Job summary
An exciting opportunity has arisen to recruit an experienced Estates Projects Manager to the South WestLondon ICB IT team.The role of an Estates focused IT Project Manager as part of the SWL IT team is pivotal in supporting theDigital Operational Portfolio and Estates Infrastructure transformation projects/programmes. This is to ensurethe successful delivery of specific IT/Estates related schemes contributing to a mature estate's workplaceacross South West London.The key focus will be on the implementation of various estates schemes including those with specific fundingstreams, IT initiatives, internal ICB priorities and any NHSE mandated schemes. This will include extensive coordination and collaborative working with internal IT teams, IT PMO teams, Primary Care, GP practices, IT partner organisations and suppliers
Main duties of the job
Manage, deliver, and hold accountability for assigned IT PMO estate's portfolio / projects.Adhere to ICB internal process to produce estates quotes as necessary ensuring governance aroundfinancial conduct, processes and any internal sign-off.Organising the project management structure and workstreams for each individual project / portfolioactivity.Create and maintain good working relationships with teams within IT and help support peers resolvingestates issues requiring IT intervention.Be a specialist point of contact and provide expert guidance on estates schemes based on experienceand ensure key stakeholders are kept up to date and sign off on any new project initiation.Attendance on all PMO related calls requiring close working with multiple internal service linesimparting and communicating complex information.
About us
NHS South West London Integrated Care Board (ICB), as part of South West London Integrated Care System(ICS), is a partnership of organisations that come together to plan and deliver joined up health and care services to improve the lives of people in our six boroughs: Croydon, Merton, Kingston, Richmond, Sutton and Wandsworth.Each ICS consists of two statutory elements:
an Integrated Care Board, bringing the NHS together with its partners locally to improve health andcare servicesan Integrated Care Partnership (ICP): the broad alliance of organisations and representativesconcerned with improving the care, health and wellbeing of the population, jointly convened by theICB and local authorities in the area.ICBs are statutory NHS bodies responsible for planning and allocating resources to meet the four corepurposes of integrated care systems (ICSs):to improve outcomes in population health and healthcare;tackle inequalities in outcomes, experience and access;enhance productivity and value for money and;help the NHS support broader social and economic development.NHS South West London Integrated Care Board decides how the South West London NHS budget is spent anddevelops plans to improve people's health, deliver higher quality care, and better value for money.
Job description
Job responsibilities
See Job Description and Person Specification
Duties and Responsibilities
The post holder will undertake the following duties and responsibilities.Create and maintain good working relationships with teams within IT and help support peers resolving estates issues requiring IT intervention. Be a specialist point of contact and provide expert guidance on estates schemesbased on experience and ensure key stakeholders are kept up to date and sign off on any new project initiation.Attendance on all PMO related calls requiring close working with multiple internalservice lines imparting and communicating complex information.Manage, deliver, and hold accountability for assigned IT PMO estates portfolio / projects.Adhere to ICB internal process to produce estates quotes as necessary ensuring governance around financial conduct, processes and any internal sign-off.Organising the project management structure and workstreams for each individualproject / portfolio activity.Overseeing the full implementation of the projects ensuring delivery againstestablished milestones to time.Liaison with 3rd party suppliers, estates leads, PCN leads, GP practice managersand other stakeholders relevant to the estates initiative. Imparting complex IT estates information persuading and gaining buy in from parties where there is disagreement on the way forward.Budgetary management including reporting as part of project governance to finance /ITPB / local checkpoints.Develop business cases / PIDs utilising experience to alert on any key risks, workingwith Estates leads as required.Analyse, prepare and present (inline with current ICB templates) key projectgovernance artifacts (not limited to) such as lessons learnt log, RAID log, highlight reports, exception reports.Help to keep the PMO portfolio updated with progress of all related works ensuringSMT teams are able to report on progress when required.Setup / chair / attend (as required) any IT PMO/ Programme / Project level meetingswith relevant audience.Work with finance teams to raise any relevant POs or invoice queries ensuring leadsare notified of progress and any risk to timelines.Work with internal asset / logistics teams to be able to report on any stock levels or supplier hardware quotations including updated pricing or delivery mechanisms.Attend Premise Control Group meetings (as required) to ensure IT Estatesrequirements are catered for or understood by the wider directorates.Ensure adherence to cabling standards and relevant systems as widely used within the ICB.
