Job summary
An
exciting and challenging opportunity has arisen for a PMO Manager to join the
newly formed Strategy and Planning Business Unit (BU) at the Leeds ICB.
The
purpose of the Strategy and Planning BU is to develop partnership strategy
and translate into delivery plans. Work with partners and Population and Care
Delivery Boards to agree jointly the strategic priorities for the Leeds
Health and Care Partnership (LHCP). Lead the identification of key
transformation programmes/strategic initiatives and with colleagues in the
Pathway and System Integration (PSI) BU coordinate the development and
delivery of them for the LHCP.
This
post is a key role in the transformation and modernisation of the
organisational way of working and will directly support the Senior PMO Manager
to provide effective and robust project practices and standards across the ICB ensuring they are aligned
with organisational priorities and objectives.
A
key attribute of any prospective candidate is willingness to find practical
solutions to improve existing working practices to ensure project processes
and standards are delivered with a high level of stakeholder support.
If
you are an astute, enthusiastic individual with a keen eye for detail who
thrives from working in a fast paced ever-changing environment, we would like
to hear from you.
Main duties of the job
As
a PMO Manager, the post holder will work as part of a small innovative team
working with colleagues across business units to manage and track the
progress and impact of projects within the Leeds ICB portfolio.
The
PMO Manager will support the PMO function to enable the ICB to manage,
monitor and communicate the collective set of projects and financial
initiatives against plans.
As
part of the PMO Manager workplan, the post holder will have a key focus on:
Analysing and reporting on project
and programme data set trends in line with prioritisation, cost savings,
resourcing, benefits, and key milestones.
Ensuring project parameters meet
organisation agreed-upon needs and expectations.
Working with project teams and
providing suggestions or solutions to issues when needed and liaising about
the status and progress of projects.
Co-designing and implementing
project management strategies, based on templates and toolsets that the
Project Management community and wider ICB will adopt.
Leading reviews across projects and
programmes, making actionable recommendations when changes are required to
processes and methodologies to ensure they remain in line with best practice
and lessons learnt.
About us
NHS
West Yorkshire ICB is responsible for improving population health and reducing
inequalities to meet the diverse health needs of its population and is part of
the West Yorkshire Health and Care Partnership which includes organisations,
local councils, health and care providers and voluntary, community and social
enterprise organisations.
We
are passionate about creating an inclusive workplace that promotes and values
diversity; we see this as a strength and part of our founding mission, values
and behaviours. We know through experience that different ideas, perspectives
and backgrounds create a stronger and more creative work environment that
delivers patient outcomes.
We
are committed to creating the best place to work, where your contribution is
valued, your wellbeing is supported and all our colleagues can reach their full
potential. We welcome and encourage applications from all areas of the
community, who meet the criteria for the role, regardless of their protected
characteristics.
We operate
a Carer friendly working environment that is supportive and inclusive. We
actively encourage Carers to self-identify themselves and are offered a working
Carer passport.
As a Mindful
Employer we are positive and enabling towards all employees and job applicants
with a mental health condition.
We are a Disability
Confident Employer and commit to shortlisting suitable applicants who meet the
essential criteria for an interview.Please inform
us of any adjustments you may require.
Job description
Job responsibilities
As
a key member of the Portfolio Management Office, the post holder will be
embedded to implement and apply knowledge of PMO activities for the benefit
of organisational strategic initiatives, using skills and experience to
support the successful delivery of transformational change.
Reporting
to the Senior PMO Manager, the PMO Manager will support the leadership team
as a central source of truth through the collation and analysis of project and
programme information. This will be combined with advising on the consistent
adoption of best practice standards and processes, tailoring as appropriate.
In doing this the post holder will work in close collaboration with the
Pathway and System Integration (PSI) BU, transformation project teams and
wider stakeholders, building effective working relationships at all levels
and offering consultancy support.
With
an ability to balance priorities, deal with complex project data and work
consultatively with others, the post holder will have the skills to organise
and work to key milestones with limited supervision.
An
autonomous role, where the post holder will have a strong voice in the
direction of the function, looking at continuous improvements and ways to
make processes more efficient.
Key
responsibilities include:
Producing reports based on analysis
of project process, resourcing, and financial metrics for senior leaders
identifying trends, issues, and areas for improvement.
Working with matrix teams and
stakeholders to implement and review project management governance and
priorities based around business strategy and needs.
