Job summary
Birmingham and Solihull Integrated Care Board (ICB) have an exciting opportunity for two enthusiastic individuals to come and join the ICB Contracts Team. We are seeking conscientious individuals with a can-do attitude who are committed to delivering high quality administration support. The successful applicants will have excellent communication and organisational skills and a range of administration experience, including minute taking, management of shared email, electronic filing and circulation of contractual reports/documents, diary management, meeting organisation, papers collation and distribution. You must be able to build effective working relationships and be approachable and accessible with a flexible approach to work. You must be a team player and able to work autonomously, using your own initiative. This is an excellent career development opportunity for self-motivated and passionate individuals who wish to pursue an administrative career within the NHS.
Main duties of the job
Main duties of the job
The role is essential to supporting the Contracts Team with the administration duties required to offer high-quality assistance to our providers.
Your duties will include:
- Management of shared email
- Electronic filing and circulation of contractual reports/documents
- Diary management
- Meeting organisation
- Papers collation and distribution
- Meeting minutes and notes taking
- Liaising with provider contacts where required
- Support contract leads and other colleagues as necessary
- Handle financial matters via Oracle system
- Work independently with initiative and minimal supervision
- Prioritise tasks appropriately to meet deadlines
About us
Birmingham and Solihull Integrated Care System brings together local NHS, councils and voluntary, community and faith sectors to better serve our communities. With a population of circa 1.55 million, our vision is for BSOL to be the healthiest place to live and work, driving equity in life chances and health outcomes for everyone. For an chance to be part of the fantastic opportunity we have as an Integrated Care System, apply for this role today.
As a member of our system you will actively demonstrate system values in all that you do. You will be driven to address health inequalities and create an environment that is inclusive for all people.
In return NHS Birmingham and Solihull can offer you the opportunity to thrive and develop in a team that is supportive, ambitious and inclusive. You will have plenty of opportunities to build your skills and experience, with a chance to work with colleagues across our five Provider Trusts, two Local Authorities, voluntary organisations, Integrated Care Board (ICB) and NHS England to truly effect change and add value.
We know that diversity fosters creativity and innovation and are committed to challenging discrimination, promoting equality of opportunity for all, being a fair and inclusive employer, and creating a place of work in which all of us feel we belong.
Job description
Job responsibilities
The Contracts Administrator will be responsible for providing acomprehensive administrative service for all functions delivered through the Contracts Team. The role supports the team with the management ofprojects, gathering information and undertaking enquires as and when isnecessary for the head of department and the wider team.
The post holder will administer and attend identified meetings, includingtaking full minutes or action notes as agreed with the Chair and / or seniormanager(s) who lead the meeting. The role will also provide administrativesupport for designated projects contributing to delivery of the ICBs strategic objectives, as allocated by Senior Managers in the team.The post holder will need to work closely with the Senior Managers tosupport them in working with Clinical Leads to deliver relevant elements ofthe ICBs annual Operational Plan.
Your duties will include:
- Management of shared email
- Electronic filing and circulation of contractual reports/documents
- Diary management
- Meeting organisation
- Papers collation and distribution
- Meeting minutes and notes taking
- Liaising with provider contacts where required
- Support contract leads and other colleagues as necessary
- Handle financial matters via Oracle system
- Work independently with initiative and minimal supervision
- Prioritise tasks appropriately to meet deadlines
Other areas needed within this role include:
- Analytical and Judgement Skills
- Organisation and Planning
- Responsibility for Information Resources
- Responsibility for Research and Development
Job description
Job responsibilities
The Contracts Administrator will be responsible for providing acomprehensive administrative service for all functions delivered through the Contracts Team. The role supports the team with the management ofprojects, gathering information and undertaking enquires as and when isnecessary for the head of department and the wider team.
The post holder will administer and attend identified meetings, includingtaking full minutes or action notes as agreed with the Chair and / or seniormanager(s) who lead the meeting. The role will also provide administrativesupport for designated projects contributing to delivery of the ICBs strategic objectives, as allocated by Senior Managers in the team.The post holder will need to work closely with the Senior Managers tosupport them in working with Clinical Leads to deliver relevant elements ofthe ICBs annual Operational Plan.
Your duties will include:
- Management of shared email
- Electronic filing and circulation of contractual reports/documents
- Diary management
- Meeting organisation
- Papers collation and distribution
- Meeting minutes and notes taking
- Liaising with provider contacts where required
- Support contract leads and other colleagues as necessary
- Handle financial matters via Oracle system
- Work independently with initiative and minimal supervision
- Prioritise tasks appropriately to meet deadlines
Other areas needed within this role include:
- Analytical and Judgement Skills
- Organisation and Planning
- Responsibility for Information Resources
- Responsibility for Research and Development
Person Specification
Essential
Essential
- Educated to at least GCSE level (5 GCSEs including Maths & English), or NVQ 3 level in a relevant subject (or equivalent level of qualification) or equivalent previous proven experience.
- High Level experience in minute taking
- Demonstrable experience in dealing with the public and dealing with sensitive and confidential information
- Experience working within a contracting team
- Ability to work under pressure in a busy working environment and able to multi- task.
Desirable
- Experience
- Experience working within an NHS organisation
essential
Essential
- Demonstrable experience in dealing with the public and dealing with sensitive and confidential information
Desirable
- Experience working within an NHS contracting team
Person Specification
Essential
Essential
- Educated to at least GCSE level (5 GCSEs including Maths & English), or NVQ 3 level in a relevant subject (or equivalent level of qualification) or equivalent previous proven experience.
- High Level experience in minute taking
- Demonstrable experience in dealing with the public and dealing with sensitive and confidential information
- Experience working within a contracting team
- Ability to work under pressure in a busy working environment and able to multi- task.
Desirable
- Experience
- Experience working within an NHS organisation
essential
Essential
- Demonstrable experience in dealing with the public and dealing with sensitive and confidential information
Desirable
- Experience working within an NHS contracting team
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
