Job summary
This is a 12 month fixed term post.
An exciting
opportunity has arisen within the People Directorate of the Humber & North
Yorkshire Integrated Care Board (ICB) for a Project Management Support Officer.
The post holder will sit within the New Ways of Working Team which leads on workforce transformation and service redesign. This role will be key in
helping us to deliver and shape this work across the Integrated Care System
(ICS).
The successful
candidate will work closely with the Workforce Transformation Leads and across the ICB geographical region. We are looking for an enthusiastic, motivated, and experienced
individual, to help us drive this workforce agenda. The work will include building rapport and relationships with other ICB
colleagues, collaboratives, and our wide range of stakeholders from multiple
sectors and organisations such as, Primary and Secondary Health Care, Social
Care, Voluntary and third sector organisations.
The post holder will be knowledgeable
and be able to promote the benefits of identifying, developing, and embedding new ways of working and new
roles across the system, which ultimately aims to increase service efficiency,
improve staff recruitment and retention, and reduce health inequalities.
Main duties of the job
Working across all teams
within the ICB People Team, the post holder
will provide additional ongoing senior project
management support to each of the programmes, to support the delivery of their
objectives. This will entail
leading discreet complex, timebound,
projects to bolster the project management resource in the overall People Team,
to meet peeks in demand and service activity.
You
can find full details of the role requirements and responsibilities in the job
description and person specification available for download on this page.
We
welcome applications from all professional backgrounds and sectors. If you do
not hold formal qualifications, we encourage you to apply so we can consider
your equivalent work-based experience.
We
welcome you to get in touch to discuss this role, the work of our partnership
or how your future could look if you join our team. The person to contact to
discuss this role is:
Lynsey
McDonald
Workforce
Transformation Lead Mental Health, Learning Disability and Autism
Mobile:
07842416240
Email:
lynsey.mcdonald3@nhs.net
Karen
Hiley
Workforce
Transformation Lead Primary and Community Care
Tel:07842
418682
Email:Karen.hiley@nhs.net
About us
NHS Humber and North Yorkshire Integrated Care Board (ICB) is responsible for planning and arranging the provision of NHS services to meet the diverse health needs of a population of 1.7 million people. Our area reaches over 1,500 square miles and includes the cities of Hull and York and the large rural areas across East Yorkshire, North Yorkshire and Northern Lincolnshire.
The ICB is part of the Humber and North Yorkshire Health and Care Partnership, one of 42 Integrated Care Systems (ICS) across England to meet health and care needs, coordinate services and plan in a way that improves population health and reduces inequality between groups. The Health and Care Partnership comprises of NHS organisations, local councils, health and care providers and voluntary, community and social enterprise (VCSE) organisations.
Job description
Job responsibilities
The ICB welcomes all applicants, however, we must
remind applicants that we currently do not hold a Tier 2 sponsorship license
(now called Skilled Worker visa sponsorship). Can we politely ask this is
considered before applying for this position.
The post holder will work
alongside the Workforce Transformation Leads and across the Integrated Care Board geographic region, to progress working as a change agent
alongside their respective collaboratives and a wide range of sector
stakeholders. The work will identify, develop, and embed new ways of working
and new roles into their services with the aim of:
Increasing service efficiency
Improving staff recruitment and retention
Narrowing health inequalities
Role summary:
Support the Transformation Leads to manage and lead
on projects when required using defined project management principles.
Support, facilitate and monitor progress of defined
projects.
Liaise with various stakeholders across the
system to log and coordinate the
compilation of all incoming and outgoing project documentation, ensure
documents are up to date and maintained to the required standard required for
good governance.
Participating in specific project meetings, taking
minutes, actions, risks, and issues.
Support the development of business cases, project
initiation documents and presentations in-line with project management
principles when required.
Manage the New Ways of Working Team SharePoint site
to ensure access lists are appropriate and information governance standards are
maintained.
Help to develop the New Ways of Working website
content.
Work
with partners and stakeholders to support system working and system wide
delivery
The successful candidate will be employed by NHS Humber and
North Yorkshire Integrated Care Board (ICB) but will operate at system-level.
This means you will work across a large health and care system, in collaboration,
to support all partnership organisations to understand and achieve our
workforce aspirations.
This role will be
based at one of our ICB offices, but we offer access to flexible and hybrid
working and we welcome applications for part-time or job-sharing arrangements.
Some travel will be required across Humber and North Yorkshire
Job description
Job responsibilities
The ICB welcomes all applicants, however, we must
remind applicants that we currently do not hold a Tier 2 sponsorship license
(now called Skilled Worker visa sponsorship). Can we politely ask this is
considered before applying for this position.
The post holder will work
alongside the Workforce Transformation Leads and across the Integrated Care Board geographic region, to progress working as a change agent
alongside their respective collaboratives and a wide range of sector
stakeholders. The work will identify, develop, and embed new ways of working
and new roles into their services with the aim of:
Increasing service efficiency
Improving staff recruitment and retention
Narrowing health inequalities
Role summary:
Support the Transformation Leads to manage and lead
on projects when required using defined project management principles.
Support, facilitate and monitor progress of defined
projects.
Liaise with various stakeholders across the
system to log and coordinate the
compilation of all incoming and outgoing project documentation, ensure
documents are up to date and maintained to the required standard required for
good governance.
Participating in specific project meetings, taking
minutes, actions, risks, and issues.
Support the development of business cases, project
initiation documents and presentations in-line with project management
principles when required.