Monitoring project progress and
performance against established objectives, timelines, and milestones.
Facilitating communication and
collaboration among project team members, stakeholders, and other relevant
parties.
Ensuring adherence to PMO standards
and templates and escalate any issues.
Governance Administration:
Repository and management of project artefacts.
Management and monitoring of
resource planning, project resource allocation and pipeline planning.
Provide advice, guidance and
training on best practice, and methodologies.
The
above is not an exhaustive list, for further details please see the attached
Job Description.
Job description
Job responsibilities
As
a key member of the Portfolio Management Office, the post holder will be
embedded to implement and apply knowledge of PMO activities for the benefit
of organisational strategic initiatives, using skills and experience to
support the successful delivery of transformational change.
Reporting
to the Senior PMO Manager, the PMO Manager will support the leadership team
as a central source of truth through the collation and analysis of project and
programme information. This will be combined with advising on the consistent
adoption of best practice standards and processes, tailoring as appropriate.
In doing this the post holder will work in close collaboration with the
Pathway and System Integration (PSI) BU, transformation project teams and
wider stakeholders, building effective working relationships at all levels
and offering consultancy support.
With
an ability to balance priorities, deal with complex project data and work
consultatively with others, the post holder will have the skills to organise
and work to key milestones with limited supervision.
An
autonomous role, where the post holder will have a strong voice in the
direction of the function, looking at continuous improvements and ways to
make processes more efficient.
Key
responsibilities include:
Producing reports based on analysis
of project process, resourcing, and financial metrics for senior leaders
identifying trends, issues, and areas for improvement.
Working with matrix teams and
stakeholders to implement and review project management governance and
priorities based around business strategy and needs.
Monitoring project progress and
performance against established objectives, timelines, and milestones.
Facilitating communication and
collaboration among project team members, stakeholders, and other relevant
parties.
Ensuring adherence to PMO standards
and templates and escalate any issues.
Governance Administration:
Repository and management of project artefacts.
Management and monitoring of
resource planning, project resource allocation and pipeline planning.
Provide advice, guidance and
training on best practice, and methodologies.
The
above is not an exhaustive list, for further details please see the attached
Job Description.
Person Specification
Qualifications
Essential
- Bachelors degree or equivalent experience.
Desirable
- A strong understanding of project management methodologies such as PRINCE2, Agile, PMP, or others.
- Familiarity with project management software and tools used for planning, monitoring, and reporting.
Experience
Essential
- Prior experience working within a project management office, assisting in project planning, monitoring, and reporting.
- Experience in managing project-related documentation, databases, and information repositories.
Skills & behaviours
Essential
- Ability to analyse project data, identify trends, and generate insights to support decision-making and problem-solving.
- Strong attention to detail to ensure accurate project tracking.
- The ability to convey complex project information to diverse audiences in a clear and concise manner.
- Effective collaboration and interpersonal abilities.
- Exceptional organisational skills to keep project information well-structured and accessible.
- Capable of identifying issues and risks early, proposing solutions, and assisting in the implementation of risk mitigation strategies.
Additional Requirements
Essential
- Mindset focused on finding solutions and overcoming challenges.
- Willingness to tackle problems head-on and explore innovative approaches.
- Keen attention to detail, ensuring accuracy in project tracking, documentation, and reporting.
Person Specification
Qualifications
Essential
- Bachelors degree or equivalent experience.
Desirable
- A strong understanding of project management methodologies such as PRINCE2, Agile, PMP, or others.
- Familiarity with project management software and tools used for planning, monitoring, and reporting.
Experience
Essential
- Prior experience working within a project management office, assisting in project planning, monitoring, and reporting.
- Experience in managing project-related documentation, databases, and information repositories.
Skills & behaviours
Essential
- Ability to analyse project data, identify trends, and generate insights to support decision-making and problem-solving.
- Strong attention to detail to ensure accurate project tracking.
- The ability to convey complex project information to diverse audiences in a clear and concise manner.
- Effective collaboration and interpersonal abilities.
- Exceptional organisational skills to keep project information well-structured and accessible.
- Capable of identifying issues and risks early, proposing solutions, and assisting in the implementation of risk mitigation strategies.
Additional Requirements
Essential
- Mindset focused on finding solutions and overcoming challenges.
- Willingness to tackle problems head-on and explore innovative approaches.
- Keen attention to detail, ensuring accuracy in project tracking, documentation, and reporting.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
