Procurement Manager

Humber and North Yorkshire Integrated Care Board (857)

The closing date is 17 February 2025

Job summary

We are seeking an experienced Procurement Manager to join our team which procures and manages a large portfolio of contracts for services that deliver and support the delivery of health services.

To be the successful candidate you will be highly organised, have a high attention to details, be an effective communicator, competent with technology, experience of co-ordinating multiple stakeholders and handling sensitive documentation.

Working closely with commissioning colleagues including in some instances in other organisations, the postholder will ensure appropriate governance is followed for the procurement and award of contracts, working as part of a multi-disciplinary team.

As part of the wider Finance Directorate, the role of Procurement Manager will be busy and rewarding and offer you opportunities for personal growth and development.

Main duties of the job

The postholder will have working knowledge and experience of procurement in the NHS and the public sector. This will be supplemented with ensuring procurement processes for contracts within their portfolio, including ensuring that procurement documentation is robust, contract registers and contract documentation are up to date, and comply with the organisational requirements.

The postholder will need to be able to communicate effectively, verbal and written, both internally and externally.

The postholder will possess specialist skills and knowledge to be able to digest and interpret complex contractual information and data, which will support the day-to-day management and performance of contracts within their portfolio.

The postholder will provide specialist advice in relation to procurements, contractual arrangements and related policies.

About us

NHS Humber and North Yorkshire Integrated Care Board (ICB) is responsible for planning and arranging the provision of NHS services to meet the diverse health needs of a population of 1.7 million people. Our area reaches over 1,500 square miles and includes the cities of Hull and York and the large rural areas across East Yorkshire, North Yorkshire and Northern Lincolnshire. The ICB is part of the Humber and North Yorkshire Health and Care Partnership, one of 42 Integrated Care Systems (ICS) across England to meet health and care needs, coordinate services and plan in a way that improves population health and reduces inequality between groups. The Health and Care Partnership comprises of NHS organisations, local councils, health and care providers and voluntary, community and social enterprise (VCSE) organisations.

Date posted

03 February 2025

Pay scheme

Agenda for change

Band

Band 7

Salary

£46,148 to £52,809 a year

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

D9857-25-0013

Job locations

Health House

Grange Park Lane

Willerby

HU10 6DT

Job description

Job responsibilities

This is a high-profile specialist role with a high level of responsibility working directly for the Head of Procurement to deliver an efficient and effective procurement service for the organisation.

The post-holder will work autonomously within the ICB, with staff from the Local Authorities, commissioned providers and potential providers as a lead specialist in this work area.

Establish, manage and develop arrangements to shape and develop services, in line with business strategy, best practice, patients interests and commercial requirements.

Key Relationships

The post holder will have key relationships with the following teams, departments and organisations:

Managers, officers and administrative staff within NHS Humber and North Yorkshire ICB.

Managers, officers and administrative staff within Providers and potential providers.

Managers, officers and administrative staff within other ICBs

Managers, officers an administrative staff with the Local Authorities within the ICB.

Core Functions

Deliver a range of functions to support the overall procurement function in the delivery of effective procurement processes that are of a consistently high standard and compliant with ICB governance requirements and appropriate legislation and regulations.

Provide specialist and technical procurement advice and support in line with latest legislation, regulations and Cabinet Office / NHS England issued guidance.

Facilitate the review of procurement considerations and options available to ICB staff in the procuring of services (healthcare and non-healthcare), providing clear advice and guidance.

Manage, co-ordinate and contribute to the preparation of highly complex procurement documentation which will involve liaison with multiple stakeholders and a high level of attention to detail.

Prepare procurement project plans and ensure that the agreed timetables for procurements are achieved which will involve taking responsibility to liaise with and influence those individuals who are required to contribute to do so in a timely manner.

Contribute to the development of specifications, providing feedback to project leads to ensure compliance with procurement legislation and regulations

Ensure highly sensitive procurement documentation is recorded and stored securely and in an agreed structured configuration.

Facilitate and manage highly complex and potentially contentious multi-disciplinary evaluation and consensus panels assisting with the recording of decisions.

Develop strong and constructive working relationships with key internal staff and others in the Local Authorities, other ICBs, providers and potential providers.

Develop the continuous improvement of procurement processes, working closely with other functions to establish lessons learnt.

Identify opportunities for efficiencies and better value for money within and across contracts and recommend actions to the Head of Procurement.

Gather soft market intelligence internally.

High degree of both written and verbal communication skill in order to manage the formal procurement clarification/queries process, managing all incoming queries, liaising with service and corporate colleagues to provide appropriate responses within specified timeframes.

To support the Head of Procurement to ensure that highly sensitive procurement outcomes are effectively communicated to all parties who need to be aware of them at a level of detail necessary to their needs and obligations under the contract with clear ownership and accountability for contractual requirements.