Job summary
20 hours
Note - the amount of hours are negotiable depending on suitability of applicant.
The post holder will be a key
member of the Designated Professionals team working as administrative support
to the Designated / Deputy Nurses Safeguarding Children and Children in Care,
North Yorkshire and York, and work closely with the Designated Doctors, and the
Named Nurse Primary Care. The Designated
Professionals provide a strategic and professional lead across the health
community on all aspects of safeguarding children and meeting the needs of
Children in Care. The Team is a key
source of expertise for the ICB, NHSE/I, partner agencies and the Local
Safeguarding Children Partnerships. The Team works closely with safeguarding
colleagues across the health economy supporting professional development and
provide advice and supervision in highly complex safeguarding cases.
The position entails providing
efficient and comprehensive secretarial support for the three Designated Nurses
Safeguarding Children (DNSC) and the Deputy Designated Nurse (DDNSC) for North
Yorkshire and York. The main priority of
the post is to ensure that all administrative tasks are dealt with quickly and
efficiently. Duties involve diary management, minute taking, report typing,
managing general correspondence and meetings. Additionally, the role supports
the efficient sharing of sensitive and high risk information with Primary Care
and as necessary across the health economy
Main duties of the job
The successful candidate will
be an excellent communicator with strong interpersonal skills, who is able to
work as a member of a team as well as independently. The post holder will be
required to manage the DNSCs / DDNSC's e-mail communication, diary/correspondence
and time commitments appropriately. The successful candidate will be required
to arrange meeting dates/times/venues for a wide variety of health and
non-health professionals in a variety of locations around North Yorkshire and
York, and to take, transcribe and
disseminate the minutes from these meetings. The post holder will be required
to have a thorough understanding of Data Protection legislation in order to
fulfil the requirement of managing complex, sensitive and confidential
information related to Safeguarding Children.
Due to the sensitive and often distressing nature of the work, the post
holder would need to have a mature outlook and a robust understanding of the
paramount need for confidentiality. The post holder will be based at Racecourse
Lane Northallerton and will be able to travel on occasions for work related
business around meeting sites in North Yorkshire and York.
About us
NHS
Humber and North Yorkshire Integrated Care Board (ICB) is responsible for
planning and arranging the provision of NHS services to meet the diverse health
needs of a population of 1.7 million people. Our area reaches over 1,500 square
miles and includes the cities of Hull and York and the large rural areas across
East Yorkshire, North Yorkshire and Northern Lincolnshire.
The
safeguarding children Designated Professional team is a small tight knit team
who work together to ensure that Children and Young People are safeguarded and
their wellbeing promoted. Team working
and flexibility is extremely important to us, and we would look for the
successful candidate to hold these values. This vacancy would suit an experienced
administrative professional who is self-motivated, conscientious and able to
work to deadlines.
Home
working is available with an expectation of office based team work on a weekly
basis
Free
parking for staff is available on site
Annual
Leave starts at 27 days a year plus bank holidays.
Job description
Job responsibilities
The position entails providing efficient and comprehensive secretarial
support for the three Designated Nurses Safeguarding Children (DNSC) and the
Deputy Designated Nurse (DDNSC) for York &
North Yorkshire. The main priority of
the post is to ensure that all administrative tasks are dealt with quickly and
efficiently. Duties involve diary management, minute taking and report typing,
managing general correspondence and meetings.
Core
Functions
To provide high quality administrative support
to the Designated Nurses Safeguarding Children (DNSC) and the Deputy Designated
Nurse (DDNSC) including managing e-mail communication, developing, and
maintaining databases, developing publicity materials.
Work closely with colleagues within the
safeguarding team to support the effective communication with primary care
regarding high-risk domestic abuse cases (Multi Agency Risk assessment
conferences MARAC's)
Work with colleagues within the safeguarding
team to ensure appropriate attendance at Multi Agency Public Protection
Meetings (MAPPA) and effective communication with Primary Care and the wider
health economy as required.
Work closely with colleagues within the
safeguarding team to support effective communication with the health community
for cases where children are at risk of exploitation.
To maintain the DNSC/DDNSC diary/correspondence,
manage time commitments appropriately.
To manage storage of sensitive and
non-sensitive data in accordance with the Data Protection legislation and ICB information
governance policies and procedures.
To prioritise own workload to meet the needs
and commitments of DNSC / DDNSC including arranging meeting dates/times/venues
for a wide variety of health and non-health professionals.
To deliver high quality written oral and
electronic communication to meet the needs of post.
To take, transcribe and disseminate minutes of
a variety of meetings in a variety of locations around York &North
Yorkshire.
To develop and manage mail, agendas of
meetings organised or chaired by DNSC /DDNSC including promoting active
contribution to agenda from meeting participants.
To provide and receive complex information
related to Safeguarding Children including agenda development, to staff within
the ICB, other health providers and partner agencies.
To work closely with the administrative
Assistant for the Named Nurse Primary Care, and administrative assistant for
safeguarding adults including provision of holiday/sickness leave cover.
To manage own workload acting independently
where appropriate without the need to seek regular advice and support
To undertake analysis of own workload to
ensure effective prioritisation and to identify areas where increased resources
may be necessary long or short term.
Job description
Job responsibilities
The position entails providing efficient and comprehensive secretarial
support for the three Designated Nurses Safeguarding Children (DNSC) and the
Deputy Designated Nurse (DDNSC) for York &
North Yorkshire. The main priority of
the post is to ensure that all administrative tasks are dealt with quickly and
efficiently. Duties involve diary management, minute taking and report typing,
managing general correspondence and meetings.
