Buckinghamshire, Oxfordshire and Berkshire West ICB

LTC Project Administrator

Information:

This job is now closed

Job summary

The Integrated Delivery Networks were established to improve health outcomes for patients with Long Term Conditions (LTCs) across the three counties of BOB in line with the NHS Long Term Plan. We are now seeking to appoint a dynamic and motivated project administrator to join the BOB Long Term Conditions Team. The successful candidate will take on a busy and rewarding role within the energetic and friendly LTC team, to provide general administrative support to the Deputy Director of Clinical Programmes and two of the Integrated Delivery Networks (IDNs): Diabetes and Cardiovascular Disease (CVD).

Main duties of the job

The post holder will work directly with the two IDN managers as well as frequent liaison with clinical leads, Senior Responsible Officers (SRO) and Chairs of the Boards. The post holder should ideally have experience of working with director level stakeholders. This is currently a hybrid working role, in the office one to two days a week based in BOB (with flexibility to be in the office if required for additional days for events and meetings on an ad hoc basis), and the rest of the week remote working, at times occasional visits to other sites will be required subject to change as we develop our New Ways of Working Communication and interpersonal skills are essential, as is the ability to carry out tasks on own initiative with excellent planning and organising capabilities. The role is one of continual development and responsibilities will be reviewed periodically in line with the LTC Clinical Programmes and the networks priorities. The postholder must be able to respond to changing demands and reprioritise when necessary. If you would like to have an informal conversation regarding this exciting opportunity, please contact Kiera Walker by email to kiera.walker@nhs.net Please note the closing date is Sunday 29th October 2023. Interviews will be held on Friday 3 November.

About us

In the heart of the Thames Valley is our Integrated Care Board (ICB). It covers the geography across three counties and goes in line with the local authority boundaries of Buckinghamshire, Oxfordshire, Reading, West Berkshire and Wokingham. Our geography covers a population of nearly 1.8 million. While overall in good health and socio-economic condition, alongside affluence we have pockets of severe deprivation. Our constituent organisations include 175 GP surgeries, 5 local authorities, 3 acute hospital trusts, 2 mental health and community providers, 1 ambulance trust and a single operating model across all of this, spending £2.5bn of public money each year. We value and promote diversity and are committed to equality of opportunity for all. We believe that the best organisations are those that reflect the communities they serve. We want to increase the diversity of our NHS leadership and particularly encourage applications from women, people from black and minority ethnic communities, LGBT communities, younger candidates and from people with lived experience of disability, who we know are all under-represented in these important roles.

Details

Date posted

21 September 2023

Pay scheme

Agenda for change

Band

Band 5

Salary

£28,407 to £34,581 a year

Contract

Permanent

Working pattern

Full-time

Reference number

D9482-ICB-5635TG

Job locations

Sandford Gate Office

Littlemore

Oxford

OX4 6LB


Job description

Job responsibilities

The post holder will provide senior administrative support to the work of the LTC Clinical Programmes and IDNs including day to day administration for two of the IDNs and the BOB LTC team.

The post holder will also provide general administration support for the Deputy Director Clinical Programmes (inc diary management).

The post holder will work directly with both IDN managers as well as frequent liaison with clinical leads, Senior Responsible Officers (SRO) and Chairs of the Boards. The post holder should ideally have experience of working with director level stakeholders.

The post holder will be primarily home based but there will be some team days working at an ICB office base. There may also be some travel required to support meetings or events.

The role will require the ability to prioritise the competing demands of supporting two networks and general administration support to ensure an appropriate balance between the diary/meeting schedules.

This role is one of continual development. Responsibilities will be reviewed periodically in line with the LTC Clinical Programmes and Networks priorities and duties may change or new duties be introduced after consultation with the postholder.

Job description

Job responsibilities

The post holder will provide senior administrative support to the work of the LTC Clinical Programmes and IDNs including day to day administration for two of the IDNs and the BOB LTC team.

The post holder will also provide general administration support for the Deputy Director Clinical Programmes (inc diary management).

