Project Support Officer

Job responsibilities

The ability to multi-task and work on multiple projects with frequent switching between tasks as part of day to day work is essential. The work of the team is interesting and varied, and cuts across a large range of Clinical Programmes. It involves working closely with Project Managers, Programme Managers, Service Improvement Leads and others across the programme teams.

The Project Support Officer is a key contributor to the success of the team; providing high quality project and programme support with the ability to work on their own initiative with an open-minded, versatile approach. Must be willing to offer flexibility with regards to occasional early and late working hours.

For further information, or an informal discussion about this opportunity, please contact kay.barnfield1@nhs.net

Closing date will be 5th January 2025

Interviews scheduled for 15th January 2025

The role is full-time.

Planning skills

Essential

• Skills for supporting project management.
• Evidence of working to deadlines.

Desirable

• Creating project or action plans.

Equality and Diversity

Essential

• Ability to work without supervision: able to work on own initiative, organising and prioritising own workload to changing and often tight deadlines.
• Able to prioritise and support colleagues when under pressure if appropriate.

Qualifications

Essential

• Educated to NVQ 3 level in a relevant subject or equivalent level of qualification or significant equivalent previous proven experience.
• Significant administrative experience including initiating and maintaining office systems.
• Experience in dealing with the public and dealing with sensitive and confidential information.
• Intermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel, PowerPoint.
• Understanding of Confidentiality and Data Protection Act.
• Ability to demonstrate how work contributes to the delivery of projects.
• Experience of organising and administering meetings including minute
• taking.

Desirable

• Knowledge of NHS issues.
• Experience of working on projects.
• Previous experience of working in the NHS.

Personal Attributes/ Other

Essential

• An ability to maintain confidentiality and trust.
• Professional, calm and efficient manner.
• Commitment to continuing professional development.
• Positive and flexible approach to work.

Communication skills

Essential

• Clear communicator with excellent writing and data entry skills: capable of constructing and delivering clear information as directed by CPG leads and team members.
• Ability to work under pressure in a busy working environment and able to multi-task.
• Effective team working.
• Minute taking.
• Ability to present and report information in an appropriate, clear format.
• Problem solving skills and ability to respond to sudden unexpected demands.
• Excellent time management skills with the ability to re-prioritise.

Desirable

• Ability to pull together draft reports, data and letters.