Core
Functions
To provide high quality administrative support
to the Designated Nurses Safeguarding Children (DNSC) and the Deputy Designated
Nurse (DDNSC) including managing e-mail communication, developing, and
maintaining databases, developing publicity materials.
Work closely with colleagues within the
safeguarding team to support the effective communication with primary care
regarding high-risk domestic abuse cases (Multi Agency Risk assessment
conferences MARAC's)
Work with colleagues within the safeguarding
team to ensure appropriate attendance at Multi Agency Public Protection
Meetings (MAPPA) and effective communication with Primary Care and the wider
health economy as required.
Work closely with colleagues within the
safeguarding team to support effective communication with the health community
for cases where children are at risk of exploitation.
To maintain the DNSC/DDNSC diary/correspondence,
manage time commitments appropriately.
To manage storage of sensitive and
non-sensitive data in accordance with the Data Protection legislation and ICB information
governance policies and procedures.
To prioritise own workload to meet the needs
and commitments of DNSC / DDNSC including arranging meeting dates/times/venues
for a wide variety of health and non-health professionals.
To deliver high quality written oral and
electronic communication to meet the needs of post.
To take, transcribe and disseminate minutes of
a variety of meetings in a variety of locations around York &North
Yorkshire.
To develop and manage mail, agendas of
meetings organised or chaired by DNSC /DDNSC including promoting active
contribution to agenda from meeting participants.
To provide and receive complex information
related to Safeguarding Children including agenda development, to staff within
the ICB, other health providers and partner agencies.
To work closely with the administrative
Assistant for the Named Nurse Primary Care, and administrative assistant for
safeguarding adults including provision of holiday/sickness leave cover.
To manage own workload acting independently
where appropriate without the need to seek regular advice and support
To undertake analysis of own workload to
ensure effective prioritisation and to identify areas where increased resources
may be necessary long or short term.
Person Specification
Qualifications
Essential
- GCSE English and Maths at C or above or equivalent.
- Secretarial qualification to NVQ2/RSA or equivalent experience with demonstrable IT and secretarial skills
-
- Knowledge of a variety of software programmes such as word, Excel, Publisher, PowerPoint.
- Clear understanding of principles of confidentiality.
Desirable
- European Computer Driving Licence (ECDL)
- Evidence of relevant professional development
Experience
Essential
- Experience of working within an office/virtual environment within a small team.
- Experience of working independently
- Experience of managing multiple professionals' busy schedules.
- Experience of maintenance of record filing systems and working with principles of Data Protection.
Desirable
- Experience of working within the NHS
- Understanding of medical terminology
Skills and Competencies
Essential
- Competent in computer skills including database maintenance and use of databases, Microsoft Office, in particular Word, Outlook and Excel
- Competent in arranging meetings, including agenda preparation, minute taking and report writing, shorthand and audio typing skills.
- Able to provide and receive complex, sensitive information and deal with accordingly.
- Excellent verbal and written communication skills Strong communication and interpersonal skills. Good organisation and time management skills and an ability to prioritise own work.
- Able to work autonomously to manage discrete area of work and use own judgment to find solutions to problems when necessary.
- Able to use own initiative and involve others as necessary to ensure quality of service is maintained.
- Able to work to high standards and tight deadlines under pressure.
- Flexible and organised.
- Ability to implement policies within own area.
- Ability to work as part of local and countywide Designated Professionals team.
- Ability to cope with emotionally distressing material in relation to Child Protection and identify when there is a need to seek emotional support.
- Ability to concentrate on tasks such as minute taking for 2 3 hours at a time.
- Experience of undertaking small-scale audit.
- Ability to undertake self-development.
- Able to travel for work related business around York and North Yorkshire .
Person Specification
Qualifications
Essential
- GCSE English and Maths at C or above or equivalent.
- Secretarial qualification to NVQ2/RSA or equivalent experience with demonstrable IT and secretarial skills
-
- Knowledge of a variety of software programmes such as word, Excel, Publisher, PowerPoint.
- Clear understanding of principles of confidentiality.
Desirable
- European Computer Driving Licence (ECDL)
- Evidence of relevant professional development
Experience
Essential
- Experience of working within an office/virtual environment within a small team.
- Experience of working independently
- Experience of managing multiple professionals' busy schedules.
- Experience of maintenance of record filing systems and working with principles of Data Protection.
Desirable
- Experience of working within the NHS
- Understanding of medical terminology
Skills and Competencies
Essential
- Competent in computer skills including database maintenance and use of databases, Microsoft Office, in particular Word, Outlook and Excel
- Competent in arranging meetings, including agenda preparation, minute taking and report writing, shorthand and audio typing skills.
- Able to provide and receive complex, sensitive information and deal with accordingly.
- Excellent verbal and written communication skills Strong communication and interpersonal skills. Good organisation and time management skills and an ability to prioritise own work.
- Able to work autonomously to manage discrete area of work and use own judgment to find solutions to problems when necessary.
- Able to use own initiative and involve others as necessary to ensure quality of service is maintained.
- Able to work to high standards and tight deadlines under pressure.
- Flexible and organised.
- Ability to implement policies within own area.
- Ability to work as part of local and countywide Designated Professionals team.
- Ability to cope with emotionally distressing material in relation to Child Protection and identify when there is a need to seek emotional support.
- Ability to concentrate on tasks such as minute taking for 2 3 hours at a time.
- Experience of undertaking small-scale audit.
- Ability to undertake self-development.
- Able to travel for work related business around York and North Yorkshire .
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