Manage the New Ways of Working Team SharePoint site
to ensure access lists are appropriate and information governance standards are
maintained.
Help to develop the New Ways of Working website
content.
Work
with partners and stakeholders to support system working and system wide
delivery
The successful candidate will be employed by NHS Humber and
North Yorkshire Integrated Care Board (ICB) but will operate at system-level.
This means you will work across a large health and care system, in collaboration,
to support all partnership organisations to understand and achieve our
workforce aspirations.
This role will be
based at one of our ICB offices, but we offer access to flexible and hybrid
working and we welcome applications for part-time or job-sharing arrangements.
Some travel will be required across Humber and North Yorkshire
Person Specification
Experience
Essential
- Project management including the creation of project plans, documentation, and stakeholder meetings.
- Experience of creating business cases and formal business reports.
- Conducting formal presentations to large groups.
- Ability to create long term plans, monitor and adjust plans as needed to deliver against project plans.
- Experience of designing and delivering training in own subject to others.
- Ability to create and deliver bespoke surveys, analyse, and publish findings.
- Experience of undertaking audits, evaluate and publish findings.
- Understanding of Confidentiality and Data Protection Act.
Skills and Attributes
Essential
- Provide and receive complex information; persuasive, motivational, negotiating, training skills are required/present complex, sensitive, or contentious information to large groups.
- Persuades project boards and staff of the importance of the project, negotiates with, and motivates sites on project delivery, including linking in with other initiatives, communicates sensitive information about performance and change, makes routine/complex formal presentations to large groups.
- Analyse complex facts or situations requiring analysis, interpretation, comparison of range of options.
- Develop business cases and qualitative assessment to ensure compliance with a range of targets.
- Demonstrate creativity and innovation to produce bespoke solutions to engage with stakeholders.
- Ability to analyse assessments and resolving failures to meet project standards.
- Plan and organise complex activities, programmes requiring formulation, adjustment/planning.
- Knowledge of organising workshops, including selection of venue, provision of materials, organise multi-disciplinary meetings/project manage business case and investment projects across a range of organisations.
- Possesses advanced keyboard skills and knowledge of Microsoft Office/365 programmes.
- Advanced use of IT packages and manipulating data to produce reports and business cases.
- Experience of working to tight deadlines
- Experience of working as an effective team member
- Highly developed written and verbal communication skills.
- Ability to provide complex communications and information and convey this in a manner that is easily understood.
- Ability to motivate, persuade and influence and positively challenge assumptions.
- Ability to use tact and diplomacy.
- Professional, calm, and efficient manner.
- Ability to create and maintain databases and undertaking analysis of large datasets.
- Proven ability to effectively manage delegated budgets.
Desirable
- Quality Improvement (NHSEI QSIR or other recognised continuous improvement methodology)
Qualifications
Essential
- Specialist knowledge across range of PMO procedures, underpinned by theory.
- Knowledge of specific area, acquired through degree or equivalent experience or training, plus further staff, or project management knowledge to post graduate diploma level equivalent.
Desirable
- Relevant project Management qualification.
Person Specification
Experience
Essential
- Project management including the creation of project plans, documentation, and stakeholder meetings.
- Experience of creating business cases and formal business reports.
- Conducting formal presentations to large groups.
- Ability to create long term plans, monitor and adjust plans as needed to deliver against project plans.
- Experience of designing and delivering training in own subject to others.
- Ability to create and deliver bespoke surveys, analyse, and publish findings.
- Experience of undertaking audits, evaluate and publish findings.
- Understanding of Confidentiality and Data Protection Act.
Skills and Attributes
Essential
- Provide and receive complex information; persuasive, motivational, negotiating, training skills are required/present complex, sensitive, or contentious information to large groups.
- Persuades project boards and staff of the importance of the project, negotiates with, and motivates sites on project delivery, including linking in with other initiatives, communicates sensitive information about performance and change, makes routine/complex formal presentations to large groups.
- Analyse complex facts or situations requiring analysis, interpretation, comparison of range of options.
- Develop business cases and qualitative assessment to ensure compliance with a range of targets.
- Demonstrate creativity and innovation to produce bespoke solutions to engage with stakeholders.
- Ability to analyse assessments and resolving failures to meet project standards.
- Plan and organise complex activities, programmes requiring formulation, adjustment/planning.
- Knowledge of organising workshops, including selection of venue, provision of materials, organise multi-disciplinary meetings/project manage business case and investment projects across a range of organisations.
- Possesses advanced keyboard skills and knowledge of Microsoft Office/365 programmes.
- Advanced use of IT packages and manipulating data to produce reports and business cases.
- Experience of working to tight deadlines
- Experience of working as an effective team member
- Highly developed written and verbal communication skills.
- Ability to provide complex communications and information and convey this in a manner that is easily understood.
- Ability to motivate, persuade and influence and positively challenge assumptions.
- Ability to use tact and diplomacy.
- Professional, calm, and efficient manner.
- Ability to create and maintain databases and undertaking analysis of large datasets.
- Proven ability to effectively manage delegated budgets.
Desirable
- Quality Improvement (NHSEI QSIR or other recognised continuous improvement methodology)
Qualifications
Essential
- Specialist knowledge across range of PMO procedures, underpinned by theory.
- Knowledge of specific area, acquired through degree or equivalent experience or training, plus further staff, or project management knowledge to post graduate diploma level equivalent.
Desirable
- Relevant project Management qualification.
