Job summary
We have an exciting opportunity for a Project Officer, joining a team dedicated to delivering high quality and tackling health inequalities.
As Project Officer you will undertake a range of key duties providing project officer support for the development and delivery within the localities team. The post holder will provide dedicated project support to help coordinate the work of the team, translate the wishes of the primary care sector in locality plans, track progress of projects and assist in delivery of change across primary care.
Main duties of the job
To include
- Providing high-quality project and administrative support, to in an agreed work portfolio, including reviewing, developing and managing project plan, monitoring progress and risk and issue management / reporting.
- Liaising with the appropriate leads and stakeholders across the organisation and system as required.
- Supporting the workstreams/board meetings and the programme lead.
- Enabling and promoting the effective use of data, information, knowledge, and technology to improve and inform projects and service initiatives within the work portfolio. This will include including providing support to the project clinical and managerial leads to ensure that project outputs are cost effective, delivered on time and to a high quality standard.
- Managing all project returns and reporting, including progress reporting to the Steering Groups and Programme Boards, uploading and presenting data to NHSEI and providing appropriate project delivery updates to service leads and other stakeholders when required.
- Developing, implementing and maintaining a content management system to ensure information is properly managed and is shared across ICB/ICS commissioning leads, primary care, secondary care and NHSE/I as appropriate with oversight and management of all aspects of the projects.
- Supporting team members and stakeholders by devising and delivering required training in relevant project areas.
About us
Birmingham and Solihull Integrated Care System brings together local NHS, councils and voluntary, community and faith sectors to better serve our communities. With a population of circa 1.3 million, our vision is for Birmingham and Solihull to be the healthiest place to live and work, driving equity in life chances and health outcomes for everyone. For a chance to be part of the fantastic opportunity we have as an Integrated Care System, apply for this role today.
The ICB is committed to having a workforce which is representative of the population of Birmingham and Solihull. Our current staffing profile demonstrates that we are not as representative as we would like to be at this level within the organisation. We would actively welcome applications from males and black and minority ethnic for this role.
The ICB is registered as a Disability Confident Employer. We actively welcome applications from applicants with a disability and commit to shortlisting all such suitable applicants who meet the essential criteria for an interview. Please let us know of any reasonable adjustments you require in order to participate in the recruitment process.
Job description
Job responsibilities
- Communicate, establish, and maintain constructive relationships with a broad spectrum of key stakeholders, gaining their cooperation to support successful delivery of programmes of work within the portfolio in agreement with the function managers and the Head of GP Sustainability.
- Participate in relevant internal and external working groups/projectsto provide information/analytical advice and expertise to the teamand wider stakeholders.
- Develop and share a clear communication plan for the service toensure the ongoing delivery of the project objectives for the project.
- Create and present information, including complex issues through thedevelopment of briefings and reports to a wide range of internal andexternal stakeholders.
- Prepare and produce concise yet insightful communications fordissemination to senior stakeholders and a broad range of stakeholders as required relating to project.
- Develop and assist in the maintenance of project documentation to monitor progress and resources.
- Contribute to performance improvement, taking a lead for identified areas and actions where agreed.
- Provide coordination of and participate in relevant internal and external working groups and provide project advice, expertise and support where requested.
- Work directly with GP practices within projects and support appropriate management and recording of information.
- Work directly with the programme and clinical lead to support theprogramme meetings and outcomes and support appropriate management and recording of information.
- Provide relevant and timely specialist advice and guidance on own portfolio of projects/function.
- Work with members of the internal and external teams to investigate the causes of any variance from target/plan and proactively contribute to the implementation of solutions.
- Management of a risk and issues tracking mechanism and its proactive resolution and escalation processes.
- Contribute to the strategic planning of the broad range of complex projects and activities, identifying interdependencies across projects/functions, potential impacts on wider organisation, resource requirements and building in contingency and adjustments as necessary.
- Contribute to the development of performance and governance strategies in line with the national networks and implementation.
- Contribute to short, medium and long term business plans, achieving quality outcomes.
Please refer to the Job Description for more details.
Job description
Job responsibilities
- Communicate, establish, and maintain constructive relationships with a broad spectrum of key stakeholders, gaining their cooperation to support successful delivery of programmes of work within the portfolio in agreement with the function managers and the Head of GP Sustainability.
- Participate in relevant internal and external working groups/projectsto provide information/analytical advice and expertise to the teamand wider stakeholders.
- Develop and share a clear communication plan for the service toensure the ongoing delivery of the project objectives for the project.
- Create and present information, including complex issues through thedevelopment of briefings and reports to a wide range of internal andexternal stakeholders.
- Prepare and produce concise yet insightful communications fordissemination to senior stakeholders and a broad range of stakeholders as required relating to project.
- Develop and assist in the maintenance of project documentation to monitor progress and resources.
- Contribute to performance improvement, taking a lead for identified areas and actions where agreed.
- Provide coordination of and participate in relevant internal and external working groups and provide project advice, expertise and support where requested.
