Finance Coordinator Payables & AOB

Buckinghamshire, Oxfordshire and Berkshire West ICB

The closing date is 10 March 2025

Job summary

An opportunity has arisen for a Finance Coordinator Payables and AOB to join NHS Buckinghamshire Oxfordshire & Berkshire West ICB finance team on permanent basis. The primary aim of the role is to assist in the delivery of excellent financial accounting and control services for Buckinghamshire Oxfordshire and Berkshire West ICB.

Main duties of the job

The role will provide support to the Lead Financial Accountant as required and work closely with other members of the financial accounting and management accounting teams including external stakeholders such as Internal auditors, external auditors and SBS.

The role will provide assistance to all elements of the finance business cycle from monthly reporting to assisting in the production of statutory returns working papers including the ICB annual accounts.

The post holder will be responsible for Aged Creditors and debit balances reporting, month 9 and 12 NHS Organisations agreement of balances (AOB) ensuring material balances are investigated and resolved per NHSE deadlines.

The post holder will be responsible for monitoring and engage budget holders on timely authorisation of invoices ensuring BPPC targets are constantly improved where possible.

The post holder will be responsible for Balance Sheet reconciliation liaising with finance staff on timely clearing of errors.

The post holder will assist Lead Financial Accountant in maintaining the integrity of the General Ledger and provide support with Internal and External Audit process and help maintain a highly efficient and effective Finance Department.

The advert will be closed once the right candidates have applied for this role.

About us

NHS Buckinghamshire, Oxfordshire and Berkshire West (BOB) Integrated Care Board is the statutory NHS organisation responsible for planning and delivering health and care services for the communities of Buckinghamshire, Oxfordshire and Berkshire West.

We work collaboratively with partner organisations including local government, the voluntary, community and social enterprise sector, and people and communities across the BOB Health and Care Integrated Care System (ICS).

Our key priorities are to increase healthy life expectancy and reduce health inequalities for the 1.7 million people who live in our communities.

We value and promote diversity and are committed to equality of opportunity for all. We believe that the best employers are those that reflect the communities they serve. We want to increase the diversity of our NHS leadership and particularly encourage applications from women, people from Black, Asian and Minority Ethnic communities, LGBT communities, younger candidates and from people with lived experience of disability, who we know are all under-represented in these important roles.

Our Values are:

Respectful we are inclusive

Impactful we make a difference

Integrity we are kind and fair

Leadership we encourage leadership

Collaborative we work together in a positive way

Date posted

28 February 2025

Pay scheme

Agenda for change

Band

Band 6

Salary

£37,338 to £44,962 a year

Contract

Permanent

Working pattern

Full-time

Reference number

D9482-ICB-5745TG

Job locations

Bath Road

Reading

RG30 2BA

Job description

Job responsibilities

Release of the payroll target and error suspense files and ensure gross to net (G2N) payroll reconciliations are done on a timely basis, liaising with management accounts on coding od errors as appropriate. This will involve maintaining good relationship with our payroll provider.

Reconcile and keep record of pay overs and confirm to SBS for payment.

Responsible for liaising with Payroll on collecting salary overpayment and monitoring that such arrangements are adhered to.

Responsible for completion of Pension assurance statements and reconciling to reports provided by Payroll.

Responsible for performing monthly Balance Sheet reconciliations to set deadlines ensuring timely clearing of transactions and coordinate this process with relevant finance colleagues.

Responsible for completing VAT reconciliations, liaising with SBS on corrections of transactions and submitting monthly VAT to HMRC.

Responsible for liaising with external VAT consultants on providing information for VAT reviews ensuring identified errors are corrected and communicated to responsible individuals accordingly.

Responsible for monitoring and engage budget holders on timely authorisation of invoices ensuring BPPC targets are constantly improved where possible.

Responsible for Aged Creditors and debit balances reporting, month 9 and 12 NHS Organisations agreement of balances (AOB) ensuring material balances are investigated and resolved per NHSE deadlines.

Responsible for running monthly AOB toolkit analysing grey codes errors and liaising with finance individuals responsible for posting transactions. Updating and reconciling month 9 and 12 AOB toolkit for submission per NHSE deadlines.

Responsible for training budget holders on use of ISFE, run quarterly reports to validate all ISFE and make necessary changes as required.

Assist in the process of uploading Invoice Processing Files (IPFs) and processing of manual payments, main liaison with SBS on ensuring manual payments are allocated to invoices in a timely manner.

Assist in monitoring Finance Helpdesk, resolving queries and escalating contentious queries to Senior Finance Manager.

Responsible for providing requested evidence to Internal auditors and producing year end working papers for external auditors responding to queries as required.

Provide cover to cash management and Accounts Receivables tasks as required.

The job description and person specification will be reviewed on an ongoing basis in accordance with the changing needs of the team and the functions that it supports. The job description is not intended to be exhaustive, and it is likely that duties may be altered from time to time in the light of changing circumstances and after consultation with the post holder.