Job summary
An exciting opportunity has arisen for an experienced, highly organised, enthusiastic and self-motivated individual to join our Governance and Corporate Affairs Team in the Birmingham and Solihull Integrated Care Board (ICB). The role will work closely with the Head of Legal Services, the Associate Director of Governance and Corporate Affairs, and the Secretary to the Board to support the ICB's management of legal cases and corporate activities.
The successful candidate will have experience supporting multiple complex processes, for example board committees and legal cases, as well as providing direct support to senior staff members.
Excellent communication skills are essential as well as the ability to work on your own initiative with a high degree of autonomy and minimal supervision. Attention to detail and the ability to produce error free documents are critically important and need to be maintained even in times of pressure.
Candidates must have experience of supporting high level meetings including compiling agendas and associated papers along with exemplary minute taking skills. Strong team working and cross-cover for colleagues will be required.
Candidates must have a high level of proficiency in Microsoft packages
The positions will be based at the ICB Headquarters in Birmingham City Centre although travel to other sites may be required.
This is a full-time post (37.5hrs per week) following a Hybrid working model.
Main duties of the job
Corporate Governance:
Support the Associate Director of Governance and Corporate Affairs in planning and facilitating key meetings and activities in order to maintain the highest levels of corporate governance.
Support the Board Secretary to provide comprehensive administrative service, including high quality documentation of activities, to the Board and its committees.
To work closely with members of the Non-Executive and Executive Team to ensure the Board meets its obligations and is compliant with the NHS regulatory framework.
To provide personal assistant support to the Associate Director of Governance and Corporate Affairs that includes diary management and provide the appropriate support to Board meetings and Committees.
Legal Services:
Work alongside the Head of Legal Services to support the delivery of legal services for NHS BSOL ICB and the Office of the West Midlands.
Diary management for the Head of Legal services.
Maintenance of the legal services forward planner, keeping accurate records of legal meetings, court hearings, court attendance dates, round table meetings and training/development sessions and other legal related activities.
Maintenance of up to date case files on behalf of the Head of Legal services
Support the development of the legal service procedures and systems including the legal expenditure and performance management system and risk register.
About us
Birmingham and Solihull Integrated Care System brings together local NHS, councils and voluntary, community and faith sectors to better serve our communities. With a population of circa 1.55 million, our vision is for BSOL to be the healthiest place to live and work, driving equity in life chances and health outcomes for everyone. For an chance to be part of the fantastic opportunity we have as an Integrated Care System, apply for this role today.
As a member of our system you will actively demonstrate system values in all that you do. You will be driven to address health inequalities and create an environment that is inclusive for all people.
In return NHS Birmingham and Solihull can offer you the opportunity to thrive and develop in a team that is supportive, ambitious and inclusive. You will have plenty of opportunities to build your skills and experience, with a chance to work with colleagues across our five Provider Trusts, two Local Authorities, voluntary organisations, Integrated Care Board (ICB) and NHS England to truly effect change and add value.
We know that diversity fosters creativity and innovation and are committed to challenging discrimination, promoting equality of opportunity for all, being a fair and inclusive employer, and creating a place of work in which all of us feel we belong.
Job description
Job responsibilities
For further details and information about the job role and person specification, please see the attached JD document.
Job description
Job responsibilities
For further details and information about the job role and person specification, please see the attached JD document.
Person Specification
Education / Training / Qualifications
Essential
- Degree level education or equivalent knowledge
- Management/Secretarial or equivalent training/ experience
Desirable
Knowledge and Experience
Essential
- Extensive experience of working as a PA/ Secretary at Director level senior manager level
- Experience of working in a large organisation.
- Experience of working under pressure, with strict deadlines and dealing with a range of complex issues, sometimes leading to conflicting priorities.
- Experience of taking Trust Board and Committee or equivalent formal minutes
- Experience of preparing formal meeting papers
- Understanding confidentiality issues when handling client data, alongside the implications of the Data Protection Act
- Knowledge of record keeping standards
- Ability to work within a team environment and display initiative when necessary
- Strong attention to detail and able to produce accurate and detailed work
Desirable
- Experience of working in a Board Secretariat environment.
- Experience as a paralegal, or working within legal services
- Experience of working in the NHS
- Experience of a wide range of NHS procedures and practices
Skills / Abilities
Essential
- Excellent organisation skills with the ability to deal with competing demands and high workloads.
- Excellent communication skills both orally and written
- Ability to be flexible and adaptable and cope with frequent and unpredictable interruptions
- Ability to prioritise and make decision, following clear procedures and using initiative to develop new working methods
- Ability to work autonomously
- Advanced software skills in word, excel and PowerPoint and ability to learn other packages and databases as required.
- Advanced keyboard skills and able to type at least 60wpm
- Ability to use intranet and internet
Desirable
- Good knowledge of NHS environment
- Basic knowledge of business planning, budgets and financial procedures
- A thorough understanding of confidentiality issues across the NHS
- Ability to work with a multi-disciplinary team and external agencies
- Ability to influence others from a range of professional backgrounds
- Ability to develop, monitor and evaluate admin service provision
- Ability to quickly establish positive working relationships with key stakeholders
Interpersonal skills
Essential
- Team worker
- Confident and polite
- Patient and persistent Self-motivated
Desirable
Equality, Diversity & Inclusion
Essential
- A demonstrable understanding of equality, diversity and inclusion with evidence of personal impact in these areas
Person Specification
Education / Training / Qualifications
Essential
- Degree level education or equivalent knowledge
- Management/Secretarial or equivalent training/ experience
Desirable
Knowledge and Experience
Essential
- Extensive experience of working as a PA/ Secretary at Director level senior manager level
- Experience of working in a large organisation.
- Experience of working under pressure, with strict deadlines and dealing with a range of complex issues, sometimes leading to conflicting priorities.
- Experience of taking Trust Board and Committee or equivalent formal minutes
- Experience of preparing formal meeting papers
- Understanding confidentiality issues when handling client data, alongside the implications of the Data Protection Act
- Knowledge of record keeping standards
- Ability to work within a team environment and display initiative when necessary
- Strong attention to detail and able to produce accurate and detailed work
Desirable
- Experience of working in a Board Secretariat environment.
- Experience as a paralegal, or working within legal services
- Experience of working in the NHS
- Experience of a wide range of NHS procedures and practices
Skills / Abilities
Essential
- Excellent organisation skills with the ability to deal with competing demands and high workloads.
- Excellent communication skills both orally and written
- Ability to be flexible and adaptable and cope with frequent and unpredictable interruptions
- Ability to prioritise and make decision, following clear procedures and using initiative to develop new working methods
- Ability to work autonomously
- Advanced software skills in word, excel and PowerPoint and ability to learn other packages and databases as required.
- Advanced keyboard skills and able to type at least 60wpm
- Ability to use intranet and internet
Desirable
- Good knowledge of NHS environment
- Basic knowledge of business planning, budgets and financial procedures
- A thorough understanding of confidentiality issues across the NHS
- Ability to work with a multi-disciplinary team and external agencies
- Ability to influence others from a range of professional backgrounds
- Ability to develop, monitor and evaluate admin service provision
- Ability to quickly establish positive working relationships with key stakeholders
Interpersonal skills
Essential
- Team worker
- Confident and polite
- Patient and persistent Self-motivated
Desirable
Equality, Diversity & Inclusion
Essential
- A demonstrable understanding of equality, diversity and inclusion with evidence of personal impact in these areas
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
