of supplier statements
- To assist with month-end and year-end payroll reconciliations, including the production and posting of monthly journal adjustments and provision of supporting notes suitable for audit purposes.
- To provide costing information and other work necessary to support procurement, business cases etc
- To assist with Counter Fraud queries, and FOIs ensuring financial issues are answered within the required time limit.
- To provide accurate reporting of financial information in line with agreed financial procedures.
- To support the development, implementation and monitoring of QIPP projects through the provision of timely, accurate and informative finance information.
Person Specification
Experience
Essential
- Experience in overseeing systems processes
- Demonstrable experience in dealing with sensitive and confidential information
Desirable
- Public sector finance experience
Qualifications
Essential
- NVQ Level 4 or Association of Accounting Technicians Final Level or working to CCAB Qualification or significant equivalent previous proven experience
- Computer literate to intermediate level
Skills, Knowledge & Competencies
Essential
- Detailed knowledge of financial systems and interfaces
- Knowledge of budgetary control and variance analysis.
- Understanding of and commitment to equality of opportunity and good working relationships
- Ability to prioritise workload
- Able to document system processes
- Clear communicator with excellent writing, data entry and presentation skills: capable of constructing and delivering clear information/instructions to colleagues
- Ability to work under pressure in a busy working environment and able to multi-task
Personal Qualities
Essential
- Able to work to challenging deadlines
- Able to communicate with all staff at all levels
- Able to work as part of a team
- Willing to participate in personal development
Person Specification
Experience
Essential
- Experience in overseeing systems processes
- Demonstrable experience in dealing with sensitive and confidential information
Desirable
- Public sector finance experience
Qualifications
Essential
- NVQ Level 4 or Association of Accounting Technicians Final Level or working to CCAB Qualification or significant equivalent previous proven experience
- Computer literate to intermediate level
Skills, Knowledge & Competencies
Essential
- Detailed knowledge of financial systems and interfaces
- Knowledge of budgetary control and variance analysis.
- Understanding of and commitment to equality of opportunity and good working relationships
- Ability to prioritise workload
- Able to document system processes
- Clear communicator with excellent writing, data entry and presentation skills: capable of constructing and delivering clear information/instructions to colleagues
- Ability to work under pressure in a busy working environment and able to multi-task
Personal Qualities
Essential
- Able to work to challenging deadlines
- Able to communicate with all staff at all levels
- Able to work as part of a team
- Willing to participate in personal development
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