Job description
Job responsibilities
See Job Description and Person Specification
Duties and Responsibilities
The post holder will undertake the following duties and responsibilities.Create and maintain good working relationships with teams within IT and help support peers resolving estates issues requiring IT intervention. Be a specialist point of contact and provide expert guidance on estates schemesbased on experience and ensure key stakeholders are kept up to date and sign off on any new project initiation.Attendance on all PMO related calls requiring close working with multiple internalservice lines imparting and communicating complex information.Manage, deliver, and hold accountability for assigned IT PMO estates portfolio / projects.Adhere to ICB internal process to produce estates quotes as necessary ensuring governance around financial conduct, processes and any internal sign-off.Organising the project management structure and workstreams for each individualproject / portfolio activity.Overseeing the full implementation of the projects ensuring delivery againstestablished milestones to time.Liaison with 3rd party suppliers, estates leads, PCN leads, GP practice managersand other stakeholders relevant to the estates initiative. Imparting complex IT estates information persuading and gaining buy in from parties where there is disagreement on the way forward.Budgetary management including reporting as part of project governance to finance /ITPB / local checkpoints.Develop business cases / PIDs utilising experience to alert on any key risks, workingwith Estates leads as required.Analyse, prepare and present (inline with current ICB templates) key projectgovernance artifacts (not limited to) such as lessons learnt log, RAID log, highlight reports, exception reports.Help to keep the PMO portfolio updated with progress of all related works ensuringSMT teams are able to report on progress when required.Setup / chair / attend (as required) any IT PMO/ Programme / Project level meetingswith relevant audience.Work with finance teams to raise any relevant POs or invoice queries ensuring leadsare notified of progress and any risk to timelines.Work with internal asset / logistics teams to be able to report on any stock levels or supplier hardware quotations including updated pricing or delivery mechanisms.Attend Premise Control Group meetings (as required) to ensure IT Estatesrequirements are catered for or understood by the wider directorates.Ensure adherence to cabling standards and relevant systems as widely used within the ICB.
Person Specification
Education / Qualifications
Essential
- Educated to degree level in relevant subject or equivalent level qualification or significant experience of working at a similar level in specialist area;
- Post-graduate degree in relevant subject
- Certification in Prince 2 and/ or APM/PMI Body of knowledge or equivalent experience of working with these methodologies
- Evidence of continued professional development
Knowledge and Experience
Essential
- Demonstrated experience of co- ordinating projects in complex and challenging environments;
- Substantial experience of managing multiple estates IT and / or change projects to completion in a large complex organisation preferably NHS / healthcare environment Significant experience in estates / IT / NHSE standards for things like cabling, power systems Significant Experience in producing estates quotes obtaining signoff for any estates related quotes including working with 3rd parties to deliver hardware breakdowns Comprehensive knowledge of project lifecycle, principles, techniques and tools e.g. project portfolio trackers, project dashboards, project plans, RAID logs and highlight reports
- Significant experience of successfully operating in a politically sensitive environment
- Experience of managing risks and reporting;
- Experience of drafting briefing papers and correspondence for a senior audience;
- Experience of monitoring budgets and business planning processes;
- Demonstrated experience in a Healthcare environment
- Experience of setting up and implementing internal processes and procedures.
Skills and Abilities
Essential
- Ability to analyse very complex issues where material is conflicting and drawn from multiple sources;
- Numerate and able to understand complex financial issues combined with deep analytical skills;
- Intermediate/advanced Keyboard skill - intermediate/advance ability to use Microsoft Office package
- Comprehensive knowledge of project principles, techniques and tools, such as Prince 2
- Ability to prepare and produce concise communications for dissemination to a broad range of stakeholders as required;
- Demonstrated capability to plan over short, medium and long-term timeframes and adjust plans and resource requirements accordingly;
Person Specification
Education / Qualifications
Essential
- Educated to degree level in relevant subject or equivalent level qualification or significant experience of working at a similar level in specialist area;
- Post-graduate degree in relevant subject
- Certification in Prince 2 and/ or APM/PMI Body of knowledge or equivalent experience of working with these methodologies
- Evidence of continued professional development
Knowledge and Experience
Essential
- Demonstrated experience of co- ordinating projects in complex and challenging environments;
- Substantial experience of managing multiple estates IT and / or change projects to completion in a large complex organisation preferably NHS / healthcare environment Significant experience in estates / IT / NHSE standards for things like cabling, power systems Significant Experience in producing estates quotes obtaining signoff for any estates related quotes including working with 3rd parties to deliver hardware breakdowns Comprehensive knowledge of project lifecycle, principles, techniques and tools e.g. project portfolio trackers, project dashboards, project plans, RAID logs and highlight reports
- Significant experience of successfully operating in a politically sensitive environment
- Experience of managing risks and reporting;
- Experience of drafting briefing papers and correspondence for a senior audience;
- Experience of monitoring budgets and business planning processes;
- Demonstrated experience in a Healthcare environment
- Experience of setting up and implementing internal processes and procedures.
Skills and Abilities
Essential
- Ability to analyse very complex issues where material is conflicting and drawn from multiple sources;
- Numerate and able to understand complex financial issues combined with deep analytical skills;
- Intermediate/advanced Keyboard skill - intermediate/advance ability to use Microsoft Office package
- Comprehensive knowledge of project principles, techniques and tools, such as Prince 2
- Ability to prepare and produce concise communications for dissemination to a broad range of stakeholders as required;
- Demonstrated capability to plan over short, medium and long-term timeframes and adjust plans and resource requirements accordingly;
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.