Estates Support Officer - Leasing

South West London Integrated Care Board

This job is now closed

Job summary

The post-holder will provide comprehensive and efficient business support to the SWL Estates team. The role will work as part of the Estates team providing support to the Deputy Director of Estates, Lead Estates Managers and Premises Control Manager. This role will support the leases and rent review function for approximately 200 primary care premises in SWL, and is included in the staff structures agreed as part of the management cost savings programme. Practice rent reviews are required legally and are a core function of the ICB. This role ensures that they are processed and in a timely manner, and that the ICB is not overcharged for rent reimbursement

Main duties of the job

To provide business support the SWL Estates team as a whole, including support for the SWL and Place Estates meetings and ensuring that papers, minutes and diaries are organised and coordinated.

To be responsible for collating and maintaining property information to ensure that an up-to-date and comprehensive lease database is held for the system.

To provide analytical support to the Lead Estates Managers and Premises Control Manager to support the understanding of the estate in SWL and occupied by SWL trust and primary care providers.

To support preparation of monthly reporting of ICS projects to SWL Estates forums and to NHSE.

To support the Improvement Grant application process, including maintaining a clear tracker of improvement grants to support the in-year process as well as holding a historic record of outcomes.

About us

NHS South West London Integrated Care Board (ICB), as part of South West London Integrated Care System (ICS), is a partnership of organisations that come together to plan and deliver joined up health and care services to improve the lives of people in our six boroughs: Croydon, Merton, Kingston, Richmond, Sutton and Wandsworth.

Each ICS consists of two statutory elements:

an Integrated Care Board, bringing the NHS together with its partners locally to improve health and care services
an Integrated Care Partnership (ICP): the broad alliance of organisations and representatives concerned with improving the care, health and wellbeing of the population, jointly convened by the ICB and local authorities in the area.

ICBs are statutory NHS bodies responsible for planning and allocating resources to meet the four core purposes of integrated care systems (ICSs):

to improve outcomes in population health and healthcare;
tackle inequalities in outcomes, experience and access;
enhance productivity and value for money and;
help the NHS support broader social and economic development.

NHS South West London Integrated Care Board decides how the South West London NHS budget is spent and develops plans to improve people's health, deliver higher quality care, and better value for money.

Date posted

20 March 2025

Pay scheme

Agenda for change

Band

Band 5

Salary

£34,521 to £41,956 a year Per Annum inclusive of Outer HCAS

Contract

Permanent

Working pattern

Full-time

Reference number

491-SWLF18-C

Job locations

Estates Team (930271) L4

120 The Broadway

London

SW19 1RH

Job description

Job responsibilities

Please refer to the Job Description for full details, roles and responsibilities are also indicated in the main duties of the job.

To support the coordination of planning consultation responses to SWL boroughs.

To manage the CMR1, District Valuer instruction and Valuation and acceptance or dispute/appeal processes involving communications with key internal and external stakeholders.

To implement the Local Dispute Resolution (LDR) & liaising with NHS Resolution, as Appropriate

To utilise and adapt template documents used in the rent review process e.g. notification letters and VFM reports

To be responsible for maintaining and keeping a live database up-to-date, detailing the present position of reviews for each practice and where the review is in the process

To maintain practice level folders with correspondence relating to each rent review

To monitor daily and manage a generic email box for premises queries SWL on a day to day basis, used by multiple stakeholders, and to respond to practice queries seeking advice from the wider SWL Estates team as necessary.

To ensure value for money for the ICB in applying rules relating to the reimbursement to primary care premises for costs incurred relating to rent, rates, water and clinical waste.

To process reimbursement claims for rent, business rates and water rates on a monthly basis.