- Work directly with GP practices within projects and support appropriate management and recording of information.
- Work directly with the programme and clinical lead to support theprogramme meetings and outcomes and support appropriate management and recording of information.
- Provide relevant and timely specialist advice and guidance on own portfolio of projects/function.
- Work with members of the internal and external teams to investigate the causes of any variance from target/plan and proactively contribute to the implementation of solutions.
- Management of a risk and issues tracking mechanism and its proactive resolution and escalation processes.
- Contribute to the strategic planning of the broad range of complex projects and activities, identifying interdependencies across projects/functions, potential impacts on wider organisation, resource requirements and building in contingency and adjustments as necessary.
- Contribute to the development of performance and governance strategies in line with the national networks and implementation.
- Contribute to short, medium and long term business plans, achieving quality outcomes.
Please refer to the Job Description for more details.
Person Specification
Autonomy
Essential
- Demonstrated capabilities to manage own workload and make informed decisions in the absence of required information, working to tight and often changing timescales
Planning Skills
Essential
- Demonstrated capability to plan over short, medium and long -term timeframes and adjust plans and resource requirements accordingly
- Experience of setting up and implementing internal processes and procedures
Interpersonal Skills
Essential
- You conduct yourself in a caring and considerate manner at all times
- You are respectful to others and listen to others. You operate with openness and honesty and ensure you are approachable in conducting your role.
- Professionalism and understanding difference is key.
- The promotion of equality of opportunity and good working relations (providing practical leadership
Knowledge
Essential
- Comprehensive knowledge of project principles, techniques and tools, such as Prince 2 Foundation and Microsoft Project
- Understanding of the public sector
Skills & Abilities
Essential
- Putting the long -term health, social care and well -being needs of the population first ("system first")
- Working collaboratively with other leaders to achieve excellence in everything we do in Bsol
- Holding myself and others to account for delivering better outcomes
- Being inclusive, supportive and empowering at all times
- Engaging and enabling those working towards the aims we have as a collective
- Ability to maintain high standards of work during unpredictable and changing environments, where there may be competing priorities
Education Training / Qualitfications
Essential
- Educated to degree level in relevant subject or equivalent level qualification or significant experience of working at a similar level in specialist area
- Post-graduate degree in Management Studies or equivalent
- Evidence of continued professional development
Experience
Essential
- Significant experience of successfully operating in a politically sensitive environment
- Experience of drafting briefing papers and correspondence at SMT level
- Experience of managing risks and issues, reporting on these and escalating where necessary
- Demonstrated experience of coordinating projects in complex and challenging environments
Desirable
- Experience of monitoring budgets and business planning processes
- Demonstrated experience in a Healthcare environment
Equality, Diversity & Inclusion
Essential
- A demonstrable understanding of equality, diversity and inclusion with evidence of personal impact in these areas
Mobility
Essential
- Ability to travel across sites as required
Person Specification
Autonomy
Essential
- Demonstrated capabilities to manage own workload and make informed decisions in the absence of required information, working to tight and often changing timescales
Planning Skills
Essential
- Demonstrated capability to plan over short, medium and long -term timeframes and adjust plans and resource requirements accordingly
- Experience of setting up and implementing internal processes and procedures
Interpersonal Skills
Essential
- You conduct yourself in a caring and considerate manner at all times
- You are respectful to others and listen to others. You operate with openness and honesty and ensure you are approachable in conducting your role.
- Professionalism and understanding difference is key.
- The promotion of equality of opportunity and good working relations (providing practical leadership
Knowledge
Essential
- Comprehensive knowledge of project principles, techniques and tools, such as Prince 2 Foundation and Microsoft Project
- Understanding of the public sector
Skills & Abilities
Essential
- Putting the long -term health, social care and well -being needs of the population first ("system first")
- Working collaboratively with other leaders to achieve excellence in everything we do in Bsol
- Holding myself and others to account for delivering better outcomes
- Being inclusive, supportive and empowering at all times
- Engaging and enabling those working towards the aims we have as a collective
- Ability to maintain high standards of work during unpredictable and changing environments, where there may be competing priorities
Education Training / Qualitfications
Essential
- Educated to degree level in relevant subject or equivalent level qualification or significant experience of working at a similar level in specialist area
- Post-graduate degree in Management Studies or equivalent
- Evidence of continued professional development
Experience
Essential
- Significant experience of successfully operating in a politically sensitive environment
- Experience of drafting briefing papers and correspondence at SMT level
- Experience of managing risks and issues, reporting on these and escalating where necessary
- Demonstrated experience of coordinating projects in complex and challenging environments
Desirable
- Experience of monitoring budgets and business planning processes
- Demonstrated experience in a Healthcare environment
Equality, Diversity & Inclusion
Essential
- A demonstrable understanding of equality, diversity and inclusion with evidence of personal impact in these areas
Mobility
Essential
- Ability to travel across sites as required
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
