Job responsibilities
JOB PURPOSE
Responsible
for supporting the Head of Management Accounts to ensure the production of
integrated, efficient, effective, accurate and timely Management Accounting
information for the senior finance team, ICB Board and Commissioning Managers.
Responsible
in assisting the senior finance team in the provision of financial information
and advice to ICB decision makers, external agencies and partnership
organisations.
To
ensure financial information is processed in accordance with ICB approved
procedures through completion of own work and through the coordination of the
work of others.
Assisting
the Head of Management Accounts in supporting Budget Managers in developing
finance skills and awareness through continued financial training and
assistance.
To
work co-operatively in supporting all Directorates with Financial Information,
advice and assistance.
Management
accounting duties including budgeting, month end close, review of actuals and
variances, forecasting and management reporting, as well as providing financial
advice and support to the budget managers for Primary Care Delegated.
To
maintain a professional manner in all aspects of services provided to all
stakeholders, including responding in a timely fashion with clear
communication, and consistent with conduct expected of an ICB employee.
POST SPECIFIC,
TASKS AND OBJECTIVES
For Primary Care Delegated, which you
will be finance lead for, you will be responsible for the provision of complex,
sensitive financial information requiring in depth specialist knowledge of
financial and accounting procedures, financial aspects of NHS legislation and
NHS finance procedures. The Management Accounting function prepares and
provides financial information to enable the organisation to operate
effectively and to make informed and timely decisions about its future
direction.
The role of Management Accountant would
include:
Be responsible for month end closedown for areas of responsibility,
including calculation of accruals and prepayments.
Assisting budget managers in the calculation of a year-end forecast
position, monitoring forecasts, expenditure trends/budgetary performance on a
monthly basis to identifying significant variances for budget holders and
advising them appropriately.
Working with the budget manager to provide a forecast narrative and
action plan to mitigate adverse variances.
The provision of timely accurate management information to all budget
managers, Directors and Board. Including use of benchmarking information/
analyses to identify where potential benefits can be realised and make
appropriate recommendations.
Providing support to managers in the annual budget setting process and
routine financial reporting to agreed timescales.
Attendance at appropriate corporate, governance, and management
meetings.
Attendance at appropriate external meetings including partnership
meetings and multi-agency meetings, programmes and localities as required.
Support in the completion of Financial Reporting information to the
Board and Senior Management Team including Financial Board Reports for the
review of the Chief Finance Officer.
Support in the production of Corporate and other budgets as required,
including journal creation and accruals to provide sound forecasts to help
assist the ICB financial planning and inform Board reporting.
The provision of information for the Annual Accounts and completion of
returns and supporting notes that directly relate to the Annual Report.
The completion and submission of ICB financial returns and where
applicable non-financial returns.
Building close relationships with the Business Intelligence Department
concerning contract monitoring activity to accurately forecast the year end
position.
The provision of financial advice to ICB Commissioners in the
development of services and business cases.
Assist in the utilization and development of ICB intranet site working
towards a paperless environment where information can be accessed remotely.
To create, maintain and develop complex spreadsheets and databases for
areas of responsibility, taking ownership for adapting information systems to
meet the specific requirement of all users of the information.
Ensure all changes in services or developments for areas of
responsibility are identified and that the resource implications are quantified
and accounted for.
Possess and effectively use excellent IT skills in packages such as,
Excel, Word & Outlook.
Detailed knowledge of the NHS Dorsets Standing Financial Instructions
(SFIs) and Standing Orders (SOs) to provide accurate and timely financial
support, information and advice tailored to the needs of the end user, to a
range of managers including budgetary control, contract costing, financial
planning and identifying savings plans.
Involvement with procurement tenders providing financial advice and bid
evaluation, and if applicable attending provider interviews to clarify, raise
& understand any financial questions arising during the financial
evaluation.
Assist in the provision of a monthly schedule of progress against cost
improvement and/ or saving plan for areas you are finance lead for.
To develop bespoke financial performance management systems and
processes, which support the monitoring of performance of designated finance
areas.
Investigation of often complex enquiries from a multitude of sources
(both internal and external) providing assistance and advice as required.
Provision of accurate and timely information in line with the Freedom of
Information Act, subject to approval by Head of Management Accounts.
Provide support to other teams within Finance and the wider Finance
directorate when required.
Assisting in Internal audit assurance controls, External audit
preparation and assisting the Financial Accounts team with answering
clarification questions.
Project work as required.
At year-end there will
likely be a requirement to work additional hours.
PRIMARY
CARE DELEGATED SPECIFIC FINANCIAL RESPONSIBILITIES
For the monthly PCSE payments to GP practices and Primary Care Networks,
ensure any issues in making the payments due to errors on Capita or SBS systems
are quickly identified and resolved/escalated as appropriate.
Check PCSE payment schedules for accuracy and
completeness.
Be the main contact for any queries with the PCSE team
at Capita.
Dealing with queries from GP practices and Primary Care Networks regarding
their payments.
Maintain
schedules of PMS baseline contracts and update quarterly with new list size
information.
Interpret often complex information on national contracts and changes.
Deputise for the Senior Management Accountant (Primary Care) as
appropriate and provide cover for other members of the team during periods of
annual leave.
Process Primary Care Delegated payments via the appropriate method.
