Project Support Officers

NHS Shropshire, Telford and Wrekin Integrated Care Board

This job is now closed

Job summary

We are seeking a proactive and driven Project Support Officer to join our Project Management Office (PMO) team within the ICB.

This role offers an excellent opportunity to deliver high-quality project support across multiple projects in Financial Improvement and UEC, including tasks such as strategic research, providing benchmarking data, maintaining project plans and managing risk logs amongst other responsibilities.

You will have regular contact with senior professionals within the ICB and key stakeholders across the system and will need excellent communication and motivational skills to encourage collaborative working.

Main duties of the job

The Project Support Officer will work within a specific programme area but will be expected to work flexibly across other programme areas as needed, providing high-quality project support including information and analysis across a number of identified programmes of work. The postholder will support Partners and Project Managers in running their projects and will actively work in partnership with providers and other system colleagues, ensuring robust project management maintenance of the project plan, updating risk and issues logs, chasing actions to help ensure the programme progresses at pace, identifying issues or delays, and contributing to report writing and engagement sessions. The post will involve exposure to a wide range of projects and services across the health and care system.

About us

NHS STW was established on 1 July 2022 as part of the Shropshire, Telford and Wrekin Integrated Care System (ICS) and is responsible for the strategic planning, commissioning, and monitoring of health and care services from a range of providers, to support our local population. These include GP and primary care services, hospital care, community healthcare and mental health services. We also have a duty to monitor these services to ensure they provide a high level of care and are value for money. We are clinically led and work closely with the 51 GP practices across the county.

In return, we provide a supportive environment in which to learn and develop, with the opportunity to further your skills and career within an exciting and evolving environment. Joining our inclusive and innovative team comes with a range of benefits including flexible & agile working arrangements, pension scheme and generous annual leave allowance. With our training schemes and support networks, you will be empowered to play a leading role in the future of healthcare, whatever your specialism or interest.

NHS STW currently have an agile working policy, with a combination of working from home and office-based work. The role will require a minimum of 40% of the working week to be spent in the office at Wellington Civic Offices.

The existing team is supportive, friendly, and hardworking and this is a fantastic opportunity to raise your profile and develop your skills within PMO.

Date posted

02 October 2024

Pay scheme

Agenda for change

Band

Band 6

Salary

£37,338 to £44,962 a year pa

Contract

Permanent

Working pattern

Full-time

Reference number

942-ICB-6648296

Job locations

Wellington Civic Offices

Larkin Way, Tan Bank,

Wellington, Telford

TF1 1LX

Job description

Job responsibilities

Key Duties & Responsibilities

To work as part of the PMO team, utilising the team standard approach to Programme Management, to deliver key outcomes and objectives across a range of programmes.

To be responsible for information gathering and analysis to support the delivery of programme plans.

To participate in working groups, programme boards and other forums to provide information and analytical advice to Partners, Project Managers and Heads of Departments.

To organise meetings /events and supporting PMO templates and plans associated with programmes of work.

To work with members of the team to develop and implement project data collection systems that will provide accurate and timely data that aligns with the team standard approach to programme management and meets cluster and other programme needs.

To communicate information and issues, including through briefings and reports where necessary, to Project Managers, Partners and Heads of Departments.

To provide information on programme progress upon request, when needed.

To produce regular project status reports and exception reports, where necessary.

To analyse project data and performance and ensure contingency plans are in place, where necessary.

To undertake auditing of programmes/services, as needed.

To carry out web and publication research.

To contribute to the development of key performance indicators for successful assessment of performance.

To establish and maintain constructive relationships with stakeholders, ensuring that there is sufficient patient and public involvement in the transformation of, or changes to, services with the support of the ICBs Communications and Engagement team, to meet the ICBs legislative responsibility to involve patients and the public.

To work in a matrix style both with the Directorate and across the ICB including managers, colleagues and senior management as appropriate.

To provide high-quality project support across multiple projects in Financial Improvement and UEC

To support the ICB improving population health through driving service redesign as well as value for money.

To develop subject matter expertise and technical skills to ensure an outcomes-based ethos is delivered.

To undertake scoping and research on strategic issues as directed.

To take responsibility for translating projects into business cases for review and approval by the ICB.

To take responsibility for inputting and monitoring the CIP efficiency templates and reporting requirements.

To contribute to the contracting, procurement and tendering processes securing health care services for the people of Shropshire, Telford and Wrekin.

To contribute to the development of new contracts and performance indicators when required with the contracting team.

To regularly undertake research and development activity aligned to projects and service performance.

To undertake complex audits/surveys related to programme and complex facts or situations, requiring analysis, interpretation or a comparison of a range of options.

To recommend decisions on a range of complex/highly complex issues where there may be more than one course of action.

To provide and receive highly complex, sensitive and contentious information.

To negotiate with and motivate on project delivery, including linking in with other initiatives.

To prepare reports and presentations to audiences ranging from members of the public to senior personnel working at strategic level, imparting information on projects and service changes.

To produce clear visual material and data for use in reports, briefings, training and meetings for internal and external presentations.

Operational Responsibility

Support teams to ensure that the portfolio of tasks/projects is planned, managed and delivered effectively.
Support and inform the targeting of resources, monitoring, implementation and evaluation of the tasks/projects by providing high quality support including complex information and analysis, communications and stakeholder management.
Ensure accurate and open communication and co-ordination with a range of organisations and individuals, researching and drafting correspondence and papers and ensuring the management of specific tasks, lead reporting and analysis across a range of specialties, functions and projects.

Financial and Physical Resources Responsibility

May hold delegated budget including for own specialist service
Contributes to the formulation of budgets for their section and externally
Authorised signatory to verify and authorise travel expenses and timesheets for bank and agency workers when totalling around £1,000 per month.

Required to track financial expenditure and ensure activities/projects run to financial plan.

Human Resources Responsibility

Day to day management of a team of staff, including work allocation, may be required to support and train less experienced staff as appropriate.
Ability to explain processes and procedures to those unfamiliar with them and provide training to support as appropriate.
Provide training on specialism to staff at all levels, including clinicians and management.

Information Management Responsibility

Responsible for the maintenance of the directorates information system Regular advanced level use of a variety of IT packages to create reports using databases, designing and formatting reports.

Planning and Organisation Responsibility

Ability to plan and organise a broad range of complex activities. Ability to formulate, and adjust plans and strategies, co-ordinating allocation of plans as appropriate.
Plans and implements new ways of working, facilitate collaborative working, capacity planning.

Policy and Service Development Responsibility

Implement policies and propose changes to practices, procedures and policies for own area which can at times also be implemented outside of own area.
Develops service wide performance, service policies.

Research and Development Responsibility

Completes organisational staff surveys as and when required and other surveys or audits that are applicable to their role.
May undertake complex surveys and audits as necessary to own work.

Freedom to Act

The post holder is required to follow and work within the organisations and professional policies to enable them to successfully achieve the agreed outcomes.
The post holder will work autonomously and as a specialist within their area, will be required to lead on specific projects as required.

Analytical and Judgemental Responsibility

Analysis of performance data and capacity and demand data, assess projects, identifying areas for collaborative working and/or improvement.
Analysis of intricate enquiries that require review, interpretation and evaluation of options/results taking into account any conflicting information or trends.

Communication Responsibility

Communicates, presents, and receives complex, sensitive, or contentious information to and from a varied audience including internal and external staff and other external organisations. May be required to present information to groups where negotiation or training is required due to barriers of understanding with the ability to obtain agreement and co-operation as needed.
Motivational skills to encourage collaborative working to improve services/performance where there may be resistance to change.
Presents workshops to large groups of staff.