Job summary
Are you passionate about wanting to make a
positive difference to the lives of people who live in Gloucestershire?
Do you aim to be part of a friendly and
encouraging team who support professional development and innovative thinking
at system level?
Could you use your project management skills,
strong patient focus and professional enthusiasm to help drive and deliver
results to make a real difference to clinical programmes within NHS
Gloucestershire?
Then you are
the person to join our team.
Main duties of the job
An exciting opportunity has arisen for a Project Officer in the Strategy and Transformation Directorate at Gloucestershire Integrated Care Board, where you will help clinical programmes deliver national and local NHS priorities under the guidance of Project and Programme managers. Robust administrative skills and a working knowledge of project management processes will be essential.
You will design, support, and maintain project documents, data collection systems, and interpret information. It is essential that you have excellent knowledge of IT systems and software programmes and are good with numbers to analyse data.
We are looking for an enthusiastic and flexible individual that can bring:
Delivery Focusable to provide high quality support using best practice project management approaches and facilitating documents management and reporting,
Organisationcoordinate an effective review and challenge process across projects to ensure performance and delivery of key objectives,
Collaborationworking closely with clinicians, key partners, and stakeholders to deliver improvements in health and care for the Gloucestershire population.
This is a varied and stimulating role with plenty of opportunity for further professional development.
If you would like to discuss this post prior to applying, please contact Frances Beavis at frances.beavis@nhs.net
About us
Our NHS Gloucestershire
Integrated Care Board (NHS Gloucestershire) is responsible for planning and
buying services to meet the health needs of local people. It also
brings partners together to ensure the counties NHS provides the best possible
care. Alongside our communities, we want to improve health, improve access to
high quality care and support when needed and make Gloucestershire a better
place for the future.
NHS Gloucestershire ICB
had the best staff survey result in 2023 for proportion of staff who would
recommend it as a place to work.
More information about our organisation can be found here: NHS Gloucestershire ICB (nhsglos.nhs.uk)
Job description
Job responsibilities
Key Responsibilities
Project Support under delegation from Programme and Project Managers
To undertake and support project management processes for the CPG Teams.
Undertake information/project analysis/evaluation tasks.
Contribute to information and records management.
Liaise with Business Intelligence colleagues across the Integrated Care System (ICS) to request, analyse and report on healthcare related data.
Maintain data collection systems and processes for effective use by the team to support project/programme meeting discussions and priority planning.
Present project updates at Programme/Project meetings.
Support development and maintenance of project documentation including project plans, data collection, risk, and issues logs.
Support with maintaining governance structures of projects via internal and external processes including risk escalation or approval processes.
Undertake as required exploration of research publications/guidance/policies/journals to support with assuring that CPG priorities and strategies are aligned appropriately.
Organise and support any project evaluation, benefits realisation, and gap analysis work.
Lead on specific workstreams or small projects as required, reporting into a Project/Programme Manager.
Maintain and report on project budgets by working closely with CPG Manging Accountants and ICB Finance Team.
Job description
Job responsibilities
Key Responsibilities
Project Support under delegation from Programme and Project Managers
To undertake and support project management processes for the CPG Teams.
Undertake information/project analysis/evaluation tasks.
Contribute to information and records management.
Liaise with Business Intelligence colleagues across the Integrated Care System (ICS) to request, analyse and report on healthcare related data.
Maintain data collection systems and processes for effective use by the team to support project/programme meeting discussions and priority planning.
Present project updates at Programme/Project meetings.
Support development and maintenance of project documentation including project plans, data collection, risk, and issues logs.
Support with maintaining governance structures of projects via internal and external processes including risk escalation or approval processes.
Undertake as required exploration of research publications/guidance/policies/journals to support with assuring that CPG priorities and strategies are aligned appropriately.
Organise and support any project evaluation, benefits realisation, and gap analysis work.
Lead on specific workstreams or small projects as required, reporting into a Project/Programme Manager.
Maintain and report on project budgets by working closely with CPG Manging Accountants and ICB Finance Team.
Person Specification
Planning skills
Essential
- Excellent time management skills with the ability to re-prioritise.
- Skills for supporting project management.
- Evidence of working to deadlines and creating project or action plans.
Qualifications
Essential
- Educated to NVQ 3 level in a relevant subject or equivalent level of qualification or significant equivalent previous proven experience.
- Intermediate knowledge of IT systems and software programmes such as Microsoft Outlook, Word, Excel, PowerPoint, MS Teams. In addition, experience of using a range of platforms for promotion content creation.
- Significant administrative/ secretarial experience including initiating and maintaining office systems.
- Demonstrable experience in dealing with the public and dealing with sensitive and confidential information.
- Understanding of Confidentiality and Data Protection Act.
- Knowledge of NHS issues and challenges.
- Previous experience of working in the NHS.
Desirable
- Intermediate knowledge of IT systems and software programmes such as Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
- Experience of working on projects.
- Knowledge of Project Management processes.
- Experience of Organising and administering meetings.
Communication skills
Essential
- Clear communicator with excellent writing and data entry skills.
- Able to present to a wide range of stakeholders.
- Ability to work under pressure in a busy working environment and able to multi-task.
- Effective team working.
Desirable
- Minute taking.
- Ability to pull together draft reports, data, and letters.
Analytical
Essential
- Ability to collate, interpret, and report information in an appropriate, clear format to a wide range of stakeholders.
- Advanced numerical skills.
Desirable
- Problem solving skills and ability to respond to sudden unexpected demands.
Equality and Diversity
Essential
- Understanding of and commitment to equality of opportunity and good working relationships.
Autonomy
Essential
- Ability to work without direct supervision.
- Able to work on own initiative, organising and prioritising own and other workloads to changing and often tight deadlines.
- Able to prioritise work and support colleagues when under pressure if appropriate.
Person Specification
Planning skills
Essential
- Excellent time management skills with the ability to re-prioritise.
- Skills for supporting project management.
- Evidence of working to deadlines and creating project or action plans.
Qualifications
Essential
- Educated to NVQ 3 level in a relevant subject or equivalent level of qualification or significant equivalent previous proven experience.
- Intermediate knowledge of IT systems and software programmes such as Microsoft Outlook, Word, Excel, PowerPoint, MS Teams. In addition, experience of using a range of platforms for promotion content creation.
- Significant administrative/ secretarial experience including initiating and maintaining office systems.
- Demonstrable experience in dealing with the public and dealing with sensitive and confidential information.
- Understanding of Confidentiality and Data Protection Act.
- Knowledge of NHS issues and challenges.
- Previous experience of working in the NHS.
Desirable
- Intermediate knowledge of IT systems and software programmes such as Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
- Experience of working on projects.
- Knowledge of Project Management processes.
- Experience of Organising and administering meetings.
Communication skills
Essential
- Clear communicator with excellent writing and data entry skills.
- Able to present to a wide range of stakeholders.
- Ability to work under pressure in a busy working environment and able to multi-task.
- Effective team working.
Desirable
- Minute taking.
- Ability to pull together draft reports, data, and letters.
Analytical
Essential
- Ability to collate, interpret, and report information in an appropriate, clear format to a wide range of stakeholders.
- Advanced numerical skills.
Desirable
- Problem solving skills and ability to respond to sudden unexpected demands.
Equality and Diversity
Essential
- Understanding of and commitment to equality of opportunity and good working relationships.
Autonomy
Essential
- Ability to work without direct supervision.
- Able to work on own initiative, organising and prioritising own and other workloads to changing and often tight deadlines.
- Able to prioritise work and support colleagues when under pressure if appropriate.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