The post holder will work directly with both IDN managers as well as frequent liaison with clinical leads, Senior Responsible Officers (SRO) and Chairs of the Boards. The post holder should ideally have experience of working with director level stakeholders.

The post holder will be primarily home based but there will be some team days working at an ICB office base. There may also be some travel required to support meetings or events.

The role will require the ability to prioritise the competing demands of supporting two networks and general administration support to ensure an appropriate balance between the diary/meeting schedules.

This role is one of continual development. Responsibilities will be reviewed periodically in line with the LTC Clinical Programmes and Networks priorities and duties may change or new duties be introduced after consultation with the postholder.

Person Specification

Experience

Essential

  • Significant administrative/secretarial experience at senior level, working in a large/busy team and with director level stakeholders.
  • Clear and accurate minute taking at senior level.
  • Experience of dealing with difficult and complex situations and complex diary management.
  • Highest level of integrity and professionalism with demonstrable experience of dealing with sensitive and confidential information.
  • Experience initiating and maintaining office systems.
  • Experience of working with a wide range stakeholders.

Desirable

  • Previous similar role in a healthcare or public sector environment.
  • Experience of working with clinical teams.

Knowledge, Skills & Abilities

Essential

  • Excellent planning and organising capabilities, with exceptional attention to detail.
  • Advanced keyboard skills.
  • Excellent oral and written communication skills with a high level of accuracy across all workstreams.
  • Time management and prioritisation.
  • Advanced knowledge of Microsoft software applications (Outlook, TEAMS, Word, Excel, and PowerPoint etc).
  • Able to respond to changing demands and reprioritise when necessary.
  • Professional telephone manner with the ability to handle and escalate as appropriate.
  • An ability to maintain confidentiality and trust and an awareness of information governance requirements and data protection.
  • Ability to pull together comprehensive draft reports,
  • data and letters.

Qualifications

Essential

  • Educated to A level, NVQ3 or equivalent.
  • Commitment to continuing professional development.
Person Specification

Experience

Essential

  • Significant administrative/secretarial experience at senior level, working in a large/busy team and with director level stakeholders.
  • Clear and accurate minute taking at senior level.
  • Experience of dealing with difficult and complex situations and complex diary management.
  • Highest level of integrity and professionalism with demonstrable experience of dealing with sensitive and confidential information.
  • Experience initiating and maintaining office systems.
  • Experience of working with a wide range stakeholders.

Desirable

  • Previous similar role in a healthcare or public sector environment.
  • Experience of working with clinical teams.

Knowledge, Skills & Abilities

Essential

  • Excellent planning and organising capabilities, with exceptional attention to detail.
  • Advanced keyboard skills.
  • Excellent oral and written communication skills with a high level of accuracy across all workstreams.
  • Time management and prioritisation.
  • Advanced knowledge of Microsoft software applications (Outlook, TEAMS, Word, Excel, and PowerPoint etc).
  • Able to respond to changing demands and reprioritise when necessary.
  • Professional telephone manner with the ability to handle and escalate as appropriate.
  • An ability to maintain confidentiality and trust and an awareness of information governance requirements and data protection.
  • Ability to pull together comprehensive draft reports,
  • data and letters.

Qualifications

Essential

  • Educated to A level, NVQ3 or equivalent.
  • Commitment to continuing professional development.

Employer details

Employer name

Buckinghamshire, Oxfordshire and Berkshire West ICB

Address

Sandford Gate Office

Littlemore

Oxford

OX4 6LB


Employer's website

https://www.bucksoxonberksw.icb.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Buckinghamshire, Oxfordshire and Berkshire West ICB

Address

Sandford Gate Office

Littlemore

Oxford

OX4 6LB


Employer's website

https://www.bucksoxonberksw.icb.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Kiera Walker

kiera.walker@nhs.net

Details

Date posted

21 September 2023

Pay scheme

Agenda for change

Band

Band 5

Salary

£28,407 to £34,581 a year

Contract

Permanent

Working pattern

Full-time

Reference number

D9482-ICB-5635TG

Job locations

Sandford Gate Office

Littlemore

Oxford

OX4 6LB


Supporting documents